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Resource Guru

Name: Resource Guru
Rating: 4.7 (532 reviews)

Resource Guru

4.7 (532)

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Resource management solution for busy teams

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About Resource Guru

Resource Guru is a comprehensive resource management, planning, and scheduling solution designed to help organizations streamline day-to-day operations and optimize resource utilization. With its user-friendly interface and intuitive features, Resource Guru empowers teams to master time and achieve blissful simplicity in resource management.

The platform offers a set of scheduling capabilities, including resource scheduling, resource management, leave management, project scheduling, equipment management, and meeting room booking. These features enable organizations to keep track of their teams, equipment, and other resources, ensuring efficient allocation and minimizing the risk of over-allocation. The planning features, such as capacity planning and project forecasting reports, provide valuable insights to help businesses make informed decisions and achieve successful project outcomes.

Resource Guru also includes time tracking functionality through its timesheet module, allowing organizations to monitor resource utilization rates, billable vs. non-billable time, overtime, and time off. The platform's integration capabilities seamlessly connect it with other tools, ensuring a harmonious workflow across the organization.

Pricing starting from:

USD 4.16/month

Free Version
Free Trial
Subscription

Pricing plans

Free Trial

Key benefits of Resource Guru

Users can see everyone’s availability at a glance, allowing them to plan projects and assign work with confidence.

Managers can organize resources based on the required skills and assign work to the right people, right away.

Simple drag-and-drop scheduling makes it easy to chop and change plans and shift people and resources from project-to-project.

Clash management actively prevents double-bookings and overtime.

Operators can help the team stay on top of their work with personalized dashboards, email notifications, and daily schedule emails

Track the team’s time using refreshingly quick-to-complete timesheets. Compare forecast hours with actuals and export timesheet data for deeper analysis.

Supervisors can run reports on utilization and billable hours across projects and clients, so team leaders can forecast and budget more accurately.

Vacations, sick leave, and other time off are easy to book, manage, and analyze, so it never throws projects off track.

Typical Customers

Freelancers
Small Businesses (2-50)
Mid-size Companies (51-500)
Large enterprises (500 and more)

Deployment

Cloud-based
On-premises

Markets

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Supported Languages

English

Pricing starting from:

USD 4.16/month

Free Version
Free Trial
Subscription

Pricing plans

Free Trial

Images

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Features

Total features of Resource Guru: 102

API
Absence Management
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Appointment Scheduling
Approval Process Control

Assignment Management
Attendance Management
Attendance Tracking
Automated Scheduling
Availability Management
Billable Items Tracking
Booking Management
Budgeting/Forecasting

Calendar Management
Calendar Sync
Campaign Management
Capacity Management
Client Management
Collaboration Tools
Compliance Management
Customizable Fields

Customizable Reports
Dashboard
Data Import/Export
Drag & Drop
Employee Activity Monitoring
Employee Database
Employee Management
Employee Profiles

Employee Scheduling
Event Calendar
Event Scheduling
Facility Scheduling
Forecasting
Gantt/Timeline View
Group Scheduling
Labor Forecasting

Leave Tracking
Meeting Management
Mobile Access
Monitoring
Multi-Location
Multiple Projects
Online Booking
Online Time Clock

Overtime Calculation
Performance Metrics
Planning Tools
Prioritization
Progress Tracking
Project Management
Project Planning
Project Planning/Scheduling

Project Time Tracking
Project Tracking
Project Workflow
Projections
Real-Time Data
Real-Time Reporting
Real-Time Updates
Real-time Scheduling

Remote Access/Control
Remote Support Software
Reporting & Statistics
Reporting/Analytics
Reporting/Project Tracking
Resource Allocation
Resource Allocation & Planning
Resource Management

Resource Request
Resource Scheduling
Role-Based Permissions
Room Booking
Schedule Distribution
Scheduling
Search/Filter
Self Service Portal

Shift Management
Sick Leave Tracking
Single Sign On
Skills Tracking
Task Management
Task Planning
Task Progress Tracking
Task Scheduling

Team Calendars
Third-Party Integrations
Time & Attendance
Time & Expense Tracking
Time Off Management
Time Off Requests
Time Tracking
Time Zone Tracking

Timesheet Management
Utilization Reporting
Vacation/Leave Tracking
Variable Workforce
Visualization
Workflow Management

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Reviews

Overall rating

4.7 /5

(532)

Value for Money

4.6/5

Features

4.4/5

Ease of Use

4.7/5

Customer Support

4.7/5

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Showing 5 reviews of 532 Read all reviews

Showing 5 reviews of 532

Marina

Overall rating

Industry: Marketing & Advertising
Company size: 11–50 Employees
Used Weekly for 1-5 months
Review Source

Overall rating

Value for Money
Ease of Use
Customer Support
Likelihood to recommend 7.0 /10

Great tool for resource planning

Reviewed on 13/02/2022

Overall, RG was a game-changer for us. Since we have implemented it, we got a better overview of...

Overall, RG was a game-changer for us. Since we have implemented it, we got a better overview of our projects and became able to plan ahead and more long-term.

Pros

The product is very easy to use, intuitive, and fast. We love the ability to zoom in and out and have different views of our timeline.

