About OnPay

OnPay’s payroll and HR save business owners over 15 hours a month, and frees them up to focus on the bottom line. "It's an easy, quick, mobile-friendly system that doesn't require a steep learning curve," according to Entrepreneur, and it was also PCMag’s Editors’ Choice.

• Run payroll in minutes
• Automate all the taxes
• Let employees do more themselves
• Simplify your HR processes
• And offer top-notch benefits in any state

It’s just $40 plus $6 per person each month for everything OnPay does — easily the best value among premium payroll providers. The monthly fee includes best-in-class integrations with QuickBooks, Xero, and top time-tracking software, as well as all quarterly and year-end tax filings, and time-saving HR tools. OnPay’s team will even help you get set up by adding prior wages and employee information for you. You can add on integrated benefits, a 401(k) plan, or pay-as-you-go workers' comp.

Pricing starting from:

USD 40.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of OnPay

  • OnPay automates payroll tax filing and payments, with accuracy guaranteed.

  • Self onboarding and a self-service portal enable employees to enter and edit their own personal details, as well as access paystub information.

  • OnPay’s mobile-optimized design allows businesses to access payroll features anywhere, from any device.

  • Businesses can manage benefits and HR in one place with OnPay’s health insurance, 401(k) retirement and workers’ comp options, plus integrations with top back office software.

  • Businesses can streamline HR processes with document storage and leave accruals functionality, plus an HR library complete with employee handbook templates, performance plans and annual reviews.
  • Business size

    S M L

    Deployment

    • Cloud-based
    • On-premises

    Markets

    United States

    Supported Languages

    English, Spanish

    Pricing starting from:

    USD 40.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    OnPay Software - Includes all tax filings
    OnPay Software - Hourly and salaried wages
    OnPay Software - Automated onboarding
    OnPay Software - Easy PTO approvals
    OnPay Software - A full set of HR tools
    View 6 more
    OnPay video
    OnPay Software - Includes all tax filings
    OnPay Software - Hourly and salaried wages
    OnPay Software - Automated onboarding
    OnPay Software - Easy PTO approvals
    OnPay Software - A full set of HR tools

    Features

    Total features of OnPay: 57

    • 401(k) Tracking
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Archiving & Retention
    • Audit Management
    • Benefits Management
    • Check Printing
    • Collaboration Tools
    • Compliance Management
    • Compliance Tracking
    • Configurable Workflow
    • Customizable Reports
    • Customizable Templates
    • Data Visualization
    • Direct Deposit
    • Document Management
    • Document Storage
    • E-Verify/I-9 Forms
    • Electronic Forms
    • Electronic Signature
    • Employee Database
    • Employee Handbook
    • Employee Management
    • Employee Onboarding
    • Employee Portal
    • Employee Profiles
    • Employee Self Service
    • For Accountants
    • HR Management
    • Learning & Development
    • Leave Tracking
    • Multi-State
    • Onboarding
    • Orientation Workflow Management
    • Payroll Management
    • Payroll Outsourcing
    • Payroll Reporting
    • Policy Management
    • Process/Workflow Automation
    • Real Time Reporting
    • Reminders
    • Reporting/Analytics
    • Role-Based Permissions
    • Self Service Portal
    • Sick Leave Tracking
    • Task Management
    • Tax Compliance
    • Template Management
    • Third Party Integrations
    • Time Off Management
    • Time Off Requests
    • Training Management
    • Vacation/Leave Tracking
    • W-2 Preparation
    • Wage Garnishment
    • Workflow Management

    Alternatives

    Gusto

    4.7
    #1 Alternative to OnPay
    Gusto is the all-in-one HR platform for growing businesses. No matter the size or stage of your company, Gusto puts the...

    Paychex Flex

    4.1
    #2 Alternative to OnPay
    Paychex Flex is a cloud-based payroll management platform which helps users manage payroll processing with automatic...

    QuickBooks Payroll

    4.5
    #3 Alternative to OnPay
    QuickBooks Payroll is a cloud-based payroll solution for small businesses which offers automatic payroll tax calculation...

    Quickbooks Online

    4.3
    #4 Alternative to OnPay
    QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial...

    Reviews

    Overall rating

    4.8 /5
    (397)
    Value for Money
    4.9/5
    Features
    4.7/5
    Ease of Use
    4.8/5
    Customer Support
    4.8/5

    Already have OnPay?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 397
    Lisa
    Overall rating
    • Industry: Financial Services
    • Company size: 11-50 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great Payroll System

    Reviewed on 31/03/2020

    Great tool that is affordable and easy to use!

