Robin

Conference Room Scheduling, Desk Booking, Maps and Analytics

4.5 /5 (11 reviews) Write a Review!

Robin Overview

What is Robin?

Robin is a cloud-based office scheduling software designed to help users reserve meeting rooms, find desks and move around the office using tools such as a scheduling web dashboard, calendar integration, and browser and Outlook plugins, plus analytics, room displays, desk management, and more. Mobile apps give users the flexibility to manage their personal and work calendars on the go with smart notifications and location-based reminders.

Robin serves to streamline workplace scheduling, allowing users to find and reserve conference rooms and desks online from a web dashboard. Status boards display the office calendar on a big screen in high traffic areas, while maps enable the entire company to see where they need to go. All of Robin’s tools layer on top of existing Outlook or Google calendars familiar to employees. Users can set rules for room booking and smart work hours, as well as monitor their fleet of room displays. Monitoring tools and status reporting technology helps users identify issues on WiFi connectivity, battery and network information.

Flexible desk management tools allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly. Maps enable employees to see the entire office live and in action through an interactive map of the office. Robin allows employees to reserve office space directly from the floor plan. With access to over 100 KPIs, Robin provides users with the insight to understand workplace usage in real-time. Data analytics technology also guides users to the space which best suits them for their activities throughout the day.

Robin Overview

Cost

Starting from
USD 20.00/month

Pricing options

Free Trial
Subscription
Value for money

Scheduling pricing:

Basic: $30/room per month (billed monthly) or $20/room per month (billed annually)
Pro: $32/room per month (billed monthly) or $22/room per month (billed annually)
Enterprise: Contact Robin for pricing information

Desk pricing:
Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually)
Pro: $3/desk per month (billed annually)
Enterprise: Contact Robin for pricing information.


Robin Features

Devices
Business size
S M L
Markets
Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America
Supported Languages
English

Screenshots

Robin screenshot: Manage personal and work calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devices
Robin screenshot: Manage personal and work calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devices Robin screenshot: Real-time office availability shows everyone what is happening the office right now Robin screenshot: Visible room statuses highlight meeting space availability Robin screenshot: Customized room displays show meeting room availability Robin screenshot: Arrange and manage office seating plans online Robin screenshot: Search and find the right room for the right time. Manage calendars from one place, with smart notifications and location-based reminders, via iOS and Android mobile devices.

Robin Reviews

Robin Reviews

Overall rating
4.5
/
5
Excellent
5

Very good
6

Average
0

Poor
0

Terrible
0

Value for Money
4.3
Features
4.2
Ease of Use
4.6
Customer Support
4.4
100% recommended this app
Verified Reviewer

keep track of meeting locations

helpful for solving the problem of room availability in a corporate office with multiple shared meeting spaces.


Verified Reviewer

Room and Resource Management at it's finest

Robin Powered has helped us provide structure to our hoteling and meeting/collab rooms across our 5 offices. It has helped saved time (and with it money) by providing the tools need to book and manage these shared spaces. No more headaches with dueling meeting requests and 'room squatters'!


Louis H.

Use the service to coordinate scheduling of conference rooms

Ease of use to book conference rooms without walking in on another meeting.


Matt B.

Perfect conference room display!

Robin has been great for reducing help desk calls too! People can see everything they need to know about the room right on the display!


Rachel W.

Way easier to setup than I thought, great analytics for those data nerds.

The ability to quickly book rooms right outside of a conference room is great. Able to see what rooms are available, for how long, and what ones are in use and by whom. I think it helps get the most out of our meeting spaces.


Verified Reviewer
Industry: Internet
Company size: 201-500 Employees

keep track of meeting locations

Used Weekly for 2+ years
Reviewed on 19/04/2019
Review Source: Capterra

helpful for solving the problem of room availability in a corporate office with multiple shared meeting spaces.

Pros

management of shared meeting spaces in a large office. Integration with gmail for simple room reservations. Mobile App to quickly see what rooms are available right now.

Cons

difficult to integrate with older email systems; separate room reservation required from the meeting invitation. recurring meetings is still a beta feature. failing to check in for a meeting releases the room too quickly. Separated employees still have recurring meeting reservations tying up rooms.

