About OnPay

OnPay’s payroll and HR save business owners over 15 hours a month, and frees them up to focus on the bottom line. "It's an easy, quick, mobile-friendly system that doesn't require a steep learning curve," according to Entrepreneur, and it was also PCMag’s Editors’ Choice.

• Run payroll in minutes
• Automate all the taxes
• Let employees do more themselves
• Simplify your HR processes
• And offer top-notch benefits in any state

It’s just $36 plus $4 per person each month for everything OnPay does — easily the best value among premium payroll providers. The monthly fee includes best-in-class integrations with QuickBooks, Xero, and top time-tracking software, as well as all quarterly and year-end tax filings, and time-saving HR tools. OnPay’s team will even help you get set up by adding prior wages and employee information for you. You can add on integrated benefits, a 401(k) plan, or pay-as-you-go workers' comp.

Pricing starting from:

USD 36.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of OnPay

  • OnPay automates payroll tax filing and payments, with accuracy guaranteed.

  • Self onboarding and a self-service portal enable employees to enter and edit their own personal details, as well as access paystub information.

  • OnPay’s mobile-optimized design allows businesses to access payroll features anywhere, from any device.

  • Businesses can manage benefits and HR in one place with OnPay’s health insurance, 401(k) retirement and workers’ comp options, plus integrations with top back office software.

  • Businesses can streamline HR processes with document storage and leave accruals functionality, plus an HR library complete with employee handbook templates, performance plans and annual reviews.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English, Spanish

    Pricing starting from:

    USD 36.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    OnPay Software - Includes all tax filings
    OnPay Software - Hourly and salaried wages
    OnPay Software - Automated onboarding
    OnPay Software - Easy PTO approvals
    OnPay Software - A full set of HR tools
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    OnPay video
    OnPay Software - Includes all tax filings OnPay Software - Hourly and salaried wages OnPay Software - Automated onboarding OnPay Software - Easy PTO approvals OnPay Software - A full set of HR tools

    Features

    Total features of OnPay: 55

    • 401(k) Tracking
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Archiving & Retention
    • Benefits Management
    • Check Printing
    • Collaboration Tools
    • Compliance Management
    • Compliance Tracking
    • Configurable Workflow
    • Customizable Reports
    • Customizable Templates
    • Data Visualization
    • Direct Deposit
    • Document Management
    • Document Storage
    • E-Verify/I-9 Forms
    • Electronic Forms
    • Electronic Signature
    • Employee Database
    • Employee Handbook
    • Employee Management
    • Employee Onboarding
    • Employee Portal
    • Employee Profiles
    • Employee Self Service
    • HR Management
    • Learning & Development
    • Leave Tracking
    • Multi-State
    • Onboarding
    • Orientation Workflow Management
    • Payroll Management
    • Payroll Outsourcing
    • Payroll Reporting
    • Policy Management
    • Process/Workflow Automation
    • Real Time Reporting
    • Reminders
    • Reporting/Analytics
    • Role-Based Permissions
    • Self Service Portal
    • Sick Leave Tracking
    • Task Management
    • Tax Compliance
    • Template Management
    • Third Party Integrations
    • Time Off Management
    • Time Off Requests
    • Training Management
    • Vacation/Leave Tracking
    • W-2 Preparation
    • Wage Garnishment
    • Workflow Management

    Alternatives

    Gusto

    4.7
    #1 Alternative to OnPay
    Gusto smoothly integrates HR, payroll, health benefits, employee onboarding, workers' compensation insurance and...

    Paychex Flex

    4.1
    #2 Alternative to OnPay
    Paychex Flex is a cloud-based payroll management platform which helps users manage payroll processing with automatic...

    QuickBooks Payroll

    4.5
    #3 Alternative to OnPay
    QuickBooks Payroll is a cloud-based payroll solution for small businesses which offers automatic payroll tax calculation...

    Quickbooks Online

    4.3
    #4 Alternative to OnPay
    QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial...

    Reviews

    Overall rating

    4.8 /5
    (360)
    Value for Money
    4.9/5
    Features
    4.7/5
    Ease of Use
    4.8/5
    Customer Support
    4.8/5

    Already have OnPay?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 360
    Lisa C. Lisa C.
    Overall rating
    • Industry: Financial Services
    • Company size: 11-50 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great Payroll System

    Reviewed on 31/03/2020

    Great tool that is affordable and easy to use!

    Great tool that is affordable and easy to use!

    Pros

    What I like most about OnPay is how easy it is to use the tool. I do not have a payroll background and I was able to figure out how to process payroll with getting frustrated. It's very intuitive and easy to use. I also like that chat functionality. They respond instantly and are incredibly knowledgeable/helpful.

    Cons

    I wish we could integrate it with our HRIS platform so I wouldn't have to switch between 2 different systems to process payroll (401k contributions and approve non-exempt time cards, etc.)

    Alternatives Considered

    Gusto

    Reasons for Choosing OnPay

    Paychex is a cumbersome tool that was out-dated and not intuitive. The customer service was also not very helpful and non-responsive.

    Switched From

    Paychex Flex

    Reasons for Switching to OnPay

    CFO liked OnPay's cost and functionality better than Gusto.
    David P. David P.
    Overall rating
    • Industry: Accounting
    • Company size: 2-10 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Our go-to payroll software!

    Reviewed on 09/11/2021

    Pros

    The best part about Onpay for us, is not only the ease of use, but the ability to set up Onpay so it maps to Quickbooks Online, so we don't have to make any adjustments later. Also, we are super thankful for Onpay's support as they are always super friendly and make sure any payroll challenges we have are resolved.

    Also, we really like the liabilities always balance. We struggled with other software, mainly quickbooks, where there are always odd amounts of payroll liabilities hanging in the account all the time.

