SharePoint

Collaboration & content management platform

4.2 /5 (2985 reviews) Write a Review!

SharePoint Overview

What is SharePoint?

SharePoint is a web application platform that offers a set of tools to provide intranet portals, document and file management, collaboration and social networks. As an enterprise information portal, SharePoint allows users to create a centralized, password protected space for document sharing.

Organizations use SharePoint to create websites. It can be used to store, organize, share & access information from almost any device; all that's needed is a web browser. Previously an internal content management product, Microsoft SharePoint now features web content management capabilities for the management of external website content. Designed to enhance user-productivity, SharePoint supports features such as notifications and approvals, plus lists and libraries.

Deep integration with Office allows users to start co-authoring a document on one device and finish co-authoring it on another. Users can then can select from a variety of tools to annotate, highlight, and comment on it. Find any file quickly with powerful search and discovery tools, and then get intelligent insights about it, such as how many people viewed or shared it.

SharePoint powers sharing and collaboration on the intranet. Users can broadcast their message and drive communications or share resources and news with their teams and organization, as well as build sites and portals that engage people, connecting them to expertise, content, actionable insights and collective knowledge. Drive organizational efficiency by sharing applications that streamline processes, and build communities of interest or practice.

SharePoint Overview

Cost

Starting from
USD 5.00/month

Pricing options

Free Trial
Subscription
Value for money

SharePoint Online plan 1: $5.00/user/month
SharePoint Online plan 2: $10.00/user/month


SharePoint Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish and 22 others, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian

Media

Review activity from newsfeed
Manage project tasks with SharePoint
See news and announcements, and company events
Create and manage tasks in SharePoint
Check social feed
Team trainers can access their newsfeed and documents easily
SharePoint video SharePoint screenshot: Review activity from newsfeed SharePoint screenshot: Manage project tasks with SharePoint SharePoint screenshot: See news and announcements, and company events SharePoint screenshot: Create and manage tasks in SharePoint SharePoint screenshot: Check social feed SharePoint screenshot: Team trainers can access their newsfeed and documents easily

SharePoint Reviews

SharePoint Reviews

Overall rating
4.2
/
5
Excellent
1267

Very good
1191

Average
426

Poor
80

Terrible
21

Value for Money
4.1
Features
4.1
Ease of Use
3.9
Customer Support
4
82% recommended this app
Sameer C.

SharePoint- The best file sharing tool by Microsoft.

My overall experience with the software has been really amazing till now. Intially, it took some time for me to understand the interface since it is a bit complex but once I got a hack of it, I can now say that this software is really helping me work seamlessly and saving a lot of my time during my day to day files sharing with my clients.


Patric S.

Document Management and more

We use it as our intranet, to share information about projects, tasks, opporunities or rather static content to display information about various departments.
We have a lot of customers who use it mainly as a document management system or also as a intranet solution. Especially the SharePoint Online version is very easy to adapt and has great integration with Microsoft 365.


Andrew B.

Sharepoint is a frustrating experience for web novices and seasoned web designers alike

We are running a college-level web presence with roughly 200 websites, consisting of both internal and external communications. This system allows us to quickly do basic sites, but does not have the flexibility we need to do more custom websites efficiently.


Andrea L.

Collaboration, backup and automation

Sharepoint has allowed me to be more efficient in different ways, with many of its functionalities, I generally hope that one of them will allow me to make a process more collaborative, controlled and at the same time automated.
Currently the entire organization has access to use the software, in the same way the introduction and migration to Sharepoint from local servers has been gradual, mostly due to people's resistance to something new and unknown. In my department specifically, has been a greater acceptance, integration and discovery by constant learning by some team members who are not exploiting all the advantages of the software yet.


Karla G.

Sharepoint is very robust but more than many small businesses need

I currently use it to archive old client data. I have found One Drive to be easier for me work with for current files.


Sameer C.
Industry: Computer Software
Company size: 10,000+ Employees

SharePoint- The best file sharing tool by Microsoft.

Used Daily for 2+ years
Reviewed on 24/09/2020
Review Source: Capterra

My overall experience with the software has been really amazing till now. Intially, it took some time for me to understand the interface since it is a bit complex but once I got a hack of it, I can now say that this software is really helping me work seamlessly and saving a lot of my time during my day to day files sharing with my clients.

