---
description: Learn more about BEHCA. We provide Australian business users the most detailed information on pricing, benefits, and disadvantages of software that will make your choice easier.
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title: BEHCA Reviews, Cost & Features | GetApp Australia 2026
---

Breadcrumb: [Home](/) > [Applied Behaviour Analysis Software](/directory/2039/applied-behavior-analysis/software) > [BEHCA](/software/2062529/behca)

# BEHCA

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> Behavior tracking, eMAR, team scheduling, EVV and incident reports in one app for residential care, day programs, schools and families.
> 
> Verdict: Rated **4.5/5** by 17 users. Top-rated for **Likelihood to recommend**.

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## Overview

### Key benefits of BEHCA

Prove the care you deliver
Every behavior entry, medication pass, visit and incident is time-stamped, attributed to the staff member who recorded it, and kept in an audit log. When a guardian, case manager, licensing reviewer or auditor asks what happened and when, you can answer with a record instead of a recollection. That protects your clients, your staff and your organization.

Understand why behaviors happen
Paper logs show that a behavior happened. BEHCA shows the pattern behind it. Because behaviors are tracked alongside environment, health, medications and weather, teams can spot triggers and trends across days, weeks and months, and use Intervention Lens to see whether a strategy is actually reducing incidents or just shifting them.

Keep every shift on the same page
Handoffs are where care breaks down. With one shared record on every staff member's phone, the next shift sees what happened on the last one, managers see issues as they are logged, and push notifications make sure incidents and missed doses do not wait for someone to read a binder.

Reduce medication errors
Dose schedules, reminders and out-of-window alerts help staff give the right medication at the right time, and managers can review and sign off on changes to a medication plan. A complete administration history is ready to export whenever a clinician or reviewer needs it.

Fill the schedule without the spreadsheet
Recurring rotations, preferred hours and conflict checks make it easier to build a schedule that actually covers every home and every shift. Staff always know when they are working, and gaps show up before the shift instead of during it.

Stay ready for EVV and funding requirements
Because visit verification is built into the same schedule staff already use, visits are verified as part of the normal workday rather than in a separate system. Service codes and hours-worked summaries make billing and reimbursement reporting simpler for Medicaid-funded programs in the US and NDIS providers in Australia.

Replace a stack of tools with one
Behavior tracking, eMAR, scheduling, EVV, incident reports, required documents and team messaging live in one platform with one login. That means fewer subscriptions to manage, less double entry, and one place to train new staff.

Bring the whole circle of support together
Invite parents, teachers, therapists, behavior consultants and clinicians as guests on the profiles you choose to share. Everyone works from the same data, so meetings start with facts instead of anecdotes.

Make care truly person-centered
BEHCA tracks positive behaviors as well as challenging ones, and tracking lists are customized for each person you support. Optional self-reporting lets individuals and students share their own experiences in their own words. The result is a fuller picture of each person, not just a list of problems.

Built for staff who are busy
Most entries take a few taps on a phone, so documentation happens in the moment instead of at the end of a long shift. Simple screens and clear roles help new hires get up to speed quickly, which matters in a field with high turnover.

Protect sensitive information
Data is limited to the people on your team and the guests you invite, roles control what each person can see, and multi-factor authentication and session timeouts protect accounts. US and Australian data are kept in separate regional environments, and BEHCA signs HIPAA Business Associate Agreements.

Pay for the people you support
Pricing is based on the number of profiles you track, not the number of staff, so you can bring your whole team and unlimited collaborators onboard without paying per seat. The mobile app is included with every plan.

Get started quickly
Start with a 30-day free trial and use step-by-step help center guides to set up profiles and invite your team.

## Quick Stats & Ratings

| Metric | Rating | Detail |
| **Overall** | **4.5/5** | 17 Reviews |
| Ease of Use | 4.5/5 | Based on overall reviews |
| Customer Support | 4.7/5 | Based on overall reviews |
| Value for Money | 4.6/5 | Based on overall reviews |
| Features | 4.6/5 | Based on overall reviews |
| Recommendation percentage | 80% | (8/10 Likelihood to recommend) |

## About the vendor

- **Company**: BEHCA
- **Founded**: 2017

## Commercial Context

- **Starting Price**: USD 199.00
- **Pricing model**: Per User (Free Trial)
- **Pricing Details**: BEHCA pricing is person-centered: you pay per profile (each person you support), billed annually. Every organization plan includes unlimited collaborators, so you can bring your whole team, plus parents, teachers, therapists and consultants, without paying per seat. Discounts apply for plans with more than 6 profiles.

Organization plans
Educational programs start at $89 per profile per year. Built for primary and secondary schools, ASD and IDD-focused schools, and after-hours care programs. Requires proof of a .edu address.

Day therapy providers start at $159 per profile per year. Built for behavior interventionists, occupational therapists and family counselors, and adds MAR medication tracking with alerts.

24-hour residential agencies start at $199 per profile per year. Built for group homes, residential care programs and intensive 24-hour I/DD support. Adds MAR medication tracking with alerts, electronic visit verification (EVV), priority 24/7 support, and quarterly success planning and staff trainings.

Included in every organization plan
- Behavior, environment and health tracking
- Automatic weather influence review
- Customizable analytics dashboard
- General notes
- Staff notifications and reminders
- Incident reporting with supervisor reviews
- Group, team and guest management
- Unlimited collaborators
- iOS and Android apps

Support hours are 8 AM to 4 PM Pacific for educational and day therapy plans, and 24/7 priority support for residential agencies.

Family plans
Families supporting up to 3 people can choose the Family plan at $12 per month, or Family plus MAR at $16 per month for medication tracking and alerts. Both are billed annually and include unlimited guest collaborators, behavior, environment and health tracking, automatic weather influence review, the customizable analytics dashboard, and notes and observations.

