Acctivate

Acctivate

QuickBooks inventory management software for SMBs

4.2/5 (100 reviews)

Acctivate Overview

What is Acctivate?

Acctivate is a powerful inventory management system that offers small and mid-sized distributors a centralized platform to manage inventory operations, order processing and customer service. Acctivate is a powerful (yet easy to use) suite of tools that brings together inventory management, purchasing, barcoding, serial number traceability as well as eCommerce and EDI provider integration. With Acctivate’s inventory product screen, distributors have quick and easy access to real-time information on inventory quantities, orders, costing and product specifications. Since users can monitor and manage purchasing, warehouse, sales and fulfillment activities in real-time, Acctivate’s inventory system equips management staff with complete control and full company visibility. To enhance inventory operations further, Acctivate enables users to handle multiple units of measure, manage products made on demand (kitting) or made to stock (assembly) as well as organize products with different descriptions to accommodate different user groups and needs. Users can also manage transfers, physical counts, fulfillment, deliveries, breakage and customer returns simply and efficiently. Acctivate includes purchasing management technology allowing distributors to control daily procurement activities. With Acctivate’s advanced purchasing tools, users can simplify the creation of requisitions, handle requests for quotes and purchase orders and automate routing and approvals. Users can also analyze spend data, identify obsolete products, receive low stock alerts and maintain policy compliance. As well as centralizing inventory and purchasing data, Acctivate also manages customer contact, sales and order information all in one place. Acctivate integrates with major web store software platforms (Magento, Shopify, WooCommerce, Amazon) to allow users to secure one click-orders, tracking information, product availability and automatically synchronize customer information.

Acctivate Overview

Pricing

Starting from
USD 583.00/month

Pricing options

Free Trial
One Time License
Value for money

Base pricing can be financed at $583/month (includes 3 users and onboarding) or purchased outright starting at $4995 plus onboarding.


Acctivate Features

Devices
Business size
S M L
Markets
Canada, United Kingdom, United States
Supported Languages
English

Screenshots

Acctivate screenshot: Generate sales orders
Acctivate screenshot: Generate sales orders Acctivate screenshot: Access customer records Acctivate screenshot: Process purchase orders Acctivate screenshot: View product specifications with product Image Acctivate screenshot: Review sales and orders data on Acctivate dashboard

Acctivate Reviews

Acctivate Reviews

Overall rating
4.2
/
5 100 reviews
Excellent
43

Very good
40

Average
13

Poor
3

Terrible
1

Value for Money
4
Features
4
Ease of Use
4.1
Customer Support
4.3
83% recommended this app
Gabriel P.

Excellent for the Price!

We were able to greatly improve visibility of our performance allowing us to focus resources in the areas that needed help. The quality and consistency of our output also improve dramatically. Probably the one area that had the most drastic improvement has been our warehouse. The ACCTivate our inventory is the most accurate it has ever been and order processing accuracy has also improve dramatically with the use of the mobile scanners.


Tim M.

Very Reliable and Easy To Use


Ken H.

Acctivate is excellent; start to finish. It plainly works without any hitches! Plus, great...


Adam H.

Acctivate has some powerful features for the price

There are many Pro's and a few Cons for each module Acctivate produces. I do enjoy their proactive webinars and online video training access. I also like we have a training company with our data that allows our new users to learn without making costly errors we need to reverse. The sales system has many options to sell a product from multiple warehouses and at custom customer defined prices using Product pricing matrices. Importing pricing from excel spreadsheets is not a big chore with saved templates Acctivate manages. We have used Acctivate since 2006 and our business has grown and yet at the same time, computer hardware, online cloud storage and major version changes from 6.0 have occurred. Being a part of the support program that has allowed Acctivate to tranform and improve has been the main reason we are still with Acctivate today. Being a key partner to Quickbooks and having these two Sequel Databases sync daily, allows me to source bookkeepers who readily trained in Quickbooks and able to spend more time on proactive analysis of our business using many standard and custom reports we have had made in Crystal reports which is the primary database query program that takes our data out and export to useful programs such as excel. One of my favorite modules is the Dashboard button which loads many crystal reports that are one page reports onto one screen and used by us daily to steer our business based on performance and reports we need to view often. Inventory management is strong, with multiple warehouse, web links and product notes can be generously added to every part number. Learning to use crystal reports to audit inventory movement can be difficult for a new user. Additional custom fields can be added such as Average Inventory turns. Acctivate does allow us to bill out our customers with masked part numbers and create a general kit with a detailed description of the work we performed without disclosing part numbers or labor. Another aspect of Acctivate I find useful is the Activity Scheduler, Alerts and Review buttons. I can generate PO's based on min/max levels or by availability and saves time. This software is still a great fit for my business.


