Bill4Time
About Bill4Time
Bill4Time.com is the web’s most experienced provider of cloud-based time and billing software with more than 50,000 registered users. It functions as a legal billing software with LEDES invoicing, trust accounting features, conflict management, and more. Go mobile with Bill4Time as your mobile time tracking system with iPhone & Android versions. Integrates with Outlook, iCal, and Quickbooks. Custom invoice and report templates. All your data is stored on secure servers with 256-bit encryption. Store data locally + in the cloud. Free webinars, manuals, and FAQ online. 30-day trial with no credit card number required.
Bill4Time offers two different cloud-based time & billing solutions:
Bill4Time, for business consultants, accountants and other time-based professionals, and Bill4Time Legal, with added, legal-specific features including support for ABA activity, expense and task codes, LEDES and Litigation Advisor exports, IOLTA Trust Accounting, and integration with legal-specific merchant services such as LawPay.
Both versions offer 256-bit data security, an online payment portal, five levels of fully customizable user permissions, optional customizable invoices and reports, plus integration with popular services including PayPal, Stripe, QuickBooks, and Box.com.
Key benefits of Bill4Time
**Time and Expense Tracking**
Go anywhere and track your time & expenses. Use any version of Mac, iPod, iPhone, or iPad. Everything is organized instantly. Spend less time number crunching and still keep your entries detailed and accurate.
**Client and Project Management**
Every detail related to the matter or client is recorded. Nothing is lost. Be organized and ready for a returning client or a reopened project. Everything related to that client or project is accessed on a single screen – including accounting and uploaded documents. Reach crucial information in seconds.
**User Permissions**
Bill4Time has five levels of user management so you can grant (or restrict) access to sensitive billing information on a "need-to-know" basis: client-specific or project specific.
**Custom Invoices**
Create your own invoices. Make them as detailed or concise as you like. Show full accountability in the invoice: user hour summaries, trust accounting summaries, receipt images, and more. Apply discounts and still maintain accuracy in activities. Access full details of any lined item directly from the invoice. LEDES compliance available for lawyers.
**Billing**
Spend less time keeping up with multiple billing rates. Set your rates according to user, client, project, or activity type. It’s accurately expressed in time entries, records, and invoices. Apply override rates as needed. Billing couldn’t be easier!
**Reporting**
Find out your progress quickly! Make reports as broad or as specific as you like with customizable presets. Click any lined item of the report and go directly to the details screen. Make an edit and it’s automatically reflected in the report. Find and fix reports efficiently.
**Scheduling**
Stay on schedule easily. Record all upcoming events related to your projects, and convert them to billable time entries. Sync your Bill4Time Schedule with iCal to always keep up with deadlines and important events.
**Additional Built-In Industry Standards for Lawyers**
Track your billable activities using ABA codes. Create invoices in a LEDES file format. It has never been easier to comply with industry billing standards. Increase your productivity and apply more of your attention to your work, rather than to your administrative needs.
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Reviews
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- Industry: Law Practice
- Company size: 11–50 Employees
- Used Weekly for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Great for busy firms!
Reviewed on 29/10/2021
Our overall experience with Bill4Time has been great. The customer support team has been available...
Our overall experience with Bill4Time has been great. The customer support team has been available when needed with quick responses and we have had no issues with the software.
Pros
There are features for everything that you can think of. Its easy for people to do the basic things that they need as well as advanced reporting features for administrators.
Cons
When you are using the software for projects with different companies, you are required to set up different logins. This can create confusion and requires staff to confirm that they are signed into the correct account when tracking time.
Alternatives Considered
FreshBooksReasons for Switching to Bill4Time
We choose Bill4Time because of the available reporting features and how easily the features were for staff to learn.- Industry: Law Practice
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Bill4Time got me started, helped me survive Hurricane Maria, and helped me survive covid-19
Reviewed on 05/06/2020
Awesome. My only thorn is what I wrote in the first "Con".
Awesome. My only thorn is what I wrote in the first "Con".
Pros
It is cloud-based, super user friendly (everyone's learning curve has been quite small), supports electronic billing, and gets the job done effectively and efficiently. If you have to follow billing guidelines that require a separate entry for every discreet task, the "batch" entry feature CANNOT be beat. Being cloud-based, I able to start working on getting my billing up to date within 48 hours of being hit by a CAT-5 hurricane. It has also let our team work remotely during the pandemic while having full access to our billing platform (my billing admin continues to work with us even though she moved out of state!). To put my review into context, after 25 years I opened my own law firm. My clients are mostly multi-national insurance companies that require I submit bills with ABA task and activity codes. I absolutely needed a billing platform, and I did not have the money to pay close to $10k in a server, "traditional software" (I grew up on one of the main legal billing programs out there) and IT setup. This costs me less per year that what such a program would cost, back-ups are taken care of, I can access from anywhere, and I don't have to cough up a pretty penny every five years to upgrade a server or the program. BTW- It has a very decent iOS app to boot (a proper app mind you; not browser based). I have no relation to Bill4Time; I'm just a very happy customer preaching its benefits as the practice of law evolves.
