Airtable

Airtable

Cloud-based organization & collaboration tool

4.7/5 (932 reviews)

Airtable Overview

What is Airtable?

Airtable is a smart organization and collaboration tool that offers any sized team a single and centralized platform from which to manage projects, customers and ideas. As a flexible, mobile friendly system with native smartphone and desktop apps, Airtable enables users to organize anything, with anyone, from anywhere.

Designed to be as fast and flexible as a spreadsheet but with the added power of a database, Airtable aims to provide users with a powerful yet user-friendly organization and collaboration solution. Further to straightforward spreadsheet capabilities, Airtable incorporates rich text fields, customizable forms and displays as well as intelligent content links and integrations. Airtable supports integration with multiple apps such as Dropbox, Slack and GitHub, allowing users to manage the movement of content between apps simply and safely.

With rich field types including checkboxes, dropdowns, long notes, barcodes, drag and drop file attachments and document previews, Airtable enables users to organize all content easily and conveniently. Users can also configure how content is displayed and how records are arranged with grid, gallery and calendar view options alongside powerful filtering, sorting and grouping capabilities. Moreover, users can link related content between tables in order to avoid duplicate data entry as well as tag, message and share content with collaborators directly. To further enhance team collaboration, Airtable saves and syncs any changes securely and automatically across all devices.

Airtable Overview

Pricing

Starting from
USD 12.00/month

Pricing options

Free Trial
Free
Subscription
Value for money

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.


Airtable Features

Devices
Business size
S M L
Markets
Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America
Supported Languages
English

Screenshots

Airtable screenshot: Utilize powerful filtering, sorting and grouping options
Airtable screenshot: Utilize powerful filtering, sorting and grouping options Airtable screenshot: Organize information with unique field types Airtable screenshot: View information and schedule tasks through calendar display Airtable screenshot: Sort and prioritize tasks Airtable screenshot: Display content in gallery view Airtable screenshot: Generate online forms Airtable screenshot: Tag and message collaborators directly

Airtable Reviews

Airtable Reviews

Overall rating
4.7
/
5 932 reviews
Excellent
680

Very good
219

Average
27

Poor
5

Terrible
1

Value for Money
4.6
Features
4.5
Ease of Use
4.5
Customer Support
4.6
96% recommended this app
Patricia S.

Game changer

Our team uses Airtable as a centralized location to track our project progress. We've even hacked it as a CRM on occasion, and used it for event planning, reporting--anything that requires you to organize lots of information in a standardized way. The resistance to using yet another platform was strong at first, but once we got into it, everyone has become an Airtable advocate.


Theresa E.

Our Team Went From Zero Organization to Project Pipeline Wizards

By using Airtable we are able to communicate with our clients better using the "Calendar" base. We are able to show our clients what we are doing for them the entire month. Being transparent with them and having this very cool interactive Calendar that shows our reports and ad creative really puts us at a whole new level in their eyes.


Damian Y.

Power of a database, ease-of-use as a spreadsheet

I have used it to track everything from people and their files (just attach it to their record!) to projects and attendance. It is easy and when I share it with others, I do not have to explain it to them, almost all of instinctively figure it out - it is that simple! So far I have got two whole organization to switch to AirTable from other famous products.


Verified Reviewer

Airtable is one to watch in the future

Airtable has very specific uses that would be hard to replicate anywhere else with another piece of software. It has many flaws and drawbacks, but once you accept them (and find ways to circumvent them) it can be quite a handy and interesting piece of software.


Steve M.

Only limited by your time and creativity

We have about 10 different business processes that we track in Airtable. It's amazing how flexible it is, and the overall experience has been extremely smooth. It's especially easy to get new users up to speed quickly because of how intuitive the Airtable is, which is an especially difficult feat given how extensively you can customize everything. They have a great online help and video training as well.


Patricia S.
Industry: Nonprofit Organization Management
Company size: 51-200 Employees

Game changer

Used Daily for 1+ year
Reviewed on 29/04/2019
Review Source: Capterra

Our team uses Airtable as a centralized location to track our project progress. We've even hacked it as a CRM on occasion, and used it for event planning, reporting--anything that requires you to organize lots of information in a standardized way. The resistance to using yet another platform was strong at first, but once we got into it, everyone has become an Airtable advocate.