    Great tool that is affordable and easy to use!

    Pros

    What I like most about OnPay is how easy it is to use the tool. I do not have a payroll background and I was able to figure out how to process payroll with getting frustrated. It's very intuitive and easy to use. I also like that chat functionality. They respond instantly and are incredibly knowledgeable/helpful.

    Cons

    I wish we could integrate it with our HRIS platform so I wouldn't have to switch between 2 different systems to process payroll (401k contributions and approve non-exempt time cards, etc.)

    Alternatives Considered

    Gusto

    Reasons for Choosing OnPay

    Paychex is a cumbersome tool that was out-dated and not intuitive. The customer service was also not very helpful and non-responsive.

    Switched From

    Paychex Flex

    Reasons for Switching to OnPay

    CFO liked OnPay's cost and functionality better than Gusto.
    Myron
    Overall rating
    • Industry: Religious Institutions
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The best payroll service available!

    Reviewed on 23/06/2022

    We've had state tax issues that OnPay has navigated us through, and every issue we've had, they've...

    We've had state tax issues that OnPay has navigated us through, and every issue we've had, they've quickly replied and resolved the matter.

    Pros

    OnPay is easy to use, and our employees love how easy they can manage their profiles.

    Cons

    The only thing we wish that OnPay did was automatically deduct payroll. Other than that, it's an excellent product, with outstanding customer service.

    Alternatives Considered

    PayPal and Paycom

    Reasons for Choosing OnPay

    The lack of customer service, and the extremely high costs.

    Switched From

    Paychex Flex

    Reasons for Switching to OnPay

    OnPay offered us the most comprehensive package, and they've proven themselves time and again with customer service.
    Adrienne
    Overall rating
    • Industry: Performing Arts
    • Company size: 201-500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Direct deposit disaster

    Reviewed on 05/07/2022

    Terrible experience with the platform and the customer service. [SENSITIVE CONTENT]
    [SENSITIVE...

    Terrible experience with the platform and the customer service. [SENSITIVE CONTENT]
    [SENSITIVE CONTENT] and [SENSITIVE CONTENT] are not helpful.

    Pros

    Nothing about this platform is intelligent.

    Cons

    The help chat is useless, the notifications are confusing, the customer service is awful. An employee logged into their app and it had another employees name.

    Jennifer
    Overall rating
    • Industry: Accounting
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Beats all the other platforms for Accountants

    Reviewed on 06/06/2022

    Overall it has been amazing compared to where we have come from. Patriot, Accountants World,...

    Overall it has been amazing compared to where we have come from. Patriot, Accountants World, Intuit are nightmares. Even Gusto doesn’t care about their partners like this company. Thank you OnPay. We will be sticking with you as we grow.

    Pros

    They actually care about doing what they say they will do and professionalism. This is a strong contender for Accounting professionals. In fact, the best experience we have had. There are many out there that will make you pull your hair out. This company has incredible support staff and they really care about their partnerships.

    Cons

    Wish they would integrate co-branding more into their service for their partners.

    Wish they would integrate with more time keeping platforms.

    Alternatives Considered

    Gusto

    Reasons for Choosing OnPay

    Because we needed a platform that wasn’t a nightmare and one that actually followed through on a great product and service.

    Reasons for Switching to OnPay

    Professionalism was top notch and they care about improving their product and they care about their partners!
    Pamela
    Overall rating
    • Industry: Entertainment
    • Company size: 11-50 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great payroll company

    Reviewed on 17/07/2022

    Everything has been great with Onpay. Service is wonderful and quick communication back for...

    Everything has been great with Onpay. Service is wonderful and quick communication back for questions

    Pros

    I love how easy it is to onboard new employees and move around the site

    Cons

    Learning the integration and mapping of quick books and Onpay.

    Showing 5 reviews of 397 Read all reviews

    OnPay FAQs

    Below are some frequently asked questions for OnPay.

    OnPay offers the following pricing plans:

    • Starting from: USD 40.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    First month free, base fee of $40 + $6 per employee per month

    OnPay has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500

    OnPay supports the following languages:

    English, Spanish

    OnPay supports the following devices:

    OnPay integrates with the following applications:

    Autofy, Deputy, Humanity, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, When I Work, Xero

    OnPay offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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