Artsystems

Art management database for galleries, artists, collections

5 /5 (21 reviews) Write a Review!

Artsystems Overview

What is Artsystems?

Artsystems is a modular art management solution that helps galleries in the arts and antiques industries to manage collections, artist studios, and galleries. The platform can be deployed on web, cloud, desktop, or local networks, and includes an iOS mobile app - ProFile - for accessing and viewing artwork on the go. Artsystems displays and records artwork activity and details, including artwork location, condition, and financial history.

Primary features of the platform include custom design, website CMS, content options, customizable themes, document management, and more. Artsystems allows users to track contact details, correspondence, offers, transactions and more. A Transaction Wizard automates the process of creating consignments, offers, and invoices, enabling users to select and enter financial details. Artsystems provides an online content management system which features a unified interface, letting users post exhibitions and works for many venues simultaneously.

The platform allows users to access general ledger accounting data by exporting sales information comprising contact and shipment details into QuickBooks Pro. Additionally, transactions such as loans, exhibitions, work receipts, payments, credit memos, cash sales, and work receipt payments can be generated, converted, linked and recorded in the other modules.

Email module of Artsystems allows users to include a configurable custom signature, greeting, high-resolution attachments or inline images fetched from the work and artist record. Artsystems integrates with QuickBooks Pro, Microsoft Word and Excel, third party accounting software, websites, iOS app, bar coding, and Verisart Blockchain authentication certification.

Artsystems Overview

Cost

Starting from
USD 49.00/month

Pricing options

Free Trial
Subscription
Value for money

A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month


Artsystems Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 3 others, Germany, Brazil, Mexico
Supported Languages
English

Media

Dashboard managing and recording expenses, transaction activity, conditions, historic records, and more
Contact manager with details of every activity including financials, transactions and work movement
Automated transactions comprising cash sales, payments, credits, shipments, returns, receipt of works and more
Artist information with details regarding documents, notes, images and descriptions
Artsystems video Artsystems screenshot: Dashboard managing and recording expenses, transaction activity, conditions, historic records, and more Artsystems screenshot: Contact manager with details of every activity including financials, transactions and work movement Artsystems screenshot: Automated transactions comprising cash sales, payments, credits, shipments, returns, receipt of works and more Artsystems screenshot: Artist information with details regarding documents, notes, images and descriptions

Artsystems Reviews

Artsystems Reviews

Overall rating
5
/
5
Excellent
21

Very good
0

Average
0

Poor
0

Terrible
0

Value for Money
4.8
Features
4.9
Ease of Use
4.9
Customer Support
5
100% recommended this app
Ben H.

Using Artsystems Pro and Artsystem5 art focused databases

Overall, Artsystems provides a system with functionality that is extremely well suited to recording, tracking and reporting on everything to do with artworks.


Jill C.

Vital software with great support

We have been using Art Systems for over 20 years. It has been vital as a print publisher to keep track our extensive inventory with their EDITIONS module. It is quite easy to enter new editions considering how complex the software is. It has also been a time saver that they have integrated Quickbooks into their software. We don’t have to double enter invoices into our accounting software. Art Systems new program A5 has been invaluable during the pandemic. Since our database is now cloud based, our entire team was seamlessly able to work from home making invoices, tracking previous sales and having our clients contact information on hand.


Cristin L.

Web Based is the Best!


Edward C.

Ever Evolving Products and Support

I can rely on Artsytems for timely service when needed and for innovating its integrated product lines to support and grow my business over time. This has allowed me to remain focused on my business and serving my clients and artists.


Frederick E.

Excellent Software for the Fine Arts Industry

As a fine art landscape photographer with a growing portfolio and numerous gallery relationships, I found that managing my print inventory with Excel was no longer adequate to my needs. I have adopted Artsystems Pro, and with its flexibility and robust data management capabilities, I know where all of my prints are, and my consignment, invoicing,reporting and contact management workflow is vastly simplified. Software support has been excellent. The savings I have realized from being on top of otherwise-misplaced inventory is well worth the investment cost of Artsystems Pro alone!


