About Microsoft OneNote

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.


Key benefits of Microsoft OneNote

E-Book: Store all contacts in one place with one template

University: With the fall courses template, users can manage your course load and stay organized throughout the semester.

Outlook: Tight integration with your inbox means seamless file sharing

Cut. Paste. Cook: Gather and organize recipes and entertainment tips using notes, photos, and even clippings from websites.

Live sharing: Collaborate with friends or colleagues on the same page with Live Sharing.

Canvas: OneNote allows adding, grouping, and moving of notebooks.


Images

Microsoft OneNote Software - Microsoft OneNote color-coded workbook tabs
Microsoft OneNote Software - Microsoft OneNote workbook interface
Microsoft OneNote Software - Microsoft OneNote drawing tools
Microsoft OneNote Software - Microsoft OneNote page annotations
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Microsoft OneNote Software - Microsoft OneNote color-coded workbook tabs
Microsoft OneNote Software - Microsoft OneNote workbook interface
Microsoft OneNote Software - Microsoft OneNote drawing tools
Microsoft OneNote Software - Microsoft OneNote page annotations

Not sure about Microsoft OneNote? Compare with a popular alternative

Microsoft OneNote

4.6 (1,568)
VS.
Most reviewed

Starting Price

USD 6.00
month
$9.00
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

11
467

Integrations

7
34

Ease of Use

4.5 (1,568)
4.5 (4,719)

Value for Money

4.5 (1,568)
4.3 (4,719)

Customer Service

4.3 (1,568)
4.5 (4,719)
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Reviews

Overall rating

4.6 /5
(1,568)
Value for Money
4.5/5
Features
4.5/5
Ease of Use
4.5/5
Customer Support
4.3/5

Already have Microsoft OneNote?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 1,568
Mohammad
Mohammad
Overall rating
  • Industry: Civil Engineering
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

OneNote drives productivity among our project team with its incredible note-taking experience.

Reviewed on 10/01/2023

I'm quite satisfied with the overall functionality & the work management achieved thanks to...

I'm quite satisfied with the overall functionality & the work management achieved thanks to OneNote's robust data-handling & collaboration capabilities. Furthermore, the software pioneers in its flexible note-sharing options where notes can either be shared as files of different formats or as accessible links. That said, I'm gaining a whole lot of features from an out-of-the-box free-of-charge software is more than enough reason to compel any user to at least give it a try.

Pros

OneNote is like a virtual whiteboard that collectively stores our ideas, tasks & file attachments of our current & accomplished construction projects in a singular platform accessible anywhere across any device. The user interface is generally butter-smooth & works amazingly well in split-screen mode on my Galaxy Note 20 Ultra phone using the S-Pen to jot notes & drag photos & files from the file manager or gallery to the OneNote application. It's a productivity-centric utility that's practically indispensable for my daily tasks.

Cons

As of the 22H2 Windows 10 update on my laptop, I've started noticing notes take a bit longer to synchronize my work in order to resume collaboration with the project team. I hope this gets resolved in a future software update on Windows. The mobile & web versions work great though.

Alternatives Considered

Fusebase (Formerly Nimbus)

Reasons for Choosing Microsoft OneNote

Over the years, Evernote slowly began putting features that were once available in the free version behind paywalls & started increasing their subscription costs (especially the Plus version that I was using back then), whereas OneNote remained free with all the features offered by its competing alternative, which ultimately made no sense sticking any further with Evernote & consequently made the transition to OneNote.

Switched From

Evernote Teams

Reasons for Switching to Microsoft OneNote

OneNote was simply available out-of-the-box on my Windows machine & Galaxy phone, where most of the features that I'd use with Nimbus were already there on OneNote at no extra charge, thus I stuck to the latter.
Antonio
Antonio
Overall rating
  • Industry: Information Technology & Services
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Digital notebook

Reviewed on 02/07/2022

It is good. When you have a product that does what promise to do, you cannot be unhappy. The...

It is good. When you have a product that does what promise to do, you cannot be unhappy. The product is also flexible. Different from other products, it enables efficient collaboration: you can easily share notes to your colleagues and maintain always the historical data.

Pros

The facility to take notes and share with other people is the selling point of the product. If you need a tool for doing that, OneNote is the right one. You can also organize simply your notes, write documents and add pictures/external content (the possibility to add media is another important feature to consider in the product). You can divide your notes/documents in sections/pages, this helps on searching for what you need. For example, you can have an entire section dedicated to a specific customer, in this section having the notes organized by date.

Cons

There are no particular pain points. I heard some complaints about the navigation but it follows the standard of other Microsoft products. I would only improve the search feature, in particular from a look and feel perspective.

Alternatives Considered

Notepad++

Reasons for Switching to Microsoft OneNote

I prefer using OneNote when you need to enrich your notes with pictures, tables, and other media content. When you are in this situation, OneNote is the best tool. If instead, I have only text notes, I prefer Notepad++- According to what I have to do, I choose the right tool.
Naveesh
Overall rating
  • Industry: Automotive
  • Company size: 5,001–10,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 8.0 /10

Perfect for Task management

Reviewed on 14/03/2024

Pros

I like how easy it's to take tasks and autosave the OneNote with your one drive account. With one drive account I can manage the documents from anywhere

Cons

I want to see a more page like alignment on the notes I take and not be mis aligned every time I type

Emma
Overall rating
  • Industry: Management Consulting
  • Company size: 2–10 Employees
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 3.0 /10

Microsoft OneNote review

Reviewed on 13/03/2024

Overall my experience was average, it has its uses but I don't use it to its full potential

Overall my experience was average, it has its uses but I don't use it to its full potential

Pros

It is really helpful as a central point for the whole team to update and monitor one single document. I use this for sharing minutes of meetings so the rest of the team can see these.

Cons

I find it difficult to navigate and create a structure that works for me, i cant work out how to add enough pages and sub pages and keep it organised in a way that workds for me. It took too much time to make something that wasnt working for me

Brittany
Overall rating
  • Industry: Automotive
  • Company size: 11–50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

The BEST find yet!

Reviewed on 18/01/2024

It's been awesome! If you are needing software that keeps track of notes, documents, photos,...

It's been awesome! If you are needing software that keeps track of notes, documents, photos, emails, appointments, etc --- this is your software!

Pros

I like that you can use many sections, you can merge sections, you can attach calendar appointments, emails, Word docs, Excel spreadsheets, and much more. It has been a saving grace in the collections department. So easy to use and I highly recommend to everyone I talk to. I stumbled upon OneNote by accidentally clicking on it instead of Word. When I started to play around with it, I realized that it was exactly what I needed for the many accounts I manage.

Cons

I wish it was an option to have a page within two sections that updates itself.

Showing 5 reviews of 1,568 Read all reviews

Microsoft OneNote FAQs

Below are some frequently asked questions for Microsoft OneNote.

Microsoft OneNote offers the following pricing plans:

  • Starting from: USD 6.00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Microsoft OneNote is bought as part of the Microsoft 365 suite.

Microsoft OneNote has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Microsoft OneNote supports the following languages:

English

Microsoft OneNote supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Microsoft OneNote integrates with the following applications:

AutoCAD, EDUonGo, Feedly, IFTTT, Microsoft Lens, NeatConnect, Obindo

Microsoft OneNote offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

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