YArooms is a cloud-based room booking solution for businesses of all sizes and within all industries. The platform can be used to manage meeting room usage, facilitate online booking, provide real-time availability data, monitor upcoming meetings, and gather insights into meeting room uses and finances. YArooms helps businesses to schedule their meeting rooms and ensures that all employees are on the same page at all times via real-time updates and mounted wall displays using the YArooms Door app for iPad and Android.
With YArooms, users can schedule meetings and book rooms using a web browser, mobile phone, tablet, or directly from emails within Microsoft Outlook. Availability of rooms can be viewed at-a-glance, with real time updates as rooms are booked online, and room calendars can be viewed by day, week, or month. Role-based permissions can be setup to ensure granular access of users to specific meeting rooms, and approval workflows can be setup so that certain employees or rooms require approvals. YArooms offers an optional attendee collision management tool, preventing people from attending multiple meetings at the same time.
Pros
YAROOMS is pretty easy and intuitive to use for people at all "tech levels"! (This goes for both the website and the tablet app.)
Cons
On the iPad "YAROOMS Door" app, sometimes people at my building have difficulty changing the time when booking new meetings.
Hi Courtney,
Thank you for your review.
We keep our apps updated, to make sure that our users have the best experience with our system. Your feedback is welcome and important for our future improvement works.
The YArooms Team.
Meeting room management
Resource management
Room Digital signage
Pros
I love the ease of use and the fact that the ergonomy of the product made it so easy to drive adoption in the organization. We are not a big company but any kind of new software that needs to be implemented and adopted came with its own hurdles. With YArooms it just went great.
Cons
There is no monthly plan, only yearly ones. It is true that there is also a solution to pay only by the amount of usage, but having a lot of meetings makes it inefficient economically.
Hi Emil,
Thank you for your review.
The great advantage of the annually prepaid subscriptions, is that they can be close at any time the customer needs, and a refund will be issued for the remaining balance.
The YArooms Team.
Being in total control of ALL room bookings across 21 Interview rooms and 4 Meeting rooms and 1 Conference room has made life so much easier, Being able to use a system with times in/out in perfect for a very busy environment which is normally difficult to control but now with YArooms set bookings are in place.
Pros
Very easy to use simple way to control room bookings in a large facility.
Cons
Do not want YArooms letting me know that rooms have been cleared and made vacant, had to cancel this command .
Thank you for your review. Any type of notification can be easily turned on / off from the Notifications tab. That way you can avoid receiving information you do not need.
I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated.
Pros
It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources.
Cons
It's packed with features, sometimes overwhelming the UI
Hirers book rooms remotely.
Pros
Brilliant system business functions without me needing to be there very easy to use. Have 50 room hirers. Book rooms hourly
Cons
When invoicing the title is case sensitive not flexible with spelling. I therefore have to go through every day to check usage before invoicing rather than using the account function
Hi Bob,
Thank you for your review.
We are constantly working on improving all the aspects of our user experience with YArooms, and your feedback is important for us, in order to find the best way to make invoicing easier.
The YArooms Team.
Pay As You Go: €0.30/meeting (minimum €5/month) - includes 500 users
Starter Plan: €29/month for 10 users
Office Plan: €59/month for 100 users
Corporate Plan: €159/month for 500 users
All packages feature unlimited rooms, locations and equipment/ resources. The only true variable is the number of active users on the platform - an exception to this rule is the Pay as you Go package. Contact YArooms for more information on pricing.
Below are some frequently asked questions for YArooms.
YArooms offers the following pricing plans:
Starting from: EUR 5.00/month
Pricing model: Subscription
Free Trial: Available
Pay As You Go: €0.30/meeting (minimum €5/month) - includes 500 users
Starter Plan: €29/month for 10 users
Office Plan: €59/month for 100 users
Corporate Plan: €159/month for 500 users
All packages feature unlimited rooms, locations and equipment/ resources. The only true variable is the number of active users on the platform - an exception to this rule is the Pay as you Go package. Contact YArooms for more information on pricing.
YArooms offers the following features:
YArooms has the following typical customers:
Large Enterprises, Mid Size Business, Public Administrations, Small Business
YArooms supports the following languages:
English
YArooms has the following pricing plans:
Subscription
YArooms supports the following devices:
Android, iPad
YArooms integrates with the following applications:
Microsoft Outlook
YArooms offers the following support options:
Knowledge Base, Online Support, Phone Support
I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS.