About ActiveCollab

ActiveCollab is a project management software created for automating busy work and focusing on Real Work.

ActiveCollab allows you to organize your work into tasks and subtasks, set priorities, collaborate with your team and your clients in real time. There are plenty of features which reduce the noise and enable you to make Real Work happen: time tracking, budgeting and invoicing, reporting, task dependencies with automatic rescheduling. There are also third-party integrations available, so nothing stands in the way of ActiveCollab becoming your centralized workspace!

Pricing starting from:

USD 7.50/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of ActiveCollab

Deliver projects on time and plan accordingly
Use Task dependencies with automatic rescheduling so you can always know how your projects are coming along at any given moment. Whatever happens.

Centralized communication
This is your workspace and this is where all communication happens. Within your team and with your clients!
This is where ideas and files are shared, feedbacks are given, discussions are held.
Everything is seen in real time, so you're always in the loop!

Get paid!
Create estimates, track time, track your budgets.
Send invoices straight from the projects and create extensive reports.

Centralized workspace
All your work is here. All your tasks, files, communication, team members, clients.
There are even third-party integrations so your work stays within a single app.

Intuitive UX
You don't need additional resources to start using ActiveCollab.

Devices

Business size

S M L

Markets

United Arab Emirates, Australia, Belgium, Brazil, Canada, Switzerland, China, Germany, France, United Kingdom, Croatia, Hungary, India, Italy, Japan, Mexico, Netherlands, New Zealand, Portugal, Romania, Singapore, Slovenia, Turkey, United States, South Africa

Supported Languages

Chinese, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Pricing starting from:

USD 7.50/month

  • Free Version
  • Free Trial
  • Subscription

Images

ActiveCollab Software - ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals.
ActiveCollab Software - Everyone’s availability at a glance
ActiveCollab Software - Multiple task views currently showing a Kanban view of the tasklists and tasks
ActiveCollab Software - My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies
ActiveCollab Software - Calendar view with task dependencies
View 6 more
ActiveCollab video
ActiveCollab video
ActiveCollab video
ActiveCollab Software - ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals. ActiveCollab Software - Everyone’s availability at a glance ActiveCollab Software - Multiple task views currently showing a Kanban view of the tasklists and tasks ActiveCollab Software - My work with tasklists and tasks with high priority options, assignees, due dates and task dependencies ActiveCollab Software - Calendar view with task dependencies

Features

Total features of ActiveCollab: 114

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Agile Methodologies
  • Alerts/Notifications
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Brainstorming
  • Budget Management
  • Budgeting/Forecasting
  • Calendar Management
  • Capacity Management
  • Chat/Messaging
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Contact Database
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customisable Branding
  • Customisable Invoices
  • Customizable Reports
  • Customizable Templates
  • Deadline Management
  • Discussions / Forums
  • Document Management
  • Drag & Drop
  • Electronic Payments
  • Email-to-Task Conversion
  • Employee Scheduling
  • Estimating
  • Expense Tracking
  • File Management
  • File Sharing
  • File Transfer
  • Gantt/Timeline View
  • Hourly Billing
  • Idea Management
  • Import Tasks
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Issue Management
  • Kanban Board
  • Live Chat
  • Marketing Calendar
  • Milestone Tracking
  • Mobile Access
  • Mobile App
  • Multi-Currency
  • Multiple Billing Rates
  • Notes Management
  • Offline Time Tracking
  • Online Invoicing
  • Online Time Tracking Software
  • Overtime Calculation
  • Parent Task
  • Payroll Management
  • Percent-Complete Tracking
  • Performance Metrics
  • Planning Tools
  • Prioritization
  • Product Roadmapping
  • Progress Tracking
  • Project Billing
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Notifications
  • Real-time Updates
  • Recurring Tasks
  • Recurring/Subscription Billing
  • Reminders
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management
  • Resource Scheduling
  • Roadmapping
  • SSL Security
  • Search/Filter
  • Secure Data Storage
  • Spend Management
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Testing/QA Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Time Tracking by Client
  • Time Tracking by Project
  • Timer
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Vacation/Leave Tracking
  • Version Control
  • Workflow Management

Alternatives

Basecamp

4.3
#1 Alternative to ActiveCollab
Basecamp is a collaborative project management, team communication, and daily task tracking application suitable for...

Asana

4.4
#2 Alternative to ActiveCollab
Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

Trello

4.5
#3 Alternative to ActiveCollab
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

monday.com

4.6
#4 Alternative to ActiveCollab
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Reviews

Overall rating

4.5 /5
(375)
Value for Money
4.4/5
Features
4.2/5
Ease of Use
4.5/5
Customer Support
4.4/5

Already have ActiveCollab?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 375
Aleksandar I. Aleksandar I.
Overall rating
  • Industry: Computer Software
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Perfect Project management tool.

Reviewed on 04/03/2020

ActiveCollab is one of the best, if not the best project management tool that I have ever used and...

ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types.

If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more.

While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Pros

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Cons

Lack of integration with Git or another version of control system.