Pros

Microsoft SharePoint is one of the top file sharing platforms right now. The primary reason why this software is my personal favourite is that it has the capacity to share very heavy files ( I have tried till 400MB) with our clients. This exclusive feature is not supported by most of the other platform as there is always a size cap till which one can share a file with the client. Also, the file upload time is very less onto share file as compared to other applications available in the market.Last but not the least, the best feature that I like about this software is that it can add n number of people in a specific project within sharepoint.

Cons

There are very less cons about this software product. However, if we still want to mention, I would like to mention that the when we click on the sharepoint , it takes quite a lot of time for the home page to load/ be visible. this is time is very large as compared to other file sharing products that are available in the market since their URL's come up very fastly on to the home screen. Last but not the least, I would also like to mention that the Sharepoint's interface is a bit confusing, it takes some days to understand how things are working on this software which is not the case with other softwares.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Patric S.
Industry: Information Technology & Services
Company size: 51-200 Employees

Document Management and more

Used Daily for 2+ years
Reviewed on 26/10/2020
Review Source: Capterra

We use it as our intranet, to share information about projects, tasks, opporunities or rather static content to display information about various departments.
We have a lot of customers who use it mainly as a document management system or also as a intranet solution. Especially the SharePoint Online version is very easy to adapt and has great integration with Microsoft 365.

Pros

Offers a ton of features, you don't have to use all of them but they are there if you need them. It can be used for document management (DMS) or even CMS for intranet purposes. It has a powerful search engine, you can manage complex permission scenarios, there is also the possibility to manage records, litigation holds, taxonomies, and more and more.
With the new modern UI users can also even more simply edit pages, place web parts on them to display different content like, text, images, videos, news feeds, document libraries, lists etc.
If you don't go the on-premise but the SharePoint Online route, you can save yourself the hassle of installing it on your own and have a very easy access to a powerful tool for collaboration or to simply display information.

Cons

Has some kind of a learning courve. Can be complex, especially if you want to take it to the next level and start to customize it. On-premise version is rather expensive and needs an IT professional to set up and also it should run on multiple servers and also MSSQL which adds to the license cost.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Andrew B.
Industry: Higher Education
Company size: 10,000+ Employees

Sharepoint is a frustrating experience for web novices and seasoned web designers alike

Used Daily for 2+ years
Reviewed on 04/11/2018
Review Source: Capterra

We are running a college-level web presence with roughly 200 websites, consisting of both internal and external communications. This system allows us to quickly do basic sites, but does not have the flexibility we need to do more custom websites efficiently.

Pros

SharePoint is at its best when used as as a CMS for intranet (internal) websites. I appreciate the ease with which you can launch an out of the box site with no frills and easily start uploading documents and granting user permissions to access those documents. The GUI interface also makes it somewhat approachable for individuals with little coding experience.

Cons

It's when you want to do more than the basics with SharePoint that the many flaws start cropping up. It is not a very scalable system to create public facing websites with. In its attempts to be approachable to both coders and end users, I feel that it alienates both by inhabiting an awkward and unintuitive middle ground. The HTML/CSS (not to mention Javascript) editing in page is clunky and barebones, while the controls for adding different content types via web parts might make some sense to those with a technical background, but seem nonsensical to the less technically inclined. Training content contributors and interns has proven difficult, as the WYSIWYG editors in SharePoint cause the creation of countless <span> and <div> tags and messy inline CSS styles, which eventually muddy the code up so much that editing page content becomes next to impossible, and it becomes necessary to redo the page from scratch. After a dozen or so edits to a clean page consisting of only a few paragraphs, headers, and images, the code has been modified by SharePoint to include literally 1000s of lines of code that are mostly made up of the aforementioned tags. This junk code can be deleted manually, but it is a huge waste of time.

