RotaCloud

Rota & staff management with a drag & drop interface

4.9 /5 (151 reviews) Write a Review!

RotaCloud Overview

What is RotaCloud?

RotaCloud is an online rota management and staff scheduling platform with a drag and drop interface for building rotas, as well as tools for managing time-off requests, tracking attendance, logging employee hours, and more. The cloud-based tool allows managers to build, share, and manage rotas, and ensure that staff and employers are on the same page at all times. RotaCloud can be accessed using any desktop or mobile device with internet connection, and the native mobile apps for Android and iOS allow employees to check their schedule and manage their shifts on-the-go.

The rota planning tools within RotaCloud allow managers and HR professionals to create staff schedules, using a drag and drop interface, taking into account relevant data including staff availability, hours worked to date, scheduled time off, and more. Users can manage and build rotas for multiple locations and an unlimited number of employees. Staff roles can be assigned and color-coded in order to aid users in understanding where staff shortages may occur, and conflicts can be avoided with automatic alerts when unavailable staff are added to the rota. In the event of recurring shift patterns, users can simply copy and paste rotas into the following weeks or months, and make edits as needed.

RotaCloud also facilitates time and attendance tracking by providing employees with self service staff logins, from where they can clock in and out of shifts, make time-off requests, input unavailability for shifts, swap shifts with colleagues, track annual leave, and more. Permissions can be managed to control which employees have access to certain functionalities, and approval workflows can be setup for routing requests. RotaCloud integrates with third party HR tools, PeopleHR and breatheHR, for synchronizing payroll reports and ensuring that employee records and leave entitlements are accurate across all systems.

RotaCloud Overview

Cost

Starting from
GBP 1.00/month

Pricing options

Free Trial
Subscription
Value for money

Pricing starts at £1/employee/month with rota planning included.

£0.90/employee/month for time & attendance add-on

£0.40/employee/month for SMS notifications add-on

For more than 100 employees, contact RotaCloud for a custom quote


RotaCloud Features

Devices
Business size
S M L
Markets
United Kingdom
Supported Languages
English

Screenshots

RotaCloud screenshot: Create, manage, and share staff rotas using RotaCloud's drag & drop interface
RotaCloud screenshot: Create, manage, and share staff rotas using RotaCloud's drag & drop interface RotaCloud screenshot: Timesheets are automatically generated using data from rotas and time tracking RotaCloud screenshot: Allow employees to log their hours worked by clocking in and out of shifts RotaCloud screenshot: Managers received notifications when employees make shift change or time off requests RotaCloud screenshot: Employees can clock in by entering a PIN using the RotaCloud mobile app RotaCloud screenshot: Payroll reports can be generated based on employee's logged hours

RotaCloud Reviews

RotaCloud Reviews

Overall rating
4.9
/
5
Excellent
135

Very good
16

Average
0

Poor
0

Terrible
0

Value for Money
4.9
Features
4.5
Ease of Use
4.8
Customer Support
4.9
100% recommended this app
Dominic M.

Invaluable tool for flexible rotas

RotaCloud have been great to deal with. They have great documentation, and on the rare occasion we have needed support, it has been brilliant; fast and effective.


Mark S.

Staff rota's are no longer a hated task

Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being in my office or enjoying a day out. I can create, edit and update a rota anywhere. The hourly tracking is a simple operation using a tablet as a keypad for clocking in and out allowing for verifying projected cost to actual cost.


Nathan S.

Overall fantastic software!

Fantastic, as mentioned fantastic value for money and gets the job done! Some fantastic features and also the customer support service is world class.


Maninder M.

Simple enough to use for the regular and basic tasks.

Saves time. Employees are notified via the app. Communication is much easier.


Wendy M.

Does what it says on the tin!

Generally - take time to set it up - you will reap the rewards, the first couple of payroll took time as we had to double check everything - now we're flying! Saves a lot of time, is accurate, and very very easy to use.


Dominic M.
Industry: Food & Beverages
Company size: 13-50 Employees

Invaluable tool for flexible rotas

Used Daily for 2+ years
Reviewed on 30/03/2019
Review Source: Capterra

RotaCloud have been great to deal with. They have great documentation, and on the rare occasion we have needed support, it has been brilliant; fast and effective.

Pros

With a mix of full time, part time and seasonal staff working across 3 locations, preparing rotas was a nightmare. Rota Cloud makes this so much easier, faster and more accurate. It is incredibly flexible and easy to use and we can prepare in minutes, making sure the rotas are fair to staff, take account of holidays and other working restrictions, and monitor our labour costs as we do so.