Ben H.
Industry: Fine Art
Company size: 2-10 Employees

Using Artsystems Pro and Artsystem5 art focused databases

Used Weekly for 2+ years
Reviewed on 05/10/2020
Review Source: Capterra

Overall, Artsystems provides a system with functionality that is extremely well suited to recording, tracking and reporting on everything to do with artworks.

Pros

Having used Artsystems Pro (with Cloud Sync) for a number of years, I was impressed by its wealth of features and attentive support team. Being able to quickly generate custom reports on a searched-for selection of artworks has been invaluable. Our database, which contains a considerable amount of content, including many images and some custom data fields, was then migrated seamlessly from Artsystems Pro to Artsystem5. With Artsystem5, all of the functionality and more has been very successfully moved to a powerful and convenient web-based system.

Cons

Although Artsystems Pro worked very well and was equally well supported, it did require a supervised (video call and remote machine access) update every time Mac OS received a major update. With the migration to the fully web-based Artsystem5 this inconvenience was removed.

Response from Art Systems

Ben, thank you for you review! Always a pleasure working with you and an honor to serve the Estate of Francis Bacon. So glad that you appreciate the convenience and functionality of our new upgraded web-based system, A5, and the seamlessness of the migration. Best, Doug

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Jill C.
Industry: Fine Art
Company size: 2-10 Employees

Vital software with great support

Used Daily for 2+ years
Reviewed on 13/10/2020
Review Source: Capterra

We have been using Art Systems for over 20 years. It has been vital as a print publisher to keep track our extensive inventory with their EDITIONS module. It is quite easy to enter new editions considering how complex the software is. It has also been a time saver that they have integrated Quickbooks into their software. We don’t have to double enter invoices into our accounting software. Art Systems new program A5 has been invaluable during the pandemic. Since our database is now cloud based, our entire team was seamlessly able to work from home making invoices, tracking previous sales and having our clients contact information on hand.

Pros

Support is super quick to respond and resolved lightening fast. Since switching to the cloud based system, all support is efficiently handled by emailing a description of the problem. Along the sidelines, the Quality Assurance team fixes it! It’s so simple. Gone are the days of having someone remotely jump on my computer to see what’s going on and taking the time to work with them to resolve. It’s fixed from a distance and they simply let us know all is set. It could not be easier.

Cons

Since they upgraded to their cloud based system, A5 has many more features. We are most certainly not using the new program to it’s full potential but plan to learn and integrate all of its latest features.

Response from Art Systems

Wow! thanks so much, Jill, for your kind and thoughtful review. It's been a pleasure working with you and Larissa for so many years and we are so proud that you have been able to take full advantage of many of the powerful features with our software, including the integration with QuickBooks, the dedicated Editions module, and the <2-hour response and expertise of our experienced support team. Best, Doug

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Cristin L.
Industry: Fine Art
Company size: 2-10 Employees

Web Based is the Best!

Used Daily for 2+ years
Reviewed on 18/11/2020
Review Source: Capterra

Pros

We have been Artsystems Gallery Pro users for many years, and the web based aspect of A5 was
important to us because it made the database accessible from any location with an internet connection. I know this has made our IT manager’s life much easier, and it has been essential considering that our staff is primarily working remotely during the pandemic. The ProFile app has also improved the way we communicate with clients, and it allows us to work efficiently while in the gallery and at fairs.

Cons

Moving from one version of the database to another can be a challenge simply because of the learning curve. However, the support team does an excellent job with training sessions and they respond to questions quickly.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Edward C.
Industry: Retail
Company size: 2-10 Employees

Ever Evolving Products and Support

Used Daily for 2+ years
Reviewed on 09/01/2019
Review Source: Capterra

I can rely on Artsytems for timely service when needed and for innovating its integrated product lines to support and grow my business over time. This has allowed me to remain focused on my business and serving my clients and artists.