Pros

When a co-worker recommended Airtable, I was predictably skeptical. Who needs yet another spreadsheet software I said, with an internal (ok, maybe external) eye roll. But this is no mere spreadsheet platform. It is the only one you will ever need. Ever. Again. The functionality that make it worth it to switch from Excel or Google Sheets might seem insignificant when you look at them on a features list. Colored labels, grouping, filtering, view options, etc. But you have no idea what a big difference they make! Airtable makes it possible to put in all the data you have, but the key to its success is it lets you filter it down to only the essential information you need to see to make the decisions in front of you. It's the database that actually helps with decision-making. And the more I use it, the more uses I find for it!

Cons

There are very few cons to Airtable. It's simple to use, and the potential is limitless. Once you start putting bases together, you just don't want to stop! One thing that is slightly non-intuitive is the relationship (or lack thereof) between different "tabs" of data. Read up on those before you go that route. You can also start getting out of hand pretty quickly with creating lots of different views, but nothing a little intentionality can't address. We trained our entire team on using Airtable for project management, and it's been the best decision we ever made.

Rating breakdown

Ease of Use

Likelihood to recommend: 10.0/10

Theresa E.
Industry: Marketing & Advertising
Company size: 2-10 Employees

Our Team Went From Zero Organization to Project Pipeline Wizards

Used Daily for 2+ years
Reviewed on 16/01/2020
Review Source: Capterra

By using Airtable we are able to communicate with our clients better using the "Calendar" base. We are able to show our clients what we are doing for them the entire month. Being transparent with them and having this very cool interactive Calendar that shows our reports and ad creative really puts us at a whole new level in their eyes.

Pros

This software is super easy to use and has so many different options for "viewing" which allows something for everybody. There are so many different connections as well and the Block features allow our team to be very efficient with our client projects.

Cons

There is no way to reach out to somebody on customer support. I wish there was a chat option for customer support. There really isn't any training that comes alot with it. There are some videos but if there was a way to setup a webinar with an account manager there to help us learn more ways we could be using it, that would be ideal.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Damian Y.
Industry: Religious Institutions
Company size: 2-10 Employees

Power of a database, ease-of-use as a spreadsheet

Used Weekly for 1+ year
Reviewed on 16/01/2020
Review Source: Capterra

I have used it to track everything from people and their files (just attach it to their record!) to projects and attendance. It is easy and when I share it with others, I do not have to explain it to them, almost all of instinctively figure it out - it is that simple! So far I have got two whole organization to switch to AirTable from other famous products.

Pros

1. I Like the point and click linking of info on one tab to info on the same or another tab
2. The controlled vocabulary function (selection of values)
3. one to one and one to many relationships handled seamlessly (multiple / single select)
4. Formulas are easy to use
5. Rolls up summarise linked data in the linked records
6. Count give a count of the # of linked records
7. Look up function carries information from the link records
8. You can embed whole files as an attachment direction linked to the record

Cons

1. We have to pay $20/user/month to use the blocks. While it saves a lot of time, we only use a few blocks
2. Great for small teams but gets expensive for larger teams as cost is per user.

Rating breakdown

Ease of Use

Likelihood to recommend: 10.0/10

Verified Reviewer
Industry: Computer Games

Airtable is one to watch in the future

Used Weekly for 6-12 months
Reviewed on 17/07/2018
Review Source: Capterra

Airtable has very specific uses that would be hard to replicate anywhere else with another piece of software. It has many flaws and drawbacks, but once you accept them (and find ways to circumvent them) it can be quite a handy and interesting piece of software.

Pros

When I first started to use Airtable, I came away deeply frustrated with it's usability. It's sometimes slow, straightly obtuse to use and has many "pending features" that would be extremely helpful for some of the simplest of tasks.

However, there came a time when I had to organise a league table for a tournament over the internet, and all of sudden, Airtable clicked.

What Airtable is good at is creating a database of entries for a specific use, so for example, making an internet registration form where a user can enter data and "register" their interest in a particular thing is so quick and easy to do.