    Cons

    We have an accountant dashboard, and we can't see our invoices directly, we have them sent to us each month. Billing isn't wonky or anything, we just don't have open access to the billing from our side. If it was the client's billing account, their billing activity shows up for them.

    Reasons for Choosing OnPay

    Mainly because of the flexibility to map items into QBO, and to get the type of reporting we needed. Onpay allows us to handle both smaller clients with a few employees and larger clients with many employees. And, has minimal upkeep... run payroll, it syncs, and we're good.

    Reasons for Switching to OnPay

    Because Onpay did what we needed it to regarding mapping accounts, classes, locations, etc in a variety of ways. And has great support.
    Lowell H. Lowell H.
    Overall rating
    • Industry: Consumer Services
    • Company size: 2-10 Employees
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Product is "meh", Customer Support is subpar.

    Reviewed on 27/01/2021

    On-boarding was great while in the actual software. A day later I received a support e-mail...

    On-boarding was great while in the actual software. A day later I received a support e-mail welcoming me to OnPay and asked me a few questions to understand how I was going to use the product and help me get up and running faster. Nowhere in that e-mail did it state a response was required and if I didn't respond I would forfeit the capability of direct deposit. I have since attempted to get that capability via support ticket no less than 5 times to never get a response from OnPay.

    The software usability is ok. I don't find it as user friendly as it could be. Simple things like a getting a payroll summary after the fact seem impossible. I can get check reprints but once I exit out of the payroll run I cannot seem to get that PDF of the payroll summary. I spent an hour one evening looking to no avail.

    The dashboard is "meh". Customization is almost non-existent. There is stuff there I'd like to remove but can't and stuff I want there that isn't available.

    For on-boarding a new employee... you can create a task to have the employee complete the I9 online and have a supervisor review it. However, I still have been unable to find that I9 to review it. If the employee loses or deletes their invite, you have to delete the invite and recreate it.. you can't simply resend the invite. Sometime I suffer from OCD and if the employee misspells a street name or is inconsistent in capitalization you can't correct it or you delete all the W4 data the employee typed in.

    Pros

    I was able to get up in running and execute an actual payroll in less than an hour. No two to three week, multi-step jump hooping process like competitors (Wagepoint, for example.)

    Cons

    The customer support is awful. I send e-mail after e-mail to their customer support addresses and never get a response. When I finally get a hold of someone they say they have no record of getting my e-mails. Yet when I respond to their e-mails they get them just fine. The last time they opened a ticket on their side I asked them to look into why I could not open tickets via e-mail. Absolutely no response.

    At the end of December they sent an e-mail asking me how likely I was to recommend OnPay. On a scale of 0 to 10, I gave them 0. The prompted to me as to why. My response was that they never respond to my support requests. At the end of the form they stated someone would investigate and get in touch with me shortly. A few moments later I received a blank/empty support ticket. I thought "finally, we'll get this fixed." A week passed.. the two... So I responded to the blank support ticket asking for an update. Nothing.

    Alternatives Considered

    Wagepoint and Gusto

    Reasons for Switching to OnPay

    Mostly cost. I didn't trial Gusto because of the cost. Wagepoint's on-boarding process was beyond ridiculous. After three weeks of jumping through hoop after hoop and tried OnPay and was up and running in an hour. Cost was also a factor after I did the math based on bi-weekly payroll.

    Response from OnPay

    Hi Lowell. We're sorry you haven't gotten the support you need from us. Someone from our team will be reaching out shortly to make sure all your questions are answered. If you need help sooner, we're always here during business hours: 877-328-6505.

    Gayle C. Gayle C.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    OnPay

    Reviewed on 23/11/2021

    They have been great at helping me with IRS issues.

    They have been great at helping me with IRS issues.

    Pros

    Reports section is a great resource. I like being able to get a year to date tally on hours, income, retirement contributions, etc.

    Cons

    The new employee set up is a bit tedious.

    Alternatives Considered

    QuickBooks Online Advanced

    Reasons for Choosing OnPay

    SurePapyroll was expensive and not easy to use.

    Switched From

    SurePayroll

    Reasons for Switching to OnPay

    Great product, great pricing
    Lucretia G. Lucretia G.
    Overall rating
    • Industry: Building Materials
    • Company size: 2-10 Employees
    • Used Weekly for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    OnPay makes payroll easy

    Reviewed on 21/07/2021

    Overall, I'm satisfied with OnPay. I'm still fairly new to the program, so I'm still discovering...

    Overall, I'm satisfied with OnPay. I'm still fairly new to the program, so I'm still discovering features and benefits. I'm sure with time, it will become even easier to use.

    Pros

    OnPay makes is fast and easy to run every payroll. A few clicks and you're done. OnPay took care of all the on-boarding and saved me lots of time.

    Cons

    The Tax Liability Report doesn't have a total amount for each payroll, so I have to use the Payroll Summary Report to get the tax total, which isn't a big deal anyway. I'd also like to see a screen that indicates what liabilities have been paid and with a confirmation number.

    Alternatives Considered

    Paychex Flex and Gusto

    Reasons for Choosing OnPay

    We switched because payroll was the only module we were using in QB and it's too expensive to use for just payroll. We weren't able to utilize QB for any other applications.

    Reasons for Switching to OnPay

    Price and features were better with OnPay
    Showing 5 reviews of 360 Read all reviews

    OnPay FAQs

    Below are some frequently asked questions for OnPay.

    OnPay offers the following pricing plans:

    • Starting from: USD 36.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    First month free, then $36 + $4 per employee each month.

    OnPay has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500

    OnPay supports the following languages:

    English, Spanish

    OnPay supports the following devices:

    OnPay integrates with the following applications:

    Autofy, Deputy, Humanity, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, When I Work, Xero

    OnPay offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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