Verified Reviewer

Acctivate Inventory Software preforms well

Our inventory is able to be managed in a timely manner. Accurate inventory is key to our business.


Gabriel P.
Industry: Apparel & Fashion
Company size: 13-50 Employees

Excellent for the Price!

Used Daily for 1+ year
Reviewed on 18/07/2017
Review Source: Capterra

We were able to greatly improve visibility of our performance allowing us to focus resources in the areas that needed help. The quality and consistency of our output also improve dramatically. Probably the one area that had the most drastic improvement has been our warehouse. The ACCTivate our inventory is the most accurate it has ever been and order processing accuracy has also improve dramatically with the use of the mobile scanners.

Pros

Software is filled with many intuitive features that cover a wide variety of of business uses in everything from order processing to inventory management.

Inventory management includes ability to manage using bins and multiple physical or virtual warehouses. This is a strong feature for an application in this price range.

The ability to create custom fields in virtually every section of the software helps resolve many challenges, and the fields are, in most cases, can be made to appear in reports.

Has a great order management module that can be customized for specific views and allow for both visibility and batch management of open sales order.

Mobile/handheld support allowed our warehouse to switch from manual to scanned picking, which greatly improved accuracy and accountability.

Software supports ODBC connectivity which provide a solid work around for the software's lack of strong out-of-the-box reports (see below)

In conclusion, if you are a small to mid-size business that has outgrown Quickbooks, you really cant go wrong with ACCTivate. So long as your Quickbooks data is clean and organized, migration is quick and painless.

Cons

Out of the box reporting is a bit limited depending on your needs. Very basic reports are fine and they are accurate, but if your business has complex or custom logics by which you evaluate performance, you will need to hire a report writer (Crystal Reports) to build your report templates.

No real audit trail tracking/reporting so seeing who did what can be a challenge.

Lacks ability to restrict certain permissions that can lead to accidental or deliberate manipulation of data resulting in order processing errors.

Response from Acctivate

Gabriel, your feedback is greatly appreciated. We are happy to hear about the improvements across your business after implementing Acctivate, especially the visibility & productivity gains that have allowed you all to focus on the work at hand. We also continually strive to learn what businesses need and how we can enhance our software, so it is also good to know about reporting and permission based needs. - Dakota

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Tim M.
Industry: Logistics & Supply Chain

Very Reliable and Easy To Use

Reviewed on 25/02/2016
Review Source: SoftwareAdvice

Pros

Acctivate is perfect for QuickBooks users that need a better inventory and sales order process. It is a bolt on product. You just "sync" it whenever you want to have QB and Acctivate talk to each other. It makes managing inventory really easy- and gives you a ton of room and vendor history so you can manage your costs. It also makes price updates really easy. Initial integration is easy- all of the details are handled by Acctivate thru remote sign in on your first day. I suggest to have an IT person in house just to handle the small details- so you can concentrate on your business.
I decided to go with Acctivate 5 years ago and have been Extremely Happy with this product. It is easy to use and is based on Crystal Reports - which means that you can get just about any report made - so you can get the specific dash boards you want or reports you want. Your employees will like using this product as well. My employees were using this by 10AM the morning we installed it.
Once you have this product 90% of the time you will be operating out of Acctivate. You only use QB for the Book Keeping for the most part. Inventory control and unique inventory situations are easily handled by Acctivate. Overseas shipments or Lead Time Inventory is not a problem- Acctivate has a solution for this. Your Pack Slip, Sales Orders and Invoices will look a lot better with this product. If this product doesn't pay for itself in 1 year or less- I would be very surprised. Excellent Product.

Cons

I dont have any complaints. After an initial set up- i do suggest using a 3rd party for special reports. But you dont have to do this. Activate can help you if you want work with them. I just like having a 3rd party vendor - but i make a ton of reports. Acctivate comes with enough reports to run your business.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Ken H.

Acctivate is excellent; start to finish. It plainly works without any hitches! Plus, great service!!

Used Weekly for 6-12 months
Reviewed on 21/07/2017
Review Source: Capterra

Pros

The integration with QuickBooks works seamlessly.
The product is very easy to use; it is very intuitive. You just simply need to know the sequence of steps and in a few clicks, perfectly formatted forms are ready for printing.
The reports are well organized, informative, and great tools for analysis.
The customer service team is patient and hard working. Some tech companies talk down to non-techies, but Acctivate is patient and quick to educate in terms someone can understand, follow, and implement. Also, when educating, they run video seminars or can email screen shots to you very effectively. I cannot over estimate how much time they saved me, because they are so good in the customer service arena.