Rating breakdown

Ease of Use

Likelihood to recommend: 10.0/10

Verified Reviewer
Industry: Law Practice
Company size: 201-500 Employees

Room and Resource Management at it's finest

Used Daily for 1+ year
Reviewed on 11/02/2020
Review Source: Capterra

Robin Powered has helped us provide structure to our hoteling and meeting/collab rooms across our 5 offices. It has helped saved time (and with it money) by providing the tools need to book and manage these shared spaces. No more headaches with dueling meeting requests and 'room squatters'!

Pros

Robin Powered is a great tool to help manage the chaos of an open work space and helps augment other technologies in meeting and collab spaces.

Key Features/Benefits

- Easy to understand pricing with lot so of great features at entry level.
- Ability to use Android tablets and Ipads.
- Great branding/customization to give it a unique look/feel for office space.
- Easy to understand and use from a booking perspective.

Cons

I have no real issues/cons with the product. It would be nice to have some more improved remote management to help troubleshoot issues. It would be great to see Robin continue to integrate with other applications.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Louis H.
Industry: Marketing & Advertising
Company size: 13-50 Employees

Use the service to coordinate scheduling of conference rooms

Used Weekly for 6-12 months
Reviewed on 27/06/2017
Review Source: Capterra

Ease of use to book conference rooms without walking in on another meeting.

Pros

This allows our office to easily book a conference room and know what is available without having to get up and check or walk in on someone in a meeting.

Cons

The customer service and linking to my calendar has never been stellar. Still not running as efficiently as I'd hope to be.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Matt B.
Industry: Hospital & Health Care
Company size: 201-500 Employees

Perfect conference room display!

Used Daily for 1+ year
Reviewed on 19/11/2019
Review Source: Capterra

Robin has been great for reducing help desk calls too! People can see everything they need to know about the room right on the display!

Pros

I really like being able to walk up to a room and to be able to see if it is available and reserve the room for immediate usage without having to use a phone or laptop. Just push one button on the display and I can get right to work.

I also like that each room displays what devices and capacity each room has. This has saved me from booking the wrong room when I need a conference phone or projector.

Cons

I would like the ability to have multiple pictures of the room. Sometimes one pic cannot show all of the features of a room.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Rachel W.
Industry: Hospital & Health Care
Company size: 201-500 Employees

Way easier to setup than I thought, great analytics for those data nerds.

Used Daily for 6-12 months
Reviewed on 07/05/2018
Review Source: Capterra

The ability to quickly book rooms right outside of a conference room is great. Able to see what rooms are available, for how long, and what ones are in use and by whom. I think it helps get the most out of our meeting spaces.

Pros

Easy setup
Analytics
Clean interface
Friendly customer support
Additional features seem to be added often.

Cons

Chrome extension for Google calendar, logs out after awhile so makes using it a pain.
To get the most out of it, I'd need staff to login to the Robin website not ideal with my group of users.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

User recommendation
8/10
Based on 11 user ratings
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Robin Pricing

Robin Pricing

Starting from
USD 20.00/month
Free Trial
Subscription
Value for money

Scheduling pricing:

Basic: $30/room per month (billed monthly) or $20/room per month (billed annually)
Pro: $32/room per month (billed monthly) or $22/room per month (billed annually)
Enterprise: Contact Robin for pricing information

Desk pricing:
Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually)
Pro: $3/desk per month (billed annually)
Enterprise: Contact Robin for pricing information.

Scheduling pricing:

Basic: $30/room per month (billed monthly) or $20/room per month (billed annually)
Pro: $32/room per month (billed monthly) or $22/room per month (billed annually)
Enterprise: Contact Robin for pricing information

Desk pricing:
Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually)
Pro: $3/desk per month (billed annually)
Enterprise: Contact Robin for pricing information.