I created an application form which auto stored the data into a highly organised table that I could then use however I wanted (I created a league table from the registered users with ease and shared the results of the league as the scoring progressed) - all via the internet, I don't know of a way that I could have achieved this without AirTable, Google Docs would have been a possible solution, but Airtable allows you to add attachments easily (so images, etc) as well as allowing you to manipulate (And hide) data in any way you can think of using Rollups and Lookups - two of it's most powerful features.

Once you get used to it, Airtable becomes useful, and I can see myself using it again and again when I want to organise a very specific and distributed task on the internet.

Cons

Don't think this is Excel in a different disguise, it's not, it's not as adaptable and not as powerful as Excel. You couldn't use it to track a project or manage a holiday system or anything like that, but creating a full customer list for a newsletter? Yep, easy, that's the kind of thing it DOES do really well.

It could use a few more features on the free tier of the software (the paid tier unlocks "blocks" - which is a strange name for plugins, which allow you to view the data in different visual ways but ultimately it's not as well integrated as it should be and therefore has a limited use)

Another thing is that Airtables mobile interface is woeful compared to it's desktop version, and for some reason you can't access the desktop website via mobile. I have no idea what compelled them to make this decision but it's something they need to address in the future. The mobile layout is next to useless.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Steve M.
Industry: Nonprofit Organization Management
Company size: 501-1,000 Employees

Only limited by your time and creativity

Used Weekly for 2+ years
Reviewed on 30/12/2019
Review Source: Capterra

We have about 10 different business processes that we track in Airtable. It's amazing how flexible it is, and the overall experience has been extremely smooth. It's especially easy to get new users up to speed quickly because of how intuitive the Airtable is, which is an especially difficult feat given how extensively you can customize everything. They have a great online help and video training as well.

Pros

Airtable brings actual structure to our working environment. We use for a team of 15 to track tasks, projects, and even for lightweight documentation of work done or where stuff is. I really like the flexibility and the ability to create just about anything with it and still make the finished product look nice. The UI is what people first comment on when I invite them to our shared set of bases--either "it looks great" or "this is easy" or something like that. I especially love the integration with Zapier so that if you need to go outside an Airtable base, you probably won't have to do manual entry--it can sync with your other app.

Cons

With the free version, you will hit the record limit will pretty easily. I wish they had a lower-priced plan that was above the free version, but below their much more expensive tiers.
A second huge miss is that there was really no way to do rich text. That severely limits the usefulness for using Airtable as any kind of repository for content or anything like that. Basically you convert everything to HTML markup and store it as plain text in Airtable, but like I said they have promised to fix this . . .

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

User recommendation
8.9/10
Based on 932 user ratings
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Airtable Pricing

Airtable Pricing

Starting from
USD 12.00/month
Free Trial
Free
Subscription
Value for money

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.

Value for Money
4.6/5
Based on 932 user ratings
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Airtable Features

Airtable Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Planning
Task Tracking
Third Party Integration
Timesheets
Features
4.5/5
Based on 932 user ratings
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Categories

Additional information for Airtable

Additional information for Airtable

Key features of Airtable

  • @mentions
  • Access control
  • Action management
  • Active Directory integration
  • Advertising management
  • Agile development
  • Applicant tracking
  • Application integration
  • Attendance management
  • Audit trail
  • Automatic backup
  • Automatic notifications
  • Availability management
  • B2B integration
  • Barcode scanning
  • Budgeting
  • Bug tracking
  • Built-in database
  • Bulk send
  • Business analysis
  • Calendar management
  • Campaign management
  • Campaign planning
  • Campaign scheduling
  • Cataloging
  • Categorization
  • Charting
  • Chat
  • Client management
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Commenting
  • Communication management
  • Communications calendar
  • Compensation management
  • Content filtering
  • Creation
  • Custom charts
  • Custom development
  • Custom forms
  • Custom online databases
  • Customizable fields
  • Data filtering
  • Data import/export
  • Data storage management
  • Data synchronization
  • Database Access
  • Document storage
  • Drag & drop interface
  • Email integration
  • Event management
  • File management
  • Forms management
  • Full text search
  • Inbox management
  • Inventory management
  • Link related content
  • Message board
  • Multi-department / project
  • Multiple projects
  • Permission management
  • Product catalog
  • Progress reports
  • Progress tracking
  • Project budgeting
  • Project development
  • Project estimating
  • Project management
  • Project notes
  • Project planning
  • Project templates
  • Project time tracking
  • Project tracking
  • Project workflow
  • Projections
  • Real-time data
  • Reporting & statistics
  • SMS integration
  • Search functionality
  • Single sign on
  • Social media integration
  • Status tracking
  • Tags & keywords
  • Task management
  • Task planning
  • Task scheduling
  • Task tracking
  • Template management
  • Third party integration
  • Time / task reporting
  • To-do list
  • Video management
  • Workflow management