Cons

What I (currently) miss most is the ability to quickly update the schedule. For example, to select multiple "tasks" for one employee and move them 1 or more days forward, in other words, to shift or postpone someone's entire schedule. We change schedules quite frequently so it would be easier for us to have this enabled. But I've heard that this would be possible down the road.

Alternatives Considered

Toggl Track

Reasons for Switching to Resource Guru

We wanted something specific for resource planning, not for task management, and the others we considered were more leaning toward task management.

Rafael

Overall rating

Industry: Banking
Company size: 1,001–5,000 Employees
Used Daily for 2+ years
Review Source

Overall rating

Value for Money
Ease of Use
Customer Support
Likelihood to recommend 9.0 /10

Manage your Resources with Guru

Reviewed on 07/10/2024

Honestly, despite being a work tool, sometimes it felt like a game and it is incredibly satisfying...

Honestly, despite being a work tool, sometimes it felt like a game and it is incredibly satisfying to use it. Very feel softwares feel that intimate or that nice to use.

Pros

Fore forecasting tools offered by Resource Guru are fantastic. It is easy to use and it is very interactive.

Cons

It just gets to a point where if the business grows too much, it feels like Resource Guru isn't able to handle it as well as some of the competitors. The Scalability they offer could be better.

Verified Reviewer

Overall rating

Industry: Information Technology & Services
Company size: 11–50 Employees
Review Source

Overall rating

Value for Money
Ease of Use
Customer Support

Great product but no development

Reviewed on 30/11/2015

Whilst it Guru is a promising, flexible and easy to use product it really is just bare bones at the...

Whilst it Guru is a promising, flexible and easy to use product it really is just bare bones at the moment and they have failed to deliver any additional functionality since launch despite increasing pricing.

The forums are filled with requests and suggestions for highly useful add-ons and improvements that always receive the same answer "It's on the road map but we are working on other aspects of development". However, there have been no new releases and even the highly anticipated Vacation and Leave function slated for October 2015 has not actually been delivered. In fact the only thing that has changed is a change in pricing model that has upped the cost of the product.

So, to conclude, even though Resource Guru has great potential the increased cost combined with a complete lack of development and capacity for integration make it a waste of time and money. Sad really because conceptually it is a fantastic product.

Response from Resource Guru

Thanks for the review Ossian! While I understand your frustration at the low frequency of new feature releases recently I'd like to correct you on a few things. It's not true that we have failed to deliver anything since launch—for more information on our product updates you can go to the "Product Updates" section of our blog http://blog.resourceguruapp.com/category/product-updates/. We are sorry that our leave management feature is not yet live but it is a large and complex upgrade to Resource Guru and we want to ensure it is all perfect before we release it. We hate the idea of our users doing our testing for us.

Although we haven't directly integrated with any apps yet, we have developed webhooks (found in your account settings) which deliver realtime updates enabling you to create many DIY integrations using services like Zapier. We also have an advanced API (more details can be found at https://developers.resourceguruapp.com/). We want to wait until the product is slightly more evolved before we start working on integrations and the work we've done to date will put us in a very good position to do so when the time comes.

Lastly, I noticed that you only gave our customer support 2 stars. We pride ourselves on giving excellent customer support to all our customers and the team will be very disappointed to hear this. Apart from reading comments about features being on the roadmap (while you may find this frustrating, we are only trying to be honest and not make promises we can't keep), was there anything else about our customer service that you found inadequate?

Once again, thanks for the review and I hope we can bring a smile to your face in the future as we release more features.

Chloe

Overall rating

Industry: Marketing & Advertising
Company size: 51–200 Employees
Used Daily for 1+ year
Review Source

Overall rating

Value for Money
Ease of Use
Customer Support
Likelihood to recommend 8.0 /10

Easy to use UX

Reviewed on 02/01/2025

Overall the tool is great and easy to use, but it lacks some more detailed project management...

Overall the tool is great and easy to use, but it lacks some more detailed project management features.

Pros

Very easy to use and easy UX, and easy to implement.

Cons

Overall the tool is great and easy to use, but it lacks some more detailed project management features. Currently, we use it just to plan resource.

Jonathan

Overall rating

Industry: Environmental Services
Company size: 11–50 Employees
Used Daily for 2+ years
Review Source

Overall rating

Value for Money
Ease of Use
Customer Support
Likelihood to recommend 10.0 /10

Happy to recommend Resource Guru...

Reviewed on 27/09/2024

Very positive experience, the software is updated regularly and I feel Resource Guru staff listen...

Very positive experience, the software is updated regularly and I feel Resource Guru staff listen to feedback.

Pros

It's quick to learn and has powerful tools, is simple to use and integrated quickly into our existing work practices. All our staff are adept at using it and it helps us keep on top of resources, projects and workflow. It is good value for money.

Cons

No complaints, we have been using Resource Guru for about two years and are very happy with it.

Showing 5 reviews of 532 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Q. What type of pricing plans does Resource Guru offer?

Resource Guru offers the following pricing plans:

Starting from: USD 4.16/month View Pricing Plans
Pricing model: Subscription
Free Trial: Available

30-day free trial, no credit card required. Grasshopper: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Blackbelt: $8/user/month (billed monthly) or $6.65/user/month (billed annually). Master: $12/user/month (billed monthly) or $10/user/month (billed annually).