Finally, the fact that anonymous users can't even download office documents on a public facing website is perplexing and frustrating. Since SharePoint is a Microsoft product, you'd think there'd be more flexibility in how Microsoft document formats are handled, no

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 2.0/10

Andrea L.
Industry: Telecommunications
Company size: 5,001-10,000 Employees

Collaboration, backup and automation

Used Daily for 2+ years
Reviewed on 21/10/2020
Review Source: Capterra

Sharepoint has allowed me to be more efficient in different ways, with many of its functionalities, I generally hope that one of them will allow me to make a process more collaborative, controlled and at the same time automated.
Currently the entire organization has access to use the software, in the same way the introduction and migration to Sharepoint from local servers has been gradual, mostly due to people's resistance to something new and unknown. In my department specifically, has been a greater acceptance, integration and discovery by constant learning by some team members who are not exploiting all the advantages of the software yet.

Pros

Permission management: This is super relevant and wonderful for controlling what your audience can see and do, for example, when you need someone to constantly see changes to a "living document" but not have the ability to intervene in the process.

Contact groups: I find it super good since not necessarily the site administrators are the only ones who can manage the group, you can make any member of the group can manage the rest of the members without this being involved in other site settings . Also when granting permissions, distributing documents, announcements, tasks, it is very easy to do it by group of contacts than one by one.

Version history: We know that we are exposed to errors and accidents, so having the previous versions of a document, being able to see who has modified and having the possibility of restoring any of those versions can save the day. I always feel that I am protected and that is why I always promote working in the cloud.

Cons

Please provide some detailed examples of areas where MS SharePoint has room for improvement. These could be features that are hard to use, missing functionality, or just things that you'd like to see done differently.

Modern view / classic view: I really appreciate the minimalist change that has been made with many of the menus in the latest versions of sharepoint, but most of the time it complicates me and generates many more clicks (much more time) wanting to do one This action can be done by changing to the classic view from the ribbon, for example, managing permissions for a site, being able to manage sharepoint groups.

A little more advanced configurations, without becoming complex that depend a lot on the IT department.

Descriptions of some options or settings can become confusing, complicated and you simply are not able to know if it is what you are looking for or not, the language to the user is sometimes understood only through trial and error.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Karla G.
Industry: Accounting
Company size: 2-10 Employees

Sharepoint is very robust but more than many small businesses need

Used Daily for 2+ years
Reviewed on 16/07/2020
Review Source: SoftwareAdvice

I currently use it to archive old client data. I have found One Drive to be easier for me work with for current files.

Pros

I like Sharepoint for being a secure location to have all your documents in one place in the cloud. And I like the ability to share documents via a link with both team members and outside parties. I like the ability to use metadata tags to facilitate searching for documents.

Cons

I find it hard to set up and did not find it to be very user friendly. It is not easy to get assistance or guidance as to the best approach in the setup. We were told by our consultant NOT to use a folder structure, but a Microsoft employee told me that was not good current advice.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 5.0/10

User recommendation
7.8/10
Based on 2,985 user ratings
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SharePoint Pricing

SharePoint Pricing

Starting from
USD 5.00/month
Free Trial
Subscription
Value for money

SharePoint Online plan 1: $5.00/user/month
SharePoint Online plan 2: $10.00/user/month

SharePoint Online plan 1: $5.00/user/month
SharePoint Online plan 2: $10.00/user/month

Value for Money
4.1/5
Based on 2,985 user ratings
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SharePoint Features

SharePoint Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customisable Branding
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Projections
Reporting & Statistics
Search Functionality
Third Party Integration
Workflow Management
Features
4.1/5
Based on 2,985 user ratings
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Categories

Additional information for SharePoint

Additional information for SharePoint

Key features of SharePoint

  • Activity tracking
  • Advanced DLP capabilities
  • Alert configuration
  • Annotating
  • Announcements
  • Approval process control
  • Business process automation
  • Chat
  • Co-author in real time
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Commenting
  • Communication management
  • Compliance management
  • Contact history
  • Contact management
  • Content library
  • Content management
  • Custom email domain addresses
  • Custom enterprise search
  • Custom forms
  • Data extraction
  • Data storage management
  • Data tracking
  • Data visualization
  • Deadline tracking
  • Deep integrations with Microsoft Office & more
  • Desktop versions of Office 2016 applications
  • Document sharing
  • Email hosting
  • Extranet & Web content management
  • Feedback collection
  • Feedback management
  • File management
  • File synchronization
  • File transfer
  • Forms management
  • Graphical workflow editor
  • Groups & communities
  • Highlighting
  • History tracking
  • Identity management
  • Interactive reports
  • Knowledge management
  • Libraries
  • Lists
  • Mobile access
  • Multi-channel communication
  • OneDrive
  • Online video-conferencing
  • Pages
  • Partner portal
  • Personalized news
  • PowerApps
  • PowerPivot
  • Project management
  • Projections
  • Records management
  • Remote access
  • Remote document access
  • Risk management
  • Search functionality
  • Secure data storage
  • Self service portal
  • Site mailbox
  • Social feeds & collaboration
  • Task management
  • Third party integration
  • Time off requests
  • Vacation tracking
  • Video streaming
  • Video support
  • Visual designer
  • Web versions of Outlook, Word, Excel & PowerPoint
  • Website builder
  • Workflow management

