---
description: Learn more about ProofFlow. We provide Australian business users the most detailed information on pricing, benefits, and disadvantages of software that will make your choice easier.
image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png
title: ProofFlow Reviews, Cost & Features | GetApp Australia 2026
---

Breadcrumb: [Home](/) > [Electronic Data Capture Software](/directory/286/electronic-data-capture/software) > [ProofFlow](/software/2141695/proofflow)

# ProofFlow

Canonical: https://www.getapp.com.au/software/2141695/proofflow

> ProofFlow turns recurring inspection and approval processes into a PDF audit trail. Templates become runs with photos, files and signatures; externals approve via guest links without an account. Reports flag missing evidence. Hosted in Germany.
> 
> Verdict: Rated \*\*\*\* by 0 users. Top-rated for **Overall Quality**.

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## Overview

### Key benefits of ProofFlow

Templates become runs: steps, tasks and due dates defined once, executed consistently every time.

Guest links for externals: customers, inspectors and subcontractors upload, comment and approve without an account; links are scoped, expire and can be revoked.

PDF reports that hold up: photo evidence, approvals with name and timestamp, comments and the activity trail — missing required evidence is flagged, not hidden.

Run snapshots: template edits never change running or completed runs.

One calendar for events, task due dates, run deadlines and open approvals.

13 ready-made templates for common inspection, handover and approval processes.

Role-based access, audit log, hosting in Germany and an Art. 28 GDPR data-processing agreement.

## About the vendor

- **Company**: PlanifyMinds

## Commercial Context

- **Starting Price**: EUR 19.00
- **Pricing model**: Flat Rate (Free Trial)
- **Pricing Details**: ProofFlow is priced per workspace per month in Euro, net. Starter is EUR 19 (3 users, 10 templates, 100 runs per month, 1 GB), Team is EUR 49 (10 users, 500 runs per month, 5 GB, custom PDF branding) and Business is EUR 99 (unlimited users and runs, 20 GB). A 14-day sandbox with demo data runs without payment details; limits are enforced server-side. Contracts are limited to businesses and public-law entities (B2B).
- **Target Audience**: Self Employed, 2–10, 11–50
- **Deployment & Platforms**: Cloud, SaaS, Web-based
- **Supported Languages**: German
- **Available Countries**: Austria, Germany, Switzerland

## Features

- Access Controls/Permissions
- Approval Process Control
- Audit Management
- Audit Trail
- Customizable Templates
- Data Capture and Transfer
- Data Storage Management
- Data Verification
- Digital Signature
- Document Storage

## Support Options

- Email/Help Desk
- FAQs/Forum

## Category

- [Electronic Data Capture Software](https://www.getapp.com.au/directory/286/electronic-data-capture/software)

## Links

- [View on GetApp](https://www.getapp.com.au/software/2141695/proofflow)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.getapp.com/all-software/a/proofflow/> |
| en-AE | <https://www.getapp.ae/software/2141695/proofflow> |
| en-AU | <https://www.getapp.com.au/software/2141695/proofflow> |
| en-CA | <https://www.getapp.ca/software/2141695/proofflow> |
| en-GB | <https://www.getapp.co.uk/software/2141695/proofflow> |
| en-IE | <https://www.getapp.ie/software/2141695/proofflow> |
| en-NZ | <https://www.getapp.co.nz/software/2141695/proofflow> |
| en-SG | <https://www.getapp.sg/software/2141695/proofflow> |
| en-ZA | <https://www.getapp.za.com/software/2141695/proofflow> |

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