Benefits

  • Airtable offers numerous organizational templates, equipping users with a quick and easy solution for tracking any event or managing any project.

  • Users have access to rich field types such as checkboxes, attachments and long texts notes, ensuring thorough content organization.

  • Airtable includes grid, calendar and gallery views as well as intelligent filtering, sorting and grouping, affording users the freedom to arrange content how they want.

  • Users can link records between tables, aiming to help users avoid duplicate data entry.

  • Airtable supports integration with multiple popular project management, file management and communication apps, enabling users to communicate and collaborate effectively and efficiently.

  • Airtable FAQs

    Airtable FAQs

    Below are some frequently asked questions for Airtable.

    Q. What type of pricing plans does Airtable offer?

    Airtable offers the following pricing plans:

    Starting from: USD 12.00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    Airtable offers 4 pricing plans. Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history Enterprise: To receive an accurate quote, contact Airtable directly. Airtable also provides special plans for nonprofit and education organizations.

    Q. What are the main features of Airtable?

    Airtable offers the following features:

    • @mentions
    • Access control
    • Action management
    • Active Directory integration
    • Advertising management
    • Agile development
    • Applicant tracking
    • Application integration
    • Attendance management
    • Audit trail
    • Automatic backup
    • Automatic notifications
    • Availability management
    • B2B integration
    • Barcode scanning
    • Budgeting
    • Bug tracking
    • Built-in database
    • Bulk send
    • Business analysis
    • Calendar management
    • Campaign management
    • Campaign planning
    • Campaign scheduling
    • Cataloging
    • Categorization
    • Charting
    • Chat
    • Client management
    • Collaboration tools
    • Collaborative review
    • Collaborative workspace
    • Commenting
    • Communication management
    • Communications calendar
    • Compensation management
    • Content filtering
    • Creation
    • Custom charts
    • Custom development
    • Custom forms
    • Custom online databases
    • Customizable fields
    • Data filtering
    • Data import/export
    • Data storage management
    • Data synchronization
    • Database Access
    • Document storage
    • Drag & drop interface
    • Email integration
    • Event management
    • File management
    • Forms management
    • Full text search
    • Inbox management
    • Inventory management
    • Link related content
    • Message board
    • Multi-department / project
    • Multiple projects
    • Permission management
    • Product catalog
    • Progress reports
    • Progress tracking
    • Project budgeting
    • Project development
    • Project estimating
    • Project management
    • Project notes
    • Project planning
    • Project templates
    • Project time tracking
    • Project tracking
    • Project workflow
    • Projections
    • Real-time data
    • Reporting & statistics
    • SMS integration
    • Search functionality
    • Single sign on
    • Social media integration
    • Status tracking
    • Tags & keywords
    • Task management
    • Task planning
    • Task scheduling
    • Task tracking
    • Template management
    • Third party integration
    • Time / task reporting
    • To-do list
    • Video management
    • Workflow management

    Q. Who are the typical users of Airtable?

    Airtable has the following typical customers:

    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does Airtable support?

    Airtable supports the following languages:

    English

    Q. What type of pricing plans does Airtable offer?

    Airtable has the following pricing plans:

    Free, Subscription

    Q. Does Airtable support mobile devices?

    Airtable supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Airtable integrate with?

    Airtable integrates with the following applications:

    Accelo, ActiveCampaign, Dropbox, Gmail, LinkedIn, Skedda, Slack, Tray.io, VisitorTrack, Workato

    Q. What level of support does Airtable offer?

    Airtable offers the following support options:

    Forum, Knowledge Base, Online Support, Video Tutorials