Value for Money
4.3/5
Based on 11 user ratings
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Robin Features

Robin Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Inventory Management
Inventory Tracking
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4.2/5
Based on 11 user ratings
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Categories

Videos and Tutorials

Videos and Tutorials

Additional information for Robin

Additional information for Robin

Key features of Robin

  • API access
  • Active Directory sync
  • Attendee management
  • Automated scheduling
  • Automatic room booking
  • Bottleneck management
  • Browser plugins
  • Calendar integration
  • Calendar management
  • Calendar sync with Google
  • Cross-system support
  • Custom reporting
  • Customizable designs
  • Data export
  • Employee scheduling
  • Facility scheduling
  • Google & Office 365 SSO
  • Group access control
  • Group scheduling
  • Impromptu meetings
  • Invitation management
  • Issue reporting
  • KPIs
  • MDM integration
  • Meeting Room Booking
  • Meeting privacy
  • Meeting room booking
  • Multi-location
  • Multiple building management
  • Multiple campus management
  • Multiple level management
  • Office search engine
  • Private dashboards
  • Public dashboards
  • Real-time availability
  • Real-time office analytics
  • Remote device management
  • Reporting & analytics
  • Reservations management
  • Resource scheduling
  • Restricted booking
  • Room usage measurement
  • SAML single sign-on
  • Seat assignments
  • Security audit assistance
  • Slack plugin
  • Tagging
  • User provisioning & management
  • Visual analytics
  • Weekly usage reports

Benefits

  • Mobile apps give users the flexibility to book meeting rooms and manage personal and work calendars on the go, via iOS and Android devices.

  • Status boards give employees real-time visibility into office availability. Users can run status boards in any high-traffic area to let employees know where the nearest free room is immediately.

  • Gain actionable insight into workplace usage of all rooms and desks with Robin’s KPIs and data analytics technology.

  • Simplify seating management with desk tools which allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly.

  • Robin supports interactive maps which show employees the entire office space live, and allow them to book space directly from the floor plan.

  • Robin FAQs

    Robin FAQs

    Below are some frequently asked questions for Robin.

    Q. What type of pricing plans does Robin offer?

    Robin offers the following pricing plans:

    Starting from: USD 20.00/month

    Pricing model: Subscription

    Free Trial: Available

    Scheduling pricing: Basic: $30/room per month (billed monthly) or $20/room per month (billed annually) Pro: $32/room per month (billed monthly) or $22/room per month (billed annually) Enterprise: Contact Robin for pricing information Desk pricing: Basic: $4/desk per month (billed monthly) or $2/desk per month (billed annually) Pro: $3/desk per month (billed annually) Enterprise: Contact Robin for pricing information.

    Q. What are the main features of Robin?

    Robin offers the following features:

    • API access
    • Active Directory sync
    • Attendee management
    • Automated scheduling
    • Automatic room booking
    • Bottleneck management
    • Browser plugins
    • Calendar integration
    • Calendar management
    • Calendar sync with Google
    • Cross-system support
    • Custom reporting
    • Customizable designs
    • Data export
    • Employee scheduling
    • Facility scheduling
    • Google & Office 365 SSO
    • Group access control
    • Group scheduling
    • Impromptu meetings
    • Invitation management
    • Issue reporting
    • KPIs
    • MDM integration
    • Meeting Room Booking
    • Meeting privacy
    • Meeting room booking
    • Multi-location
    • Multiple building management
    • Multiple campus management
    • Multiple level management
    • Office search engine
    • Private dashboards
    • Public dashboards
    • Real-time availability
    • Real-time office analytics
    • Remote device management
    • Reporting & analytics
    • Reservations management
    • Resource scheduling
    • Restricted booking
    • Room usage measurement
    • SAML single sign-on
    • Seat assignments
    • Security audit assistance
    • Slack plugin
    • Tagging
    • User provisioning & management
    • Visual analytics
    • Weekly usage reports

    Q. Who are the typical users of Robin?

    Robin has the following typical customers:

    Large Enterprises, Mid Size Business, Public Administrations, Small Business

    Q. What languages does Robin support?

    Robin supports the following languages:

    English

    Q. What type of pricing plans does Robin offer?

    Robin has the following pricing plans:

    Subscription

    Q. Does Robin support mobile devices?

    Robin supports the following devices:

    Android, iPhone

    Q. What other apps does Robin integrate with?

    Robin integrates with the following applications:

    BlueJeans, BlueJeans, Google Calendar, Microsoft Outlook, Slack, Zoom

    Q. What level of support does Robin offer?

    Robin offers the following support options:

    Phone Support, Online Support, FAQs