About Square Payroll
Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.
Square Payroll offers a dashboard that can be accessed by all the employees to update their personal information, bank account details and tax withholdings. Access rights to this information are controlled by the administrator to ensure that the employees can view and edit only their details. The timecard feature helps to track employee clock-in and out and to calculate overtime, bonus payments and commissions. Managers can also review, edit and manage the timecard information by using the dashboard functionality.
Square Payroll also tracks employee leave balances and calculates the accruals for each employee on the basis of the leave policies set by the employer. The application allows managers to set unique paid time off (PTO) policy for each employee and ensures the payouts whenever an employee avails them.The software integrates with ADP, Intuit and Paychex to pull out an employee's payroll reports with a previous company and ensures a smooth transition to Square Payroll systems. The tool also helps users to complete tax forms and adhere to the guidelines set by the state payroll tax agencies.
The solution is currently available in twelve states in the U.S. and adheres to the PCI Data Security Standard for card processing and provides layered security.
Pricing starting from:
USD 40.00/month
- Free Version
- Free Trial
- Subscription
Key benefits of Square Payroll
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premises
Markets
Australia, United Kingdom, United States
Supported Languages
English, Spanish
Pricing starting from:
USD 40.00/month
- Free Version
- Free Trial
- Subscription
Images
Features
Total features of Square Payroll: 36
Alternatives
TriNet Zenefits
QuickBooks Desktop Enterprise
QuickBooks Online Advanced
AccountEdge
Reviews
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- Industry: Telecommunications
- Company size: 51–200 Employees
- Used Monthly for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Square Payroll makes it easy to run my small business
Reviewed on 20/05/2021
Using Square Payroll saved me money by eliminating the need for me to hire a CPA. It was easy to...
Using Square Payroll saved me money by eliminating the need for me to hire a CPA. It was easy to set up and any initial questions I had were answered promptly and efficiently by Square. I've used Square to run a restaurant with 10+ 1099 employees and now I use it to run a small marketing firm that employs all 1099 contractors. It takes me less than 10 minutes to run payroll and get my employees paid and I am extremely satisfied with the service.
Pros
Square Payroll was is the easiest, least complicated system I have found to run payroll. I used it for four years while owning a restaurant and it was simple to add new hires and remove employees who left the company. Square files your quarterly taxes, unemployment insurance, and workers comp with each payroll run so you don't have to visit and file in all the different portals. I never had any issues with getting my employees paid on time and Square offers multiple payment options which can be customized to work with each employee.
Cons
There's nothing about Square payroll that I don't like. Square continues to add new features to help me grow my business and make payroll a breeze.
Alternatives Considered
QuickBooks Payroll- Industry: Construction
- Company size: 2–10 Employees
- Used Weekly for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Excellent once you get the hang of it
Reviewed on 07/05/2019
Pros
Square Payroll was easy to set up, and adding new employees is a very simple and fast process. Our employees have an online portal where they can edit their direct deposit details/address/withholdings/etc.
As the administrator I'm able to import their hours from third party programs as well (currently using T-Sheets)
The deadlines to submit payroll are clearly displayed, as well as the window of time when you can cancel or edit a submitted payroll.
Cons
For our company there are multiple pay rates depending on the work (regular hourly pay, drive time, etc.) When importing from T-Sheets I have to manually go through every time entry and specify what pay rate will be applied to each shift for every employee.
It's not possible either to change how direct deposits are labeled on the employee's bank statement. Instead of having my company name listed it just shows "SQUARE PAYROLL"
Reasons for Switching to Square Payroll
The pricing and set up process for Square Payroll was better than the competetors, and the features available fit comfortably with my company's needs.- Industry: Food & Beverages
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Ease of Use
- Customer Support
- Likelihood to recommend 0.0 /10
If you cancel their service...BEWARE!
Reviewed on 17/01/2019
I will be looking for a completely new POS system as well as processor as this situation has left...
I will be looking for a completely new POS system as well as processor as this situation has left my small business in a bind halfway through January 2019.
Pros
The software itself is fairly easy to utilize; however, if you happen to cancel your subscription beware as you will be on your own. I had reorganized and changed entities therefore, cancelled my Square subscription. When changing entities I acquired a new EIN for the LLC. Square has refused to provide W2's for my employees for the 2017 tax year for the Sole Prop EIN in which I used for the business while with Square. After several emails back and forth I just received confirmation that Square will not be completing W2's for my business as I cancelled my service.
Cons
Customer service is extremely difficult with square as a whole. If you have any type of problem you will pretty much be on your own to research the internet or review conversation on the forum.
- Industry: Consumer Services
- Company size: 2–10 Employees
- Used Monthly for 6-12 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
A key tool for my business to run successfully!
Reviewed on 20/05/2021
Square has taken the scary part out of running a business for me and made it simple and straightforw...
Square has taken the scary part out of running a business for me and made it simple and straightforward. I could not run my business without it.
Pros
Payroll and pay contractor features are excellent. The invoicing is very good as well. Those are the two things I use most from Square. But I also like the online booking, team management, and how items and services are highly customizable.
Overall it's all pretty easy to use with a few things that just have a bit of a learning curve.
Cons
I feel like the ability to go from one location to the other on the mobile app could be improved.
Also, I wish Square would integrate with timekeeping apps such as Clockify.
We work per hour but not per shift, the time-keeping abilities in Square seem to be geared more toward retail and restaurant industries.
Alternatives Considered
Quickbooks OnlineReasons for Switching to Square Payroll
I like the interface for Square and also the pricing was a huge factor for me as a small start-up business.- Industry: Consumer Services
- Company size: Self Employed
- Used for 6-12 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
User Friendly Payroll
Reviewed on 20/05/2021
As stated above, it's extremely user friendly. Much easier to setup then competitors I've looked...
As stated above, it's extremely user friendly. Much easier to setup then competitors I've looked into.
Pros
It's super helpful considering I utilize contractors when needed since my service business is still small. Extremely user friendly. And I love that you can issue payroll via Cash App.
Cons
Don't really have any complaints about Square Payroll.
Reasons for Switching to Square Payroll
Easier to setup, more user friendly interface, and more cost effective for the size of my business.Square Payroll FAQs
Below are some frequently asked questions for Square Payroll.Q. What type of pricing plans does Square Payroll offer?
Square Payroll offers the following pricing plans:
- Starting from: USD 40.00/month
- Pricing model: Subscription
- Free Trial: Available
Contractors only: $0 subscription + $5 per contractor/month Employees and contractors: $35 subscription/month + $5 per employee or contractor paid/month
Q. Who are the typical users of Square Payroll?
Square Payroll has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Square Payroll support?
Square Payroll supports the following languages:
English, Spanish
Q. Does Square Payroll support mobile devices?
Square Payroll supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does Square Payroll integrate with?
Square Payroll integrates with the following applications:
Deputy, Guideline, Homebase, QuickBooks Online Advanced, QuickBooks Time, Square Point of Sale, When I Work
Q. What level of support does Square Payroll offer?
Square Payroll offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
Related categories
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