Cons

There is nothing that I don't like about the software, except maybe the cost. However, we are in business and they are in business, so I don't begrudge anyone for making a living and earning a profit. What would someone pay for an inventory management system that works without a flaw in a QuickBooks environment? If you were a huge company you may say tens of thousands. If you are in a small company like mine, you might say a few thousand once. Instead the cost is an annual amount and that's just the way they price it, which is okay.

Response from Acctivate

Ken, it was great working with you to implement Acctivate. I¿m happy to hear all the specific successes your business is experiencing after adding the power of Acctivate to QuickBooks. Our entire team looks forward to a continued partnership with Respect Foods and helping you all grow even more with the software. Thank you for taking the time to let us know how things are going and helping others in their inventory software decision process. - Brad

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Adam H.

Acctivate has some powerful features for the price

Reviewed on 25/03/2016
Review Source: Capterra

There are many Pro's and a few Cons for each module Acctivate produces. I do enjoy their proactive webinars and online video training access. I also like we have a training company with our data that allows our new users to learn without making costly errors we need to reverse. The sales system has many options to sell a product from multiple warehouses and at custom customer defined prices using Product pricing matrices. Importing pricing from excel spreadsheets is not a big chore with saved templates Acctivate manages. We have used Acctivate since 2006 and our business has grown and yet at the same time, computer hardware, online cloud storage and major version changes from 6.0 have occurred. Being a part of the support program that has allowed Acctivate to tranform and improve has been the main reason we are still with Acctivate today. Being a key partner to Quickbooks and having these two Sequel Databases sync daily, allows me to source bookkeepers who readily trained in Quickbooks and able to spend more time on proactive analysis of our business using many standard and custom reports we have had made in Crystal reports which is the primary database query program that takes our data out and export to useful programs such as excel. One of my favorite modules is the Dashboard button which loads many crystal reports that are one page reports onto one screen and used by us daily to steer our business based on performance and reports we need to view often. Inventory management is strong, with multiple warehouse, web links and product notes can be generously added to every part number. Learning to use crystal reports to audit inventory movement can be difficult for a new user. Additional custom fields can be added such as Average Inventory turns. Acctivate does allow us to bill out our customers with masked part numbers and create a general kit with a detailed description of the work we performed without disclosing part numbers or labor. Another aspect of Acctivate I find useful is the Activity Scheduler, Alerts and Review buttons. I can generate PO's based on min/max levels or by availability and saves time. This software is still a great fit for my business.

Rating breakdown

Ease of Use
Customer Support

Verified Reviewer
Industry: Wholesale
Company size: 13-50 Employees

Acctivate Inventory Software preforms well

Used Daily for 2+ years
Reviewed on 22/08/2018
Review Source: Capterra

Our inventory is able to be managed in a timely manner. Accurate inventory is key to our business.

Pros

It is easy to process orders and maintain inventory.

Cons

There are many helpful reports. However, I would like the ability to run my own queries to customize the information I need.

Response from Acctivate

Thank you for taking the time to let us know how Acctivate is helping your business and enhancing your order and inventory management.

Acctivate does provide the ability to customize the standard reports. The following help article explains how to add/change filtering criteria of any report to meet your needs - https://help.acctivate.com/articles/856/; and this video gets more in-depth on the topic -https://help.acctivate.com/webinars/std-rpts-july-17/.

Our support team can also assist with slight modifications to standard reports. If you need more information or assistance on customizing reports, please reach out to them at 817-870-1311 or online at https://help.acctivate.com/requests/. - Erica

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

User recommendation
8.3/10
Based on 100 user ratings
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Acctivate Pricing

Acctivate Pricing

Starting from
USD 583.00/month
Free Trial
One Time License
Value for money

Base pricing can be financed at $583/month (includes 3 users and onboarding) or purchased outright starting at $4995 plus onboarding.

Base pricing can be financed at $583/month (includes 3 users and onboarding) or purchased outright starting at $4995 plus onboarding.