Every plan starts with a free trial. For multi-home agencies or larger programs, request a quote or book a demo and we will help you find the right fit.
- **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+
- **Deployment & Platforms**: Cloud, SaaS, Web-based
- **Supported Languages**: English
- **Available Countries**: Afghanistan, Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium and 208 more

## Features

- ABA Data Collection
- ABC Charts
- AI Copilot
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Escalation
- Alerts/Notifications
- Appointment Management
- Appointment Scheduler
- Behavior Tracking
- Calendar Management
- Caregiver Portal
- Charting
- Chat/Messaging
- Client Database
- Client Portal
- Compliance
- Compliance Management
- Compliance Tracking

## Integrations (2 total)

- ChatGPT
- Claude

## Support Options

- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- Chat

## Category

- [Applied Behaviour Analysis Software](https://www.getapp.com.au/directory/2039/applied-behavior-analysis/software)

## Related Categories

- [Mental Health Practice Management Software](https://www.getapp.com.au/directory/71/mental-health/software)
- [Applied Behaviour Analysis Software](https://www.getapp.com.au/directory/2039/applied-behavior-analysis/software)

## Alternatives

1. [Carepatron](https://www.getapp.com.au/software/2048864/care-patron) — 4.4/5 (860 reviews)
2. [EHRYourWay](https://www.getapp.com.au/software/102909/ehr-your-way) — 4.9/5 (529 reviews)
3. [TheraNest](https://www.getapp.com.au/software/102857/theranest-mental-health) — 4.4/5 (1056 reviews)
4. [Owl Practice](https://www.getapp.com.au/software/2052750/owlpractice) — 4.5/5 (178 reviews)
5. [Alleva](https://www.getapp.com.au/software/2060766/alleva) — 4.5/5 (283 reviews)

## Reviews

### "Very person centered\!" — 5.0/5

> **Justine** | *5 January 2023* | Hospitality | Recommendation rating: 8.0/10
> 
> **Pros**: I love being able to see all the ups and downs of our residents' behavior, as well as the strategies used by staff around those behaviors. It is truly person-centered, showing their entire day. Not JUST the negative behaviors like many other behavior-tracking programs.
> 
> **Cons**: I wish there was an option to capture their community outings, goal achievements, etc. not just their behaviors. There were a lot of hiccups/room for errors around the medication tracking.
> 
> So far it has been great\! with the exception of not being able to track community/ISP goals, and errors around med management.

-----

### "System that helps without slowing you down." — 5.0/5

> **Dr Jessica** | *5 January 2023* | Law Enforcement | Recommendation rating: 10.0/10
> 
> **Pros**: The ease of use for this product is amazing.  The option to customize just what you need makes data entry faster.  This gives you more time working with the individual, not sitting behind a keyboard.  The customizability also let's the product grow with your needs.
> 
> **Cons**: The only issues we had were bug related in the very early stages.  These were taken care of quickly with excellent customer service.
> 
> This system allows us to share real data with our team that allows better communication and goal setting.

-----

### "A second thought" — 2.0/5

> **Anthony** | *20 December 2022* | Mental Health Care | Recommendation rating: 5.0/10
> 
> **Pros**: Having information readily available during shift change
> 
> **Cons**: Making profiles for new clients. We have clients come in and out very regularly so this program becomes a second thought
> 
> Okay

-----

### "App review" — 5.0/5

> **Vicki** | *12 January 2023* | Education Management | Recommendation rating: 10.0/10
> 
> **Pros**: I like that the app is portable and I can have multiple people on the app taking data on different students.
> 
> **Cons**: As of the present, I do not personally see anything that needs to improved
> 
> We have been having a positive experience with the app so far.

-----

### "Review" — 5.0/5

> **scout** | *5 January 2023* | Hospital & Health Care | Recommendation rating: 9.0/10
> 
> **Pros**: The analytics aspect is huge in my group home.
> 
> **Cons**: Bugs, app issues, freezing, error inputting
> 
> I've really liked it.

-----

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## Links

- [View on GetApp](https://www.getapp.com.au/software/2062529/behca)

## This page is available in the following languages

| Locale | URL |
| en | <https://www.getapp.com/education-childcare-software/a/behca/> |
| en-AE | <https://www.getapp.ae/software/2062529/behca> |
| en-AU | <https://www.getapp.com.au/software/2062529/behca> |
| en-CA | <https://www.getapp.ca/software/2062529/behca> |
| en-GB | <https://www.getapp.co.uk/software/2062529/behca> |
| en-IE | <https://www.getapp.ie/software/2062529/behca> |
| en-NZ | <https://www.getapp.co.nz/software/2062529/behca> |
| en-SG | <https://www.getapp.sg/software/2062529/behca> |
| en-ZA | <https://www.getapp.za.com/software/2062529/behca> |

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Group homes, residential and I/DD agencies, behavior and therapy providers, day programs, schools and families use BEHCA to see what drives behavior, coordinate care across every shift, and keep audit-ready records in one place.\n\nBehavior and daily tracking\nStaff log behaviors, positive ones included, along with environment factors, health observations and notes in a few taps on iOS, Android or the web. Tracking lists are customizable per person, and weather context is added automatically. Every shift works from the same record.\n\nTeam scheduling\nManagers build and publish shifts, set up recurring rotation series, capture staff preferred hours, schedule upcoming hires, and review the team schedule for conflicts before they become gaps in coverage. Staff see their own schedule in the app and can sync it to their personal calendar.\n\nElectronic visit verification (EVV)\nEVV is built into scheduling rather than bolted on. 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