Artsystems
Art management database for galleries, artists, collections
5 /5 (21 reviews) Write a Review!Artsystems Overview
What is Artsystems?
Artsystems is a modular art management solution that helps galleries in the arts and antiques industries to manage collections, artist studios, and galleries. The platform can be deployed on web, cloud, desktop, or local networks, and includes an iOS mobile app - ProFile - for accessing and viewing artwork on the go. Artsystems displays and records artwork activity and details, including artwork location, condition, and financial history.
Primary features of the platform include custom design, website CMS, content options, customizable themes, document management, and more. Artsystems allows users to track contact details, correspondence, offers, transactions and more. A Transaction Wizard automates the process of creating consignments, offers, and invoices, enabling users to select and enter financial details. Artsystems provides an online content management system which features a unified interface, letting users post exhibitions and works for many venues simultaneously.
The platform allows users to access general ledger accounting data by exporting sales information comprising contact and shipment details into QuickBooks Pro. Additionally, transactions such as loans, exhibitions, work receipts, payments, credit memos, cash sales, and work receipt payments can be generated, converted, linked and recorded in the other modules.
Email module of Artsystems allows users to include a configurable custom signature, greeting, high-resolution attachments or inline images fetched from the work and artist record. Artsystems integrates with QuickBooks Pro, Microsoft Word and Excel, third party accounting software, websites, iOS app, bar coding, and Verisart Blockchain authentication certification.
Artsystems Overview
Cost
Pricing options
A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month
Artsystems Features
Media
Artsystems Reviews
Artsystems Reviews
Using Artsystems Pro and Artsystem5 art focused databases
Overall, Artsystems provides a system with functionality that is extremely well suited to recording, tracking and reporting on everything to do with artworks.
Vital software with great support
We have been using Art Systems for over 20 years. It has been vital as a print publisher to keep track our extensive inventory with their EDITIONS module. It is quite easy to enter new editions considering how complex the software is. It has also been a time saver that they have integrated Quickbooks into their software. We don’t have to double enter invoices into our accounting software. Art Systems new program A5 has been invaluable during the pandemic. Since our database is now cloud based, our entire team was seamlessly able to work from home making invoices, tracking previous sales and having our clients contact information on hand.
Ever Evolving Products and Support
I can rely on Artsytems for timely service when needed and for innovating its integrated product lines to support and grow my business over time. This has allowed me to remain focused on my business and serving my clients and artists.
Excellent Software for the Fine Arts Industry
As a fine art landscape photographer with a growing portfolio and numerous gallery relationships, I found that managing my print inventory with Excel was no longer adequate to my needs. I have adopted Artsystems Pro, and with its flexibility and robust data management capabilities, I know where all of my prints are, and my consignment, invoicing,reporting and contact management workflow is vastly simplified. Software support has been excellent. The savings I have realized from being on top of otherwise-misplaced inventory is well worth the investment cost of Artsystems Pro alone!
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Using Artsystems Pro and Artsystem5 art focused databases
Pros
Having used Artsystems Pro (with Cloud Sync) for a number of years, I was impressed by its wealth of features and attentive support team. Being able to quickly generate custom reports on a searched-for selection of artworks has been invaluable. Our database, which contains a considerable amount of content, including many images and some custom data fields, was then migrated seamlessly from Artsystems Pro to Artsystem5. With Artsystem5, all of the functionality and more has been very successfully moved to a powerful and convenient web-based system.
Cons
Although Artsystems Pro worked very well and was equally well supported, it did require a supervised (video call and remote machine access) update every time Mac OS received a major update. With the migration to the fully web-based Artsystem5 this inconvenience was removed.
Response from Art Systems
Ben, thank you for you review! Always a pleasure working with you and an honor to serve the Estate of Francis Bacon. So glad that you appreciate the convenience and functionality of our new upgraded web-based system, A5, and the seamlessness of the migration. Best, Doug
Vital software with great support
We have been using Art Systems for over 20 years. It has been vital as a print publisher to keep track our extensive inventory with their EDITIONS module. It is quite easy to enter new editions considering how complex the software is. It has also been a time saver that they have integrated Quickbooks into their software. We don’t have to double enter invoices into our accounting software. Art Systems new program A5 has been invaluable during the pandemic. Since our database is now cloud based, our entire team was seamlessly able to work from home making invoices, tracking previous sales and having our clients contact information on hand.
Pros
Support is super quick to respond and resolved lightening fast. Since switching to the cloud based system, all support is efficiently handled by emailing a description of the problem. Along the sidelines, the Quality Assurance team fixes it! It’s so simple. Gone are the days of having someone remotely jump on my computer to see what’s going on and taking the time to work with them to resolve. It’s fixed from a distance and they simply let us know all is set. It could not be easier.
Cons
Since they upgraded to their cloud based system, A5 has many more features. We are most certainly not using the new program to it’s full potential but plan to learn and integrate all of its latest features.
Response from Art Systems
Wow! thanks so much, Jill, for your kind and thoughtful review. It's been a pleasure working with you and Larissa for so many years and we are so proud that you have been able to take full advantage of many of the powerful features with our software, including the integration with QuickBooks, the dedicated Editions module, and the <2-hour response and expertise of our experienced support team. Best, Doug
Web Based is the Best!
Pros
We have been Artsystems Gallery Pro users for many years, and the web based aspect of A5 was
important to us because it made the database accessible from any location with an internet connection. I know this has made our IT manager’s life much easier, and it has been essential considering that our staff is primarily working remotely during the pandemic. The ProFile app has also improved the way we communicate with clients, and it allows us to work efficiently while in the gallery and at fairs.
Cons
Moving from one version of the database to another can be a challenge simply because of the learning curve. However, the support team does an excellent job with training sessions and they respond to questions quickly.
Ever Evolving Products and Support
I can rely on Artsytems for timely service when needed and for innovating its integrated product lines to support and grow my business over time. This has allowed me to remain focused on my business and serving my clients and artists.
Pros
My gallery has been served by Artsystems since its establishment in 2006. Over the years, we have migrated our database easily to newer and ever improving Artsystems client and data management tools, which connects to and serves the website that Artsystems designed and hosts for us.
Cons
Like all software, it requires updates and adjustments to keep pace with every advancing computer operating systems.
Excellent Software for the Fine Arts Industry
As a fine art landscape photographer with a growing portfolio and numerous gallery relationships, I found that managing my print inventory with Excel was no longer adequate to my needs. I have adopted Artsystems Pro, and with its flexibility and robust data management capabilities, I know where all of my prints are, and my consignment, invoicing,reporting and contact management workflow is vastly simplified. Software support has been excellent. The savings I have realized from being on top of otherwise-misplaced inventory is well worth the investment cost of Artsystems Pro alone!
Pros
Functionality allows me to eliminate the redundancy of data input and output in different business processes (inventory, consignment, invoicing, reporting, etc.).
Easy to learn.
Excellent customer support program.
Better control of inventory pays for itself.
Cons
No cons in my view. I am very satisfied with my purchase.
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Artsystems Pricing
Artsystems Pricing
A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month
A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month
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Artsystems Features
Artsystems Features
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Categories
Categories
Additional information for Artsystems
Additional information for Artsystems
Key features of Artsystems
- Billing & Invoicing
- Commission Management
- Contact Management
- Inventory Management
- Marketing Management
Benefits
•Artsystems allows users to track correspondence, contact details, transactions, accounts, interests, contact images, art work collections, and more.
•The platform enables users to create custom templates for editions, record details of expenses and publishing, track work availability, and hide or display data under Edition Master to streamline workflow processes.
•Artsystems enables users to format exhibition citations and bibliography automatically by associating them with multiple works simultaneously.
•The platform delivers custom and pre-set website options for gallery press, publication pages, and art fairs, helping users create a customized website.
Artsystems FAQs
Artsystems FAQs
Below are some frequently asked questions for Artsystems.
Q. What type of pricing plans does Artsystems offer?
Artsystems offers the following pricing plans:
Starting from: USD 49.00/month
Pricing model: Subscription
Free Trial: Not Available
A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month
Q. What are the main features of Artsystems?
Artsystems offers the following features:
- Billing & Invoicing
- Commission Management
- Contact Management
- Inventory Management
- Marketing Management
Q. Who are the typical users of Artsystems?
Artsystems has the following typical customers:
Small Business, Large Enterprises, Mid Size Business
Q. What languages does Artsystems support?
Artsystems supports the following languages:
English
Q. What type of pricing plans does Artsystems offer?
Artsystems has the following pricing plans:
Subscription
Q. Does Artsystems support mobile devices?
Artsystems supports the following devices:
iPhone, iPad
Q. What other apps does Artsystems integrate with?
Artsystems integrates with the following applications:
Microsoft Excel, Microsoft Word, QuickBooks Online Advanced
Q. What level of support does Artsystems offer?
Artsystems offers the following support options:
Phone Support, Online Support, Video Tutorials
Overall, Artsystems provides a system with functionality that is extremely well suited to recording, tracking and reporting on everything to do with artworks.