Verified Reviewer
Overall rating
  • Industry: Religious Institutions
  • Company size: 1,001-5,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Self hosted or hosted, an excellent team tool

Reviewed on 10/11/2020

We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We...

We have a global team that work on projects together, ActiveCollab keeps us progressing them.
We also use it for collaboration, requests and idea sharing.

Pros

We tried many alternatives, but the simplicity and the ability to self host won us over.
Task lists, Kanban Style boards, Time tracking, Notifying and Assigning all work well.

Cons

I feel the file sharing (or at least referencing a file you have already uploaded) could be simpler. Apart from that we're really happy.

Alternatives Considered

Asana, Basecamp and Trello

Switched From

Asana

Reasons for Switching to ActiveCollab

Primarily the ability to self host, and have a large team accessing without paying by user per month.
Mari-nella B. Mari-nella B.
Overall rating
  • Industry: Design
  • Company size: 2-10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 3.0 /10

It is a beautiful app but not that useful

Reviewed on 07/09/2021

It was nice in the beginning but I just soon realised I needed something with easier to use...

It was nice in the beginning but I just soon realised I needed something with easier to use features and no hidden costs. Onces a app like this becomes too complicated to navigate or customise - you will not use it as you need to daily because of that hassle.

Pros

It is beautifully designed so initially it seemed easier to use and navigate.
It had a client portal and I could track my jobs and invoice/do estimates all from one place.

Cons

It has hidden fees. Everywhere it advertises itself as only 7.50 a month. - But using the MAIN FEATURES OF WHY I WANTED THIS APP is extra, like invoicing, time tracking and using the client portal. This was not made clear initially. The client service is terrible. I would ask questions but there response was really terrible english language - not what I would expect from an international app that everyone should be able to understand. Especially a client service person called Darla. Terrible and rude manners and unhelpful.!

Alternatives Considered

Pluto LMS, monday.com and ClickUp

Reasons for Choosing ActiveCollab

I wanted a app that I could use to track my projects, my daily tasks, and has a timer. Plus I can send out cost estimates and invoices from and my clients can log into to track and make note of project progress and timeline.

Switched From

Asana and Todoist

Reasons for Switching to ActiveCollab

Activecollab seems to be the cheapest option where I could managment my projects, finances and clients from one place.

Response from Active Collab

We appreciate your honest feedback, and we are sorry to hear you had this experience with ActiveCollab.
As for the pricing, additional features such as Invoicing, Time Estimates, Workload, Availability, etc., are listed in the GePaid bundle section, which is charged additionally and is not a part of the basic paid plan. You can check out our pricing on the official site here: https://activecollab.com/pricing

Verified Reviewer
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

We wake up with ActiveCollab and close the work day with it :)

Reviewed on 19/08/2021

10000% happy camper

10000% happy camper

Pros

It's been more than 10 years using ActiveCollab since the day they had this 90s looking masterpiece of project scheduling platform. Today ActiveCollab grew sooo much and we love the minimalist style, the fact that they keep integrating and updating new features and functionalities making it every next day better and better.

Cons

I've tried so many other Project planning and Teamwork platforms but this one is the best I've ever seen for what we need - combining teamwork, with project planing, milestones progress, resource scheduling and time tracking.

Jolie H. Jolie H.
Overall rating
  • Industry: Consumer Goods
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Active Collab makes working together simple

Reviewed on 28/08/2019

My team is spread across the country and Active Collab allows us to work together on projects...

My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.

Pros

Great tool for managing complex projects with multiple stakeholders
Pretty robust feature set
Simple to access and easy to invite collaborators in & out of my company

Cons

Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something

Alternatives Considered

Trello and Slack

Reasons for Choosing ActiveCollab

Better features competitive pricing All around, Active Collab is a more flexible tool that is easier to use

Switched From

Basecamp

Reasons for Switching to ActiveCollab

Pricing and features
Showing 5 reviews of 375 Read all reviews

ActiveCollab FAQs

Below are some frequently asked questions for ActiveCollab.

ActiveCollab offers the following pricing plans:

Free: For personal use or professionals getting started with smaller projects. Limited to the three seats included in the plan. Plus: For smaller teams that need a platform for collaboration and managing projects. Limited to the three seats included in the plan. Annual Billing: $7.5 for 3 members Monthly Billing: $9.00 for 3 members Pro: For larger teams and companies that need to overview the entire business and workflow in one place. Billed per member. Annual Billing: $6.25 per member / per month Monthly Billing: $7.00 per member / per month On-Premise: Buy ActiveCollab for lifetime usage. Pay once, install it on your server, and have unlimited users and storage. You’re in charge of server maintenance and have total control over your data privacy.

ActiveCollab has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

ActiveCollab supports the following languages:

Chinese, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

ActiveCollab supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

ActiveCollab integrates with the following applications:

Asana, Authorize.Net, Basecamp, Braintree, Dropbox Business, Google Drive, Hubstaff, PayPal, QuickBooks Online Advanced, Slack, Stripe, Test Lodge, TimeCamp, Trello, Wrike, Xero, Zapier

ActiveCollab offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for ActiveCollab.