Pros

My gallery has been served by Artsystems since its establishment in 2006. Over the years, we have migrated our database easily to newer and ever improving Artsystems client and data management tools, which connects to and serves the website that Artsystems designed and hosts for us.

Cons

Like all software, it requires updates and adjustments to keep pace with every advancing computer operating systems.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Frederick E.
Industry: Fine Art
Company size: Self Employed

Excellent Software for the Fine Arts Industry

Used Weekly for 2+ years
Reviewed on 03/10/2020
Review Source: Capterra

As a fine art landscape photographer with a growing portfolio and numerous gallery relationships, I found that managing my print inventory with Excel was no longer adequate to my needs. I have adopted Artsystems Pro, and with its flexibility and robust data management capabilities, I know where all of my prints are, and my consignment, invoicing,reporting and contact management workflow is vastly simplified. Software support has been excellent. The savings I have realized from being on top of otherwise-misplaced inventory is well worth the investment cost of Artsystems Pro alone!

Pros

Functionality allows me to eliminate the redundancy of data input and output in different business processes (inventory, consignment, invoicing, reporting, etc.).
Easy to learn.
Excellent customer support program.
Better control of inventory pays for itself.

Cons

No cons in my view. I am very satisfied with my purchase.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9.9/10
Based on 21 user ratings
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Artsystems Pricing

Artsystems Pricing

Starting from
USD 49.00/month
Free Trial
Subscription
Value for money

A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month

A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month

Value for Money
4.8/5
Based on 21 user ratings
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Artsystems Features

Artsystems Features

API
Accounting Integration
Activity Dashboard
Activity Tracking
Automatic Notifications
Billing & Invoicing
Calendar Management
Customer Database
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Electronic Payments
Inventory Management
Inventory Tracking
Invoice Management
Reminders
Reporting & Statistics
Search Functionality
Third Party Integration
Features
4.9/5
Based on 21 user ratings
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Categories

Additional information for Artsystems

Additional information for Artsystems

Key features of Artsystems

  • Billing & Invoicing
  • Commission Management
  • Contact Management
  • Inventory Management
  • Marketing Management

Benefits

•Artsystems allows users to track correspondence, contact details, transactions, accounts, interests, contact images, art work collections, and more.

•The platform enables users to create custom templates for editions, record details of expenses and publishing, track work availability, and hide or display data under Edition Master to streamline workflow processes.

•Artsystems enables users to format exhibition citations and bibliography automatically by associating them with multiple works simultaneously.

•The platform delivers custom and pre-set website options for gallery press, publication pages, and art fairs, helping users create a customized website.

Artsystems FAQs

Artsystems FAQs

Below are some frequently asked questions for Artsystems.

Q. What type of pricing plans does Artsystems offer?

Artsystems offers the following pricing plans:

Starting from: USD 49.00/month

Pricing model: Subscription

Free Trial: Not Available

A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month

Q. What are the main features of Artsystems?

Artsystems offers the following features:

  • Billing & Invoicing
  • Commission Management
  • Contact Management
  • Inventory Management
  • Marketing Management

Q. Who are the typical users of Artsystems?

Artsystems has the following typical customers:

Small Business, Large Enterprises, Mid Size Business

Q. What languages does Artsystems support?

Artsystems supports the following languages:

English

Q. What type of pricing plans does Artsystems offer?

Artsystems has the following pricing plans:

Subscription

Q. Does Artsystems support mobile devices?

Artsystems supports the following devices:

iPhone, iPad

Q. What other apps does Artsystems integrate with?

Artsystems integrates with the following applications:

Microsoft Excel, Microsoft Word, QuickBooks Online Advanced

Q. What level of support does Artsystems offer?

Artsystems offers the following support options:

Phone Support, Online Support, Video Tutorials