About PM3

PM3 is a cloud-based project portfolio management (PPM) solution designed by practitioners for practitioners. PM3 plans and controls projects, programmes and portfolios. Features include: linking benefits to milestones, support for transformation programmes, dashboards and reporting.

The cloud-based application comes with a business priority matrix tool, which allows managers to view and categorize proposed projects based on parameters such as value, risk and benefits. The benefit module within PM3 helps team leaders mark project benefits as recurring or non-recurring, and evaluate the associated targets and budgets.

PM3 comes with a capacity management feature, which helps resource managers understand the resource pinch points and under-capacity of indiviuduals or resource types. PM3 has a clean and uncluttered interface which makes it very intuitive. PM3 allows you to select screens for groups of users to access so that they only see the screens and tabs they need for their role; this helps user adoption. With PM3 you can start with a limited functionality set and then add more functionality as you need it. PM3 is suitable for businesses in industries such as health, retail, IT, construction, hospitality, government and more.

Pricing starting from:

USD 15.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of PM3

Intuitive resource and capacity planning
Benefits management and realization
Over 150 pre-built reports and drill-down dashboards
Integration with BI tools enabling you to build your own dashboards and reports
Manages Transformation Programmes

Business size

S M L

Deployment

  • Cloud-based
  • On-premises

Markets

Andorra, Albania, Austria, Australia, Åland Islands, Bosnia & Herzegovina, Belgium, Bulgaria, Belarus, Canada, Switzerland, Cyprus, Czechia, Germany, Denmark, Estonia, Spain, Finland, Faroe Islands, France, United Kingdom, Guernsey, Gibraltar, Greenland, Greece, Croatia, Hungary, Ireland, Isle of Man, Iceland, Italy, Jersey, Liechtenstein, Lithuania, Luxembourg, Latvia, Monaco, Moldova, Montenegro, North Macedonia, Malta, Netherlands, Norway, New Zealand, Poland, Portugal, Romania, Serbia, Russia, Sweden, Slovenia, Svalbard & Jan Mayen, Slovakia, San Marino, Turkey, Ukraine, United States, Vatican City

Supported Languages

English

Pricing starting from:

USD 15.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

PM3 Software - Portfolio Dashboard with Configurable dashlets
PM3 Software - PM3 action log screenshot
PM3 Software - Resource and Capacity Screen
PM3 Software - PM3Team app (Iphone and Android)
PM3 Software - Portfolio Priority Matrix
PM3 Software - Sample Project Highlight Report
PM3 Software - Sample Portfolio Report
View 8 more
PM3 video
PM3 Software - Portfolio Dashboard with Configurable dashlets
PM3 Software - PM3 action log screenshot
PM3 Software - Resource and Capacity Screen
PM3 Software - PM3Team app (Iphone and Android)
PM3 Software - Portfolio Priority Matrix
PM3 Software - Sample Project Highlight Report
PM3 Software - Sample Portfolio Report

Features

Total features of PM3: 44

  • Activity Dashboard
  • Activity Tracking
  • Agile Methodologies
  • Budget Management
  • Budgeting/Forecasting
  • Change Management
  • Collaboration Tools
  • Commenting/Notes
  • Cost-to-Completion Tracking
  • Customizable Templates
  • Dashboard
  • Document Management
  • Drag & Drop
  • Gantt/Timeline View
  • Idea Management
  • Issue Management
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Percent-Complete Tracking
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real-time Updates
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management
  • Risk Management
  • Status Tracking
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Expense Tracking
  • Traditional Methodologies

Alternatives

Smartsheet

4.5
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Planview Projectplace

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#2 Alternative to PM3
Projectplace enables teams to get work done by combining collaborative work management capabilities with powerful...

Wrike

4.3
#3 Alternative to PM3
Wrike is a collaboration & project management tool that helps users manage projects from start to finish, providing...

monday.com

4.6
#4 Alternative to PM3
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Reviews

Overall rating

4.6 /5
(56)
Value for Money
4.7/5
Features
4.5/5
Ease of Use
4.5/5
Customer Support
4.9/5

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Showing 5 reviews of 56
Richard
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

PM3 in NHS Northumberland

Reviewed on 09/06/2022

PM3 has enabled us to move away from our previous PMO processes which were spreadsheet (MS Excel)...

PM3 has enabled us to move away from our previous PMO processes which were spreadsheet (MS Excel) based and cumbersome. PM3 provides us with the 'single version of the truth' in terms of the development and delivery of our operational plan and progress towards achieving our strategic objectives.

PM3 is now the 'golden thread' which runs through all of our operational delivery of projects, change, and major transformation and the flexibility of reporting means that we can generate numerous reports and monitoring documents for operational and strategic delivery groups and corporate decision-making committees with ease and the touch of a button.

The overall experience with PM3 has been excellent and we have quickly built excellent relationships with the team at Bestoutcome who have been very supportive and responsive to our needs.

We look forward to further developing our use of PM3 as the CCG transitions into the North East and North Cumbria Integrated Care System and hope to be able to use the work we have already done as an exemplar to colleagues from other CCGs/ICSs.

Pros

Simplicity, ease of use, interface, flexibility of reporting, innovative approach to management of multiple portfolios. Scalability and the ability to turn on/off various modules to suit the maturity and development of our PMO.

Cons

There are no features, of those we currently utilise, that we are unhappy with and we have ample opportunity to discuss developments and improvements with colleagues at PM3.

Iain
Overall rating
  • Industry: Transportation/Trucking/Railroad
  • Company size: 201-500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Highly configurable and user friendly

Reviewed on 09/08/2019

Very positive. The Bestoutcome team have been very supportive through the initial trial to...

Very positive. The Bestoutcome team have been very supportive through the initial trial to implementation and training. Looking forward to building on the current configuration and putting the system to the test fully.

Pros

Easy to get to grips with. Particularly like how you can select which functions you can switch on/off so you can start small and build on that as maturity and familiarity with the system grows.

Cons

Although you can configure some fields and change them to what you want, it would be useful if you could create additional fields to be able to capture more variety of information in the system.

Alternatives Considered

KeyedIn, monday.com, Wrike and Planview Projectplace

Reasons for Switching to PM3

Ability to configure functionality and start small was a key factor. Other products were too large/complex for our set up and culture, and often focussed more on project task management rather than portfolio management.
Iain
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 1,001-5,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Procurement, implementation and deployment of PM3 in an NHS environment.

Reviewed on 28/06/2022

Great overall first-hand personable support from the whole PM3 team including at [SENSITIVE...

Great overall first-hand personable support from the whole PM3 team including at [SENSITIVE CONTENT]. Responsive and understanding in procurement negotiations. Vastly experienced practitioners on hand to support the implementation of the tool. Flexibility shown with short notice changes in training requirements during deployment.

Data is entered into PM3 once where oversight can then be sought through a suite of over 100 ready to use configurable reports, saving time at all levels from project teams to the PMO to Director level committees and boards.

Project documentation can be uploaded onto the tool, again helping to ensure golden source data and information.

Can be used for Agile projects along with the more traditional waterfall projects.

The PM3 mobile app helps with being able to access information while on the move.

For NHS users:

The partitioning function allow for multiple organisations such as Integrated Care providers (ICP) and Integrated Care Systems to capture appropriate related programmes and projects therefore avoiding duplication of effort and misreporting.

The Cost Improvement Plan (CIP) functionality allows for the planning, capturing, measuring and monitoring of CIP projects and schemes with a suite of reports built specifically for the NHS and financial savings programme.

Pros

The easy-to-use, intuitive and ISO27001 certified (information security) PM3 tool plays an important part in the planning, governance and reporting of portfolios, business change programmes, programmes and projects. The tool provides a valuable golden single source, providing consistency and visibility across the organisation at all levels. It’s obvious that this award-winning tool has been developed by practitioners for practitioners and that the provider understands what success looks like for the client.

Cons

Not all parts of the PM3 tool can be configured to local requirements but the benefits of a genuine long-term lasting partnership with the client and access to forums such as the Power User Group means that appropriate changes can be considered for future releases.

Christopher
Overall rating
  • Industry: Education Management
  • Company size: 201-500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Refinement

Reviewed on 17/06/2020

As a business we are still in the very early stages of using the tool. Initial observations are...

As a business we are still in the very early stages of using the tool. Initial observations are that it is excellent on some things and other areas need much more work to make the tool intuitive to use. This can be resolved via more updates I'm sure.
Support via the help desk and via my account managers has been first class and Best Outcome have shown great flexibility around changes in Licence application during the Covid 19 period when our Programme was put on hold.
Management of updates is clear and very thorough with release notes easy to follow.

Pros

The ability to draw a no.of projects together into a Programme and/or Portfolio and to draw in reports form all in selected views.
The ability to hold all major project governance in one place e.g risks/issues/ dependencies.
Reporting flexibility and range across plans/projects/programmes/portfolio
Ease of user control and self configurable access controls

Cons

Plans - Gantt Chart usage - This is clunky at best and not intuitive. Convincing users of Microsoft Project to switch to using the tool has been an on going challenge. An easier import function may help resolve this.
Using X to exit the plan. Many users forget and has caused frustrations in plans with joint PM use.
Inconsistency of areas with auto save functionality and those where it requires manual save.

Response from Bestoutcome

We are improving the Gantt chart functionality as a priority and these improvements are due in July 2020. Some screens cannot auto save as they have manadatory fields which could result in spurious errors if auto saved was used. We are trying wherever possible to make all screens auto save.

Jack
Overall rating
  • Industry: Construction
  • Company size: 5,001-10,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Simple to use, yet powerful to report

Reviewed on 04/08/2021

PM3 allows you to manage ever changing portfolios in a fast paced world - I was able to split my...

PM3 allows you to manage ever changing portfolios in a fast paced world - I was able to split my portfolio between Agile and Waterfall depending on my business segments. This often gets overlooked and you are usually forced to choose between the two - not with PM3. It allows you to slice the cake in many different ways.

Pros

The simplicity of the tool allows users to be quickly trained and ensures the speed at which PM3 can be deployed is lightening fast. Don't confuse simplicity with inadequate - the tool is incredibly powerful to plan and manage a complex Portfolio and the reporting modules allow you to extract the data in clear format for Senior Leadership reporting.

Cons

I have used many PPM tools and most fail due to highly inefficient methods of doing simple tasks. PM3 is not one of those tools.

Alternatives Considered

Smartsheet

Reasons for Choosing PM3

Better value for money, speed to mobilise and to get a quick handle on project delivery, beautiful reporting and full benefits and financial management.

Reasons for Switching to PM3

As above
Showing 5 reviews of 56 Read all reviews

PM3 FAQs

Below are some frequently asked questions for PM3.

PM3 offers the following pricing plans:

  • Starting from: USD 15.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Contact Bestoutcome for pricing details

PM3 has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

PM3 supports the following languages:

English

PM3 supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

PM3 integrates with the following applications:

Jira, Microsoft 365, ServiceNow

PM3 offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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