Cons

There are some additionas we know are on the product road map we would like to see sooner, especially a daily hours total on the weekly rotas which would help us check we have the coverage we need, and a lock on current and old rotas to prevent accidental changes. However, there is virtually nothing we don't like about it.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Mark S.
Industry: Leisure, Travel & Tourism
Company size: 51-200 Employees

Staff rota's are no longer a hated task

Used Daily for 1+ year
Reviewed on 28/02/2020
Review Source: Capterra

Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being in my office or enjoying a day out. I can create, edit and update a rota anywhere. The hourly tracking is a simple operation using a tablet as a keypad for clocking in and out allowing for verifying projected cost to actual cost.

Pros

The software is simple and easy to use regardless of web app, IOS or Android. You can allocate your team members and keep apprised of the operational cost of a shift, trading day, week or month. The reporting area is detailed and tailored to what you require when you require it.

Cons

I think the only area I would like to see improved would be holiday accrual. If this could show a column of accrued, used and balance for zero hour staff it would help me substantially.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Nathan S.
Industry: Sports
Company size: 2-10 Employees

Overall fantastic software!

Used Daily for 2+ years
Reviewed on 29/05/2020
Review Source: Capterra

Fantastic, as mentioned fantastic value for money and gets the job done! Some fantastic features and also the customer support service is world class.

Pros

My main pro about this software is that it is fairly straight forward to use and has lots of great features including the capacity to clock in and out, put in leave requests and generally build and manage rotes. And it is exceptionally good value for money.

Cons

I don't really have any issues only suggests of what should be added. As the business owner, manager of my company and also an employee elsewhere that uses another software similar to this there are a few features that could massively improve rotacloud. I have listed my suggestions below;
- Messaging capacity - team should be able to message each other, their department, managers etc.
- Leave feature isn't as straight forward as could be. - Team should be able to just put a days request off in and select the actual times they are requesting off whether it be 10am-5pm (college, uni) or all day as currently all leaves go on like booking in a holiday.
- PLEASE ADD A DAILY LABOUR CARD REPORT!!! - this should include two sections am and pm that shows you who is on what shift, what department and any open shifts. - I am desperate for this feature as I currently create on myself so I can easily look in front of me as to who is working when. This report should also show each team members weekly hours, overtime highlighted in red, and a summary of the daily labour costs. - LOOK at Hot Schedules as their daily labour report is fantastic.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Maninder M.

Simple enough to use for the regular and basic tasks.

Used Daily for 6-12 months
Reviewed on 09/12/2017
Review Source: Capterra

Saves time. Employees are notified via the app. Communication is much easier.

Pros

Ease of use for making changes to the rota.
Prompt and helpful attitude to customer support via the online chat.

Cons

Perhaps the 'Availability' feature. Could be more intuitive.
Mobile version of software is slow on many occasions.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Wendy M.
Industry: Restaurants
Company size: 13-50 Employees

Does what it says on the tin!

Used Daily for 1-5 months
Reviewed on 09/04/2020
Review Source: Capterra

Generally - take time to set it up - you will reap the rewards, the first couple of payroll took time as we had to double check everything - now we're flying! Saves a lot of time, is accurate, and very very easy to use.

Pros

I like the control our staff have over their shifts, and hours. I also like that we retain control and have very easy to use functions. Visuals to see daily, weekly etc exactly what your spend is per person, per day etc Excellent reporting, no longer doing things retrospectively when you have a higher wage bill than you can expected!! We are a very busy pub/restaurant staff can swop shifts, even between roles if we allocate this. Very easy to use - worth taking time to set up.

Cons

Sometimes it's not 100% clear how to set things up, most of the time it's really easy, but sometimes it's a little thing you have missed, however use the online chat - never failed to help! Really pleasant and helpful, even when some of our staff struggle with new technology - they have all managed easily.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

User recommendation
9.7/10
Based on 151 user ratings
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RotaCloud Pricing

RotaCloud Pricing

Starting from
GBP 1.00/month
Free Trial
Subscription
Value for money

Pricing starts at £1/employee/month with rota planning included.

£0.90/employee/month for time & attendance add-on

£0.40/employee/month for SMS notifications add-on

For more than 100 employees, contact RotaCloud for a custom quote

Pricing starts at £1/employee/month with rota planning included.