Benefits

  • Connect with employees across the enterprise. Use SharePoint to engage with people, share ideas, find answers, discover insights & engage in discussions with experts.

  • Developers and web designers can create new experiences on SharePoint using familiar tools and internet standards.

  • SharePoint provides powerful controls that allow IT departments to manage time, costs and risks.

  • Visualize data using SharePoint's PowerView tool before exploring and combining it with alternately sourced data using PowerPivot.

  • Store, synchronize, access and share your documents across devices with 'OneDrive for Business' which also allows for public/private file sharing.

  • SharePoint's multi-step upgrade process enables organizations to upgrade servers without impacting users.

  • Organize information, people and projects from a single location.

  • SharePoint FAQs

    SharePoint FAQs

    Below are some frequently asked questions for SharePoint.

    Q. What type of pricing plans does SharePoint offer?

    SharePoint offers the following pricing plans:

    Starting from: USD 5.00/month

    Pricing model: Subscription

    Free Trial: Available

    SharePoint Online plan 1: $5.00/user/month SharePoint Online plan 2: $10.00/user/month

    Q. What are the main features of SharePoint?

    SharePoint offers the following features:

    • Activity tracking
    • Advanced DLP capabilities
    • Alert configuration
    • Annotating
    • Announcements
    • Approval process control
    • Business process automation
    • Chat
    • Co-author in real time
    • Collaboration tools
    • Collaborative review
    • Collaborative workspace
    • Commenting
    • Communication management
    • Compliance management
    • Contact history
    • Contact management
    • Content library
    • Content management
    • Custom email domain addresses
    • Custom enterprise search
    • Custom forms
    • Data extraction
    • Data storage management
    • Data tracking
    • Data visualization
    • Deadline tracking
    • Deep integrations with Microsoft Office & more
    • Desktop versions of Office 2016 applications
    • Document sharing
    • Email hosting
    • Extranet & Web content management
    • Feedback collection
    • Feedback management
    • File management
    • File synchronization
    • File transfer
    • Forms management
    • Graphical workflow editor
    • Groups & communities
    • Highlighting
    • History tracking
    • Identity management
    • Interactive reports
    • Knowledge management
    • Libraries
    • Lists
    • Mobile access
    • Multi-channel communication
    • OneDrive
    • Online video-conferencing
    • Pages
    • Partner portal
    • Personalized news
    • PowerApps
    • PowerPivot
    • Project management
    • Projections
    • Records management
    • Remote access
    • Remote document access
    • Risk management
    • Search functionality
    • Secure data storage
    • Self service portal
    • Site mailbox
    • Social feeds & collaboration
    • Task management
    • Third party integration
    • Time off requests
    • Vacation tracking
    • Video streaming
    • Video support
    • Visual designer
    • Web versions of Outlook, Word, Excel & PowerPoint
    • Website builder
    • Workflow management

    Q. Who are the typical users of SharePoint?

    SharePoint has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

    Q. What languages does SharePoint support?

    SharePoint supports the following languages:

    Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian

    Q. What type of pricing plans does SharePoint offer?

    SharePoint has the following pricing plans:

    Subscription

    Q. Does SharePoint support mobile devices?

    SharePoint supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does SharePoint integrate with?

    SharePoint integrates with the following applications:

    Actionspace, Atlassian Confluence, Bitium, FileHold, Genius Project, M-Files, Moxie Concierge, Mule ESB, Pipeliner CRM, Upland PSA

    Q. What level of support does SharePoint offer?

    SharePoint offers the following support options:

    FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials