My Music Staff

4.8 (726)
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Cloud-based music school management software

About My Music Staff

My Music Staff is a cloud-based music school management software designed to help private teachers and music studios handle students, lessons, invoices, payments, attendance, expenses, billing, and more. Managers can send text messages to remind students and parents about scheduled lessons or events and generate weekly, monthly, annual, or custom invoices.

My Music Staff allows private teachers to record and track attendance, add notes to lessons, and accept payments from customers via credit cards, automated clearing house (ACH), bank transfers, cash, and cheques. Administrators can generate reports to gain visibility into sales tax, expenses, billed hours, student retention, completed lessons, and payroll, among other metrics, and export them into PDF or Microsoft Excel format. It provides a self-service portal, which can be used by parents and students to view upcoming lessons, monitor attendance, access invoice details or teachers' contact information, and cancel booked sessions. School administration can also store student information including contact details, attendance, lesson notes, practice time, and repertoire in a centralized repository.

My Music Staff facilitates integration with various video conferencing, calendar, website building, and payment processing applications such as PayPal, Stripe, Zoom, Wix, Skype, Weebly, and more. Music studios can also organize schedules for lessons, recitals, or other events by grouping teachers based on instruments or locations.


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My Music Staff Software - Scheduling
My Music Staff Software - Calendar
My Music Staff Software - Billing
My Music Staff Software - Students
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My Music Staff video
My Music Staff Software - Scheduling
My Music Staff Software - Calendar
My Music Staff Software - Billing
My Music Staff Software - Students

Not sure about My Music Staff? Compare with a popular alternative

My Music Staff

4.8 (726)
VS.
Most reviewed

Starting Price

$16.95
month
USD 20.00
year

Pricing Options

Free version
Free trial
Free version
Free trial

Features

45
77

Integrations

9
5

Ease of Use

4.6 (726)
4.4 (1,584)

Value for Money

4.8 (726)
4.6 (1,584)

Customer Service

4.8 (726)
4.0 (1,584)
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Reviews

Overall rating

4.8 /5
(726)
Value for Money
4.8/5
Features
4.6/5
Ease of Use
4.6/5
Customer Support
4.8/5

Already have My Music Staff?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 726
Kandice
Kandice
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My Music Staff - I couldn't have done it without you!

Reviewed on 13/09/2018

My Music Staff has changed my home studio into a professional, online, organised, updated Music...

My Music Staff has changed my home studio into a professional, online, organised, updated Music Academy! Not only has it totally managed my scheduling and scheduling for my teachers but it tracks expenses and income for tax purposes with official Tax Credit receipts that I can send from my phone! It made tax time a breeze!
This software let's me seamlessly invoice books and lessons, while keeping track of missed payments with auto-invoicing and also generating professional receipts with a thank you.
Parents and older students are able to cancel and reschedule lessons at their leisure (according to my policies) and re-book a time that is more convenient for them - resulting in almost no empty spots and more money in my pocket! They can also see their lesson notes and record their practice time to hold them accountable and for me to be able to peak at as well! This has resulted in more practice = better results= happier students = happier parents = referrals = home studio to Music Academy = (more $ !!!)
One of my favourite features of My Music Staff is being able to upload recordings of my students for the parents and families to enjoy. No more time consuming CD's that no one can play anymore anyway. Now, they just download and have it right on their phone or PC (see "happier students = happier parents...etc.)
Thank you My Music Staff for helping me to grow my business by being so organised and so very, very productive in the background! I couldn't have done it without you!

Pros

How can I possibly choose just one thing? Before My Music Staff, keeping track of missed lessons was next to impossible. I had separate notebooks and online files and word docs for attendance, lesson notes, expenses, payments for books and payments for lessons - now it's all together - neat and tidy, organised and at my fingertips (and my teachers') at the studio, at home and on the go! And that's just the beginning...

Cons

I do wish My Music Staff was setup to take Electronic Funds Transfers in Canada - as that is a new form of payment I am implementing in my school. I also would like to be able to add my business logo as a header for emails with an automatic signature. I realise I can use placeholders to do this job but it is a little laborious when you're in a rush.

Adam
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Ideally for anyone managing a small music school

Reviewed on 27/08/2022

Really positive. Support staff are great and there is plenty of resources to problem solve any...

Really positive. Support staff are great and there is plenty of resources to problem solve any booking requirements. It’s nice to see that the software is still being updated and invested in which makes me hopefully for the tools it will provide in the near future.

Pros

It has features that I didn’t realise I would need. It’s the best blends of resources for music teachers and management software.

Cons

The experience on phones feels clunky and difficult to navigate. All my staff use it on their phones and would prefer an app that is more condensed for just their day of teaching.

Alternatives Considered

Timely, Trello and monday.com

Reasons for Choosing My Music Staff

Time and efficiency. I was also looking for something that would benefit my teachers.

Switched From

Google Sheets

Reasons for Switching to My Music Staff

Music teachers resources
Laurice
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Review

Reviewed on 23/02/2021

Overall it has been good. Customer Service is quite quick once you get matched with a member. The...

Overall it has been good. Customer Service is quite quick once you get matched with a member. The Support centre and Pinterest links and How-To's are done very well. Not the mention the lovely additional bits like Social Media Calendar and worksheets for the kids is so lovely! And helpful!
I really like using it every day personally and so do my Staff. But my students, not so much. It's only easy to use when you are using it for a couple hours a day like me, otherwise its a total mind field

Pros

I like the amount of customisation. The calendar Sync. The website functionality and the Families & Invoicing section.

Cons

It is not user friendly for the public. It is far too complicated for my business. For example if someone wants to sign up for a course they have to go through Student Portals. Log In. Emails. Setting it up. Saving it to the Homepage. Then they cant pay immediately they have to wait for an invoice and then log in again and finally enter their bank details. I am im discussions of discontinuing with this software. While it has great benefits for Admin it really is too complicated for the public and inviting new customers in. Therefore it is not for us in the long term.

Larisse
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Does everything you need for a great price

Reviewed on 17/02/2022

I've found that the software fits my needs. I have looked around extensively to see if there is...

I've found that the software fits my needs. I have looked around extensively to see if there is anything out there better and currently there isn't. There are similar platforms but they are more expensive. I also like how it specifically caters to music teachers rather than a generic software for all industries.

Pros

It does everything I need it to do in terms of scheduling, billing and expenses and has other features that I use sometimes such as lesson notes, file sharing, newsletters and lending library. It also has a website included, blog and online signup.

Cons

It would be good if students were able to edit/comment on their lesson notes. Also if there could be a blog or newsletter that is not public but only accessible by your clients with the ability for them to comment.

Caitlin
Overall rating
  • Industry: Music
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

The Best Software on the Market

Reviewed on 25/03/2021

Excellent. I recommend them to all my friends who are also music teachers.

Excellent. I recommend them to all my friends who are also music teachers.

Pros

Honestly, there are too many to list. Here are a few: the automation features in invoicing and scheduling save me hours of work, I love that I can have multiple teachers on a single account, I love the student portal and practice log feature.

Cons

Any time I’ve felt that something could be improved upon I’ve written to the company and they’ve been very helpful every time.

Showing 5 reviews of 726 Read all reviews

My Music Staff FAQs

Below are some frequently asked questions for My Music Staff.

My Music Staff offers the following pricing plans:

  • Starting from: $16.95/month
  • Pricing model: Subscription
  • Free Trial: Available

My Music Staff is offered at $14.95 per month. A 30-day free trial is available.

My Music Staff has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

My Music Staff supports the following languages:

English, French, Japanese

My Music Staff supports the following devices:

My Music Staff integrates with the following applications:

Google Calendar, PayPal, Squarespace, Stripe, Weebly, Wix, WordPress, Zapier, Zoom Workplace

My Music Staff offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for My Music Staff.