£0.90/employee/month for time & attendance add-on

£0.40/employee/month for SMS notifications add-on

For more than 100 employees, contact RotaCloud for a custom quote

Value for Money
4.9/5
Based on 151 user ratings
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RotaCloud Features

RotaCloud Features

API
Activity Dashboard
Activity Tracking
Applicant Tracking
Automatic Notifications
Customisable Branding
Customizable Reporting
Data Import/Export
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Self Service
Performance Management
Real Time Reporting
Recruitment Management
Reminders
Reporting & Statistics
Self Service Portal
Third Party Integration
Features
4.5/5
Based on 151 user ratings
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Categories

Videos and Tutorials

Videos and Tutorials

Additional information for RotaCloud

Additional information for RotaCloud

Key features of RotaCloud

  • API
  • Absence management
  • Access control
  • Approval process control
  • Attendance management
  • Automatic notifications
  • Clock in / out
  • Communication management
  • Data import/export
  • Data visualization
  • Drag & drop interface
  • Email notifications
  • Employee management
  • Employee portal
  • Employee self service
  • Employee time clock
  • Facility scheduling
  • Filtered views
  • GPS
  • Hourly employee tracking
  • Human resource integration
  • Labor cost reporting
  • Overtime calculation
  • Overtime tracking
  • Payroll integration
  • Payroll management
  • Permission management
  • Reminders
  • Reporting & statistics
  • Resource management
  • Role-based permissions
  • Rota management
  • SMS integration
  • Shift scheduling
  • Sick leave tracking
  • Summary reports
  • Third party integration
  • Time & attendance tracking
  • Time clock integration
  • Time off requests
  • Time tracking
  • Timesheets
  • Vacation tracking

Benefits

  • Build rotas for one or multiple locations or teams using the drag and drop interface. The calendar layout allows users to see gaps in the schedule and avoid conflicts, and shift patterns can be copy and pasted week-on-week when suitable.

  • Benefit from automatic notifications, via SMS, email or push, to employees when new shifts are added or changes are made to shifts, and notifications to managers when employees make requests, ensuring no one misses important information.

  • Facilitate employee self service by providing all employees with their own unique login to a portal where they can make leave requests, view their schedules, report sickness, view their remaining leave entitlements, and more.

  • Track employee hours with mobile clocking in and out, GPS location tracking, attendance alerts, and automatic timesheet creation. Clocking in can be carried out via a pre-configured terminal at the office, web-based time clocks, or by entering a PIN into the mobile app during arrival and departure.

  • Reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Employers are able to see which teams or areas are under or over staffed due to color-coding, and notifications alert managers if they try to schedule an employee at a time when they are unavailable.

  • RotaCloud FAQs

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    Q. What type of pricing plans does RotaCloud offer?

    RotaCloud offers the following pricing plans:

    Starting from: GBP 1.00/month

    Pricing model: Subscription

    Free Trial: Available

    Pricing starts at £1/employee/month with rota planning included. £0.90/employee/month for time & attendance add-on £0.40/employee/month for SMS notifications add-on For more than 100 employees, contact RotaCloud for a custom quote

    Q. What are the main features of RotaCloud?

    RotaCloud offers the following features:

    • API
    • Absence management
    • Access control
    • Approval process control
    • Attendance management
    • Automatic notifications
    • Clock in / out
    • Communication management
    • Data import/export
    • Data visualization
    • Drag & drop interface
    • Email notifications
    • Employee management
    • Employee portal
    • Employee self service
    • Employee time clock
    • Facility scheduling
    • Filtered views
    • GPS
    • Hourly employee tracking
    • Human resource integration
    • Labor cost reporting
    • Overtime calculation
    • Overtime tracking
    • Payroll integration
    • Payroll management
    • Permission management
    • Reminders
    • Reporting & statistics
    • Resource management
    • Role-based permissions
    • Rota management
    • SMS integration
    • Shift scheduling
    • Sick leave tracking
    • Summary reports
    • Third party integration
    • Time & attendance tracking
    • Time clock integration
    • Time off requests
    • Time tracking
    • Timesheets
    • Vacation tracking

    Q. Who are the typical users of RotaCloud?

    RotaCloud has the following typical customers:

    Mid Size Business, Small Business

    Q. What languages does RotaCloud support?

    RotaCloud supports the following languages:

    English

    Q. What type of pricing plans does RotaCloud offer?

    RotaCloud has the following pricing plans:

    Subscription

    Q. Does RotaCloud support mobile devices?

    RotaCloud supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does RotaCloud integrate with?

    RotaCloud integrates with the following applications:

    Breathe, Natural HR, People, People, StoriiCare

    Q. What level of support does RotaCloud offer?

    RotaCloud offers the following support options:

    Phone Support, Online Support, FAQs, Knowledge Base