Value for Money
4/5
Based on 100 user ratings
Compare value for money rating with alternatives
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Acctivate Features

Acctivate Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Document Storage
Inventory Management
Inventory Tracking
Invoice Management
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4/5
Based on 100 user ratings
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Categories

Videos and Tutorials

Videos and Tutorials

Additional information for Acctivate

Additional information for Acctivate

Key features of Acctivate

  • Ad hoc reporting
  • Allocation
  • Application integration
  • Barcode scanning
  • Bills of material
  • Business activity monitoring
  • Collections
  • Compliance management
  • Cost Analysis
  • Custom pricing models
  • Customer history
  • Customer returns
  • Customizable reporting
  • Data import / export
  • Data warehousing
  • Drop-shipping
  • Electronic data interchange
  • Electronic requisitions
  • For bookstores
  • For grocery
  • For medical industry
  • Inventory control
  • Inventory dashboard
  • Inventory forecasting
  • Inventory optimization
  • Inventory replenishment
  • Inventory tracking
  • Inventory trend analysis
  • Item management
  • Kitting
  • Location management
  • Matrix inventory
  • Multi-channel options
  • Multi-currency
  • Offsite sales management
  • Order fulfillment
  • Order management
  • Order tracking
  • Price tracking
  • Purchasing management
  • QuickBooks integration
  • Real time analytics
  • Real time data
  • Real time monitoring
  • Real time notifications
  • Real time reporting
  • Real time updates
  • Reorder management
  • Reporting & statistics
  • Returns management
  • SKU / UPC codes
  • Sales reporting
  • Search / filter
  • Service management
  • Spend analysis
  • Third party integration
  • Traceability
  • Wholesale distribution
  • manufacturing

Benefits

  • Acctivate supports seamless, bi-directional integration with QuickBooks, offering users advanced inventory management capabilities.

  • Acctivate users have access to advanced purchasing management technology, allowing them to understand true product costs, apply inventory forecasting and measure purchasing performance.

  • Acctivate integrates with Crystal Reports, providing users with robust reporting technology to help measure business performance, anticipate trends and identify opportunities.

  • Acctivate extends a fully-compliant electronic data interchange (EDI) solution, enabling users to process orders and transactions faster, increase data accuracy, automate routine tasks and improve relationships with trading partners.

  • Users can monitor all inventory data in real time, affording users full control and visibility over company operations and performance.

  • Acctivate FAQs

    Acctivate FAQs

    Below are some frequently asked questions for Acctivate.

    Q. What type of pricing plans does Acctivate offer?

    Acctivate offers the following pricing plans:

    Starting from: USD 583.00/month

    Pricing model: One Time License

    Free Trial: Available

    Base pricing can be financed at $583/month (includes 3 users and onboarding) or purchased outright starting at $4995 plus onboarding.

    Q. What are the main features of Acctivate?

    Acctivate offers the following features:

    • Ad hoc reporting
    • Allocation
    • Application integration
    • Barcode scanning
    • Bills of material
    • Business activity monitoring
    • Collections
    • Compliance management
    • Cost Analysis
    • Custom pricing models
    • Customer history
    • Customer returns
    • Customizable reporting
    • Data import / export
    • Data warehousing
    • Drop-shipping
    • Electronic data interchange
    • Electronic requisitions
    • For bookstores
    • For grocery
    • For medical industry
    • Inventory control
    • Inventory dashboard
    • Inventory forecasting
    • Inventory optimization
    • Inventory replenishment
    • Inventory tracking
    • Inventory trend analysis
    • Item management
    • Kitting
    • Location management
    • Matrix inventory
    • Multi-channel options
    • Multi-currency
    • Offsite sales management
    • Order fulfillment
    • Order management
    • Order tracking
    • Price tracking
    • Purchasing management
    • QuickBooks integration
    • Real time analytics
    • Real time data
    • Real time monitoring
    • Real time notifications
    • Real time reporting
    • Real time updates
    • Reorder management
    • Reporting & statistics
    • Returns management
    • SKU / UPC codes
    • Sales reporting
    • Search / filter
    • Service management
    • Spend analysis
    • Third party integration
    • Traceability
    • Wholesale distribution
    • manufacturing

    Q. Who are the typical users of Acctivate?

    Acctivate has the following typical customers:

    Mid Size Business, Small Business

    Q. What languages does Acctivate support?

    Acctivate supports the following languages:

    English

    Q. What type of pricing plans does Acctivate offer?

    Acctivate has the following pricing plans:

    One Time License

    Q. Does Acctivate support mobile devices?

    We do not have any information about what devices Acctivate supports

    Q. What other apps does Acctivate integrate with?

    Acctivate integrates with the following applications:

    3dcart, Amazon EC2, Avalara, BigCommerce, ChannelAdvisor, CoreCommerce, Magento, SPS Commerce Fulfillment, Shopify, Volusion

    Q. What level of support does Acctivate offer?

    Acctivate offers the following support options:

    FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials