Airtable

Airtable

Cloud-based organization & collaboration tool

4.7/5 (796 reviews)

Airtable Overview

Airtable is a smart organization and collaboration tool that offers any sized team a single and centralized platform from which to manage projects, customers and ideas. As a flexible, mobile friendly system with native smartphone and desktop apps, Airtable enables users to organize anything, with anyone, from anywhere.

Designed to be as fast and flexible as a spreadsheet but with the added power of a database, Airtable aims to provide users with a powerful yet user-friendly organization and collaboration solution. Further to straightforward spreadsheet capabilities, Airtable incorporates rich text fields, customizable forms and displays as well as intelligent content links and integrations. Airtable supports integration with multiple apps such as Dropbox, Slack and GitHub, allowing users to manage the movement of content between apps simply and safely.

With rich field types including checkboxes, dropdowns, long notes, barcodes, drag and drop file attachments and document previews, Airtable enables users to organize all content easily and conveniently. Users can also configure how content is displayed and how records are arranged with grid, gallery and calendar view options alongside powerful filtering, sorting and grouping capabilities. Moreover, users can link related content between tables in order to avoid duplicate data entry as well as tag, message and share content with collaborators directly. To further enhance team collaboration, Airtable saves and syncs any changes securely and automatically across all devices.

Pricing

Starting from
USD 12.00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

English

Airtable Reviews

Overall rating
4.7/5
96% positive reviews
597
Excellent
170
Very good
23
Average
5
Poor
1
Terrible
Jonathan H.

AirTable is an Advanced Form of Excel

Used Daily for 1-5 months
Reviewed on 15/08/2019
Review Source: Capterra

My work team uses airtable as opposed to Excel or Google Sheets to keep shared records, and this has been very helpful to us especially in keeping lots of complex information in one place that we can easily sort through. Because it has more features than a traditional excel sheet, like attaching documents or pictures, it is an easier way to keep track of documents than a traditional Cloud Storage system like Dropbox or Google Drive. It also gives us lots of special "blocks" that we can use (but are still exploring) so we can continue to improve our workflow and data spread.

Pros

I love that this works as an Excel document, but you can also do so much more with it - attach documents, check boxes, drop down options, and so many more things. It has great integrations with other platforms, and is easy to set up for various different functions that Excel could never offer. I also love the extra blocks you can use that give you more options for functions, such as creating pivot tables, sending texts, keeping an organizational chart, and even setting a countdown! It makes me want to explore more ways I can use this to help make our workflow better within my work team.

Cons

It does take a little getting used to at first if you are used to excel. It's not quite a replacement for Excel if you are trying to make a traditional sheet with borders, and it also isn't as easy to highlight select cells and copy/paste them in other places like in an Excel sheet. It also doesn't really support traditional Microsoft formatting which is kind of annoying when you try to copy information in. But seeing as how this is a better system for containing information, its pros outweigh the cons and you can easily use Excel and Airtable at the same time to support your various needs.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

8.0/10
Emma M.

A daily godsend

Used Daily for 1+ year
Reviewed on 08/08/2019
Review Source: Capterra

So far it's a golden resource for us. I use it every day for member tracking, marketing planning, storing up a cache of future content, assigning team members as leads for stories/members/etc. I really, REALLY hope this program sticks around because it's dead useful for us in so many arenas.

Pros

I love the customization options. I also really appreciate the aesthetics, how easy it is to hide/unhide/move fields, the filter abilities, the blocks for bulk editing, the linking between records, and so so much more.

Cons

There are still some pieces missing that would be super useful for us (the ability to read a cell's contents and apply if-then results and not just count the contents, for instance). And it can get expensive quickly if you have a big team.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

8.0/10
Delia S.

Why I use Airtable to store my data

Used Daily for 2+ years
Reviewed on 26/07/2019
Review Source: Capterra

I run a site called Wikihospitals, and display international health technology services. This data all needs to be linked together, so I can see information like country of origin, founder's details, technology used and medical specialty covered.

Airtable was a great discovery for me. I can shared my data easily, embedded it into my website and am now transforming it into a fully fledged directory site.

Pros

Before Airtable, pre formatted databases were costly platforms to subscribe to, and extremely difficult to create from scratch (for the non coder).

Airtable is just dead easy to use. It looks like a spreadsheet but behaves like a database. You can import or export data as a CSV file. You can share a link or embed a view into you website using iframe code.

It is also lightning fast. You can link any number of different 'sheets' together. You can selecting different types of 'fields' ie numerical, date, multiple select, calculations, upload document etc.

You can also display your data in a range of 'views' from maps to calendars to gallery views of pie and bar charts.

Cons

When using the embed code option, it doesn't show that well on a mobile device. Apart from that, it's really the perfect software for people with a large amount of data and no code skills.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Patricia S.

Game changer

Used Daily for 1+ year
Reviewed on 29/04/2019
Review Source: Capterra

Our team uses Airtable as a centralized location to track our project progress. We've even hacked it as a CRM on occasion, and used it for event planning, reporting--anything that requires you to organize lots of information in a standardized way. The resistance to using yet another platform was strong at first, but once we got into it, everyone has become an Airtable advocate.

Pros

When a co-worker recommended Airtable, I was predictably skeptical. Who needs yet another spreadsheet software I said, with an internal (ok, maybe external) eye roll. But this is no mere spreadsheet platform. It is the only one you will ever need. Ever. Again. The functionality that make it worth it to switch from Excel or Google Sheets might seem insignificant when you look at them on a features list. Colored labels, grouping, filtering, view options, etc. But you have no idea what a big difference they make! Airtable makes it possible to put in all the data you have, but the key to its success is it lets you filter it down to only the essential information you need to see to make the decisions in front of you. It's the database that actually helps with decision-making. And the more I use it, the more uses I find for it!

Cons

There are very few cons to Airtable. It's simple to use, and the potential is limitless. Once you start putting bases together, you just don't want to stop! One thing that is slightly non-intuitive is the relationship (or lack thereof) between different "tabs" of data. Read up on those before you go that route. You can also start getting out of hand pretty quickly with creating lots of different views, but nothing a little intentionality can't address. We trained our entire team on using Airtable for project management, and it's been the best decision we ever made.

Rating breakdown

Ease of Use

Likelihood to recommend

10.0/10
Ing siang T.

Early User and a Returning Addict

Used Daily for 2+ years
Reviewed on 05/12/2018
Review Source: Capterra

Overall I am a super fan of Airtable - first discovered, fell in love, and told everyone I knew about Airtable 3-4 years ago, IIRC when they first appear on Product Hunt. Build a whole bunch of bases to manage my person life (book list, financial trackers, a large inter-linked base to track 3D printing activities for a local maker space etc.). Stopped using it for awhile because I was focusing on my day job for a few years, before coming back to do side projects and businesses.

Ended up build a tracker for my subscription business, with automated renewal and receipt email generation via Zapier. Airtable is not perfect but it made a non-coder me into someone who can create a solution that’s “almost there”. I always tell people - Airtable can’t do everything (like a fully customized software) but 80% of your need can be satisfied by Airtable with 20% of effort, broadly speaking.

I also love their Customer Services - while it is no longer the Airtable 2-3 years ago where I just chat using the chat tool (Intercom or..?) and ask UX related questions as they come to me (simple questions, not too different from asking a coworker in your office) and even caught the CEO Howie Lou a few times; it is still a very well supported software/ company where the CS team actually know the system really well and does’t just shove canned responses in your face.

Overall, lots of love for Airtable!

Pros

Ease of use, basically a database without the complexity of being one. No more managing of tabulated data via spreadsheet or simple table in word processing software. I also like the fact that I can do data entry in expanded and table views (I have a base called “Ideas”, where each column correspond to an area of interest in idea generation, e.g. Problem, Market, Competition, Elevator Pitch etc. - which the preferred data entry method is in the Expanded Jew; where as for base such as my “Bank Transactions Tracker”, the table field is better.

I also like how they aren’t just focusing on being American (yay to company that bother to cater to ALL date format under the sky) although for some other colum type they haven’t got down to it yet (telephone number etc.).

Personally I am a big fan of the Pro feature Blocks, which I used to create performace dashboards for my freelance subscription business. The Blocks feature is the only reason I opt to pay, although I am paying mostly out of my credits accumulated during the earlier days of Airtable.

Also like the community that’s building on top of it, forum is very active and lots of power users to learn from.

Combine with with other IaaS tool such as Zapier and you get a really powerful tool.

Cons

Insufficient control (can be easy to make mistake such as accidental typing etc.), lack of data validation (upon data entry), and interface could use more customization (e.g. lots of empty/white spaces in Card views, can’t have multiple lines in field header etc.).

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Airtable Pricing

Starting from
USD 12.00/month
Pricing options
Free Trial
Free
Subscription
Value for money

Airtable offers 4 pricing plans.

Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
Enterprise: To receive an accurate quote, contact Airtable directly.

Airtable also provides special plans for nonprofit and education organizations.

Airtable Features

  • API
  • Automatic Notifications
  • Collaboration Tools
  • Drag & Drop Interface
  • Multiple Projects
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Task Management
  • Task Planning
  • Task Tracking
  • Third Party Integration

  • Activity Dashboard
  • Activity Tracking
  • Gantt Charts
  • Prioritizing
  • Timesheets

Additional information for Airtable

Key features of Airtable

  • @mentions
  • Access control
  • Action management
  • Active Directory integration
  • Advertising management
  • Agile development
  • Applicant tracking
  • Application integration
  • Attendance management
  • Audit trail
  • Automatic backup
  • Automatic notifications
  • Availability management
  • B2B integration
  • Barcode scanning
  • Budgeting
  • Bug tracking
  • Built-in database
  • Bulk send
  • Business analysis
  • Calendar management
  • Campaign management
  • Campaign planning
  • Campaign scheduling
  • Cataloging
  • Categorization
  • Charting
  • Chat
  • Client management
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Commenting
  • Communication management
  • Communications calendar
  • Compensation management
  • Content filtering
  • Creation
  • Custom charts
  • Custom development
  • Custom forms
  • Custom online databases
  • Customizable fields
  • Data filtering
  • Data import/export
  • Data storage management
  • Data synchronization
  • Database Access
  • Document storage
  • Drag & drop interface
  • Email integration
  • Event management
  • File management
  • Forms management
  • Full text search
  • Inbox management
  • Inventory management
  • Link related content
  • Message board
  • Multi-department / project
  • Multiple projects
  • Permission management
  • Product catalog
  • Progress reports
  • Progress tracking
  • Project budgeting
  • Project development
  • Project estimating
  • Project management
  • Project notes
  • Project planning
  • Project templates
  • Project time tracking
  • Project tracking
  • Project workflow
  • Projections
  • Real-time data
  • Reporting & statistics
  • SMS integration
  • Search functionality
  • Single sign on
  • Social media integration
  • Status tracking
  • Tags & keywords
  • Task management
  • Task planning
  • Task scheduling
  • Task tracking
  • Template management
  • Third party integration
  • Time / task reporting
  • To-do list
  • Video management
  • Workflow management

Benefits

  • Airtable offers numerous organizational templates, equipping users with a quick and easy solution for tracking any event or managing any project.

  • Users have access to rich field types such as checkboxes, attachments and long texts notes, ensuring thorough content organization.

  • Airtable includes grid, calendar and gallery views as well as intelligent filtering, sorting and grouping, affording users the freedom to arrange content how they want.

  • Users can link records between tables, aiming to help users avoid duplicate data entry.

  • Airtable supports integration with multiple popular project management, file management and communication apps, enabling users to communicate and collaborate effectively and efficiently.

  • Airtable FAQs

    Below are some frequently asked questions for Airtable.

    Q. What type of pricing plans does Airtable offer?

    Airtable offers the following pricing plans:

    Starting from: USD 12.00/month

    Pricing model: Free, Subscription

    Free Trial: Available

    Airtable offers 4 pricing plans.

    Free: $0 per user/month for 1,200 records/base, 2GB attachment space/base & 2 weeks of revision & snapshot history
    Plus: $12 per user/month for 5,000 records/base, 5GB attachment space/base & 6 months of revision & snapshot history
    Pro: $24 per user/month for 50,000 records/base, 20GB attachment space/base & 1 year of revisions & snapshot history
    Enterprise: To receive an accurate quote, contact Airtable directly.

    Airtable also provides special plans for nonprofit and education organizations.

    Q. What are the main features of Airtable?

    Airtable offers the following features:

    • @mentions
    • Access control
    • Action management
    • Active Directory integration
    • Advertising management
    • Agile development
    • Applicant tracking
    • Application integration
    • Attendance management
    • Audit trail
    • Automatic backup
    • Automatic notifications
    • Availability management
    • B2B integration
    • Barcode scanning
    • Budgeting
    • Bug tracking
    • Built-in database
    • Bulk send
    • Business analysis
    • Calendar management
    • Campaign management
    • Campaign planning
    • Campaign scheduling
    • Cataloging
    • Categorization
    • Charting
    • Chat
    • Client management
    • Collaboration tools
    • Collaborative review
    • Collaborative workspace
    • Commenting
    • Communication management
    • Communications calendar
    • Compensation management
    • Content filtering
    • Creation
    • Custom charts
    • Custom development
    • Custom forms
    • Custom online databases
    • Customizable fields
    • Data filtering
    • Data import/export
    • Data storage management
    • Data synchronization
    • Database Access
    • Document storage
    • Drag & drop interface
    • Email integration
    • Event management
    • File management
    • Forms management
    • Full text search
    • Inbox management
    • Inventory management
    • Link related content
    • Message board
    • Multi-department / project
    • Multiple projects
    • Permission management
    • Product catalog
    • Progress reports
    • Progress tracking
    • Project budgeting
    • Project development
    • Project estimating
    • Project management
    • Project notes
    • Project planning
    • Project templates
    • Project time tracking
    • Project tracking
    • Project workflow
    • Projections
    • Real-time data
    • Reporting & statistics
    • SMS integration
    • Search functionality
    • Single sign on
    • Social media integration
    • Status tracking
    • Tags & keywords
    • Task management
    • Task planning
    • Task scheduling
    • Task tracking
    • Template management
    • Third party integration
    • Time / task reporting
    • To-do list
    • Video management
    • Workflow management

    Q. Who are the typical users of Airtable?

    Airtable has the following typical customers:

    Freelancers, Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does Airtable support?

    Airtable supports the following languages:

    English

    Q. What type of pricing plans does Airtable offer?

    Airtable has the following pricing plans:

    Free, Subscription

    Q. Does Airtable support mobile devices?

    Airtable supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Airtable integrate with?

    Airtable integrates with the following applications:

    Accelo, ActiveCampaign, Dropbox, Gmail, LinkedIn, Skedda, Slack, Tray.io, VisitorTrack, Workato

    Q. What level of support does Airtable offer?

    Airtable offers the following support options:

    Forum, Knowledge Base, Online Support, Video Tutorials