Cons
Even diamonds have flaws (at least most of them). I have only two items I yearn for, which I will share in order of importance:
1. When I look at a case and below I see all the time entries, I can see the activity code but I cannot see the ABA task code unless I click on the entry. It adds a step I would love to see erased when I am correcting our invoices. Not a dealbreaker for sure, but adding this small item would make a difference.
2. Much farther down the list: as far as I know, no Dropbox integration. I want to beg for it and did when I first subscribed to Bill4Time, but at present I am not sure I would even do much with it. Honestly, by now I don't even miss it.
Being cloud-based, your session can hiccup (it's rare but it does happen) and its a nuisance. This is not on Bill4Time; any platform you use via the internet is always subject to this. But the benefits of a cloud-based program (which I mentioned in the "Pros") exceedingly outweigh this, at least for me.
Reasons for Choosing Bill4Time
I grew up 23 years on TimeSlips. When I set up my own law firm, my needs pushed be towards a cloud-based solution. I tried a few and but the batch entry feature sealed the deal for me.Switched From
Sage TimeslipsReasons for Switching to Bill4Time
Batch entry sealed the deal for me.-
Review Source
Overall rating
- Ease of Use
- Customer Support
iPhone Version is Not Ready for Prime Time
Reviewed on 13/12/2015
I have had the trial version of Bill4Time installed on my iPhone for two weeks. I am working as a...
I have had the trial version of Bill4Time installed on my iPhone for two weeks. I am working as a solo practitioner between GC positions, and I just wanted an app that could act like a clock in my pocket, easily tracking time billed to clients. Bill4Time in the iPhone has several problems. If you shut off the app before hitting the "save" key, it loses the time (the entire data entry) for the time you are tracking. The clock that shows at the top of the screen only counts time while the iPhone is awake (although you find out later that the time was actually being counted in the background even though the time count of the face of the app was wrong). You can not over-ride time entries with corrected time or make time entries that were not clocked by the app itself on the iPhone. Those are only a few of the problems I found with it. The iPhone app must not have been beta tested with a large number of users to catch these flaws, because they should have been easy to correct. Since this app has been in use for several months now (as of December 12, 2015), they also should have had time to fix the flaws and re-release the software. This indicates a team that is not supporting their product with needed releases. In fairness, I did not call customer service because I am not interested in waiting until beta test flaws are corrected and re-released.
- Industry: Law Practice
- Company size: 11–50 Employees
- Used Weekly for 6-12 months
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Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 10.0 /10
Very, very satisfied with switch to Bill4Time
Reviewed on 15/12/2022
Overall the whole firm has been very happy with our recent switch to Bill4Time. It's a very clean,...
Overall the whole firm has been very happy with our recent switch to Bill4Time. It's a very clean, intuitive, and easy to use program, though can get redundant. Web-based interface is nice too and makes me feel confident about record keeping.
Pros
Love it all! Easy to use and intuitive. User on boarding went well. Nice web based interface. Not as much of a headache to enter time as previous software.
Cons
Onboarding/entering our billable clients, references, and tasks was a bit tedious and repetitive for set up. Have to manually enter updated information for references individually, which we update every quarter for a decent volume.
- Industry: Law Practice
- Company size: 2–10 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 7.0 /10
Great Product and Support
Reviewed on 07/10/2020
Overall, I am pleased. The software is very easy to use to track time and expenses. Support is very...
Overall, I am pleased. The software is very easy to use to track time and expenses. Support is very good. The accounting features take some learning and could be made easier. Nice integration with Box too.
Pros
The software has a lot of useful features such as allowing you to bill by the hour, flat, or contingency. I use all three fee arrangements so this feature is crucial.
Cons
In terms of the user interface, it is not the most appealing software. Everything is basically blue, white, or grey. There is a helpful dashboard, but overall, it might benefit from some redesigning.
Alternatives Considered
Tabs3Reasons for Choosing Bill4Time
Zoho Books was too difficult to use and is not designed with attorneys in mind; whereas, Bill4Time is.Switched From
Zoho BooksReasons for Switching to Bill4Time
I really wanted a stand alone timekeeping program and didn't need the case management features that come with others. Tabs3 too pricey. Other software couldnt accommodate contingency fee billing.Bill4Time FAQs
Below are some frequently asked questions for Bill4Time.Q. What type of pricing plans does Bill4Time offer?
Bill4Time offers the following pricing plans:
- Starting from: USD 29.00/month
- Pricing model: Free Version, Subscription
- Free Trial: Available
14-day free trial, no credit card required. Time & Billing: $27/user/month (billed annually) or $29/user/month (billed monthly). Legal Pro: $45/user/month (billed annually) or $49/user/month (billed monthly). Legal Enterprise: $80/user/month (billed annually) or $89/user/month (billed monthly).
Q. Who are the typical users of Bill4Time?
Bill4Time has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Bill4Time support?
Bill4Time supports the following languages:
English
Q. Does Bill4Time support mobile devices?
Bill4Time supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does Bill4Time integrate with?
Bill4Time integrates with the following applications:
Box, Google Calendar, Microsoft Outlook, PayPal, QuickBooks Online, QuickBooks Online Advanced, Stripe
Q. What level of support does Bill4Time offer?
Bill4Time offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
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