About Campus Cafe

Campus Cafe is a web based student information system that unifies admissions, student services, business office and alumni development functions. It is specifically built for the needs of small and mid-sized educational institutes and universities with up to 10,000 students. Some of its customers include Newbury College, Fisher College, Elm's College, NHIA and Wade College. Campus Cafe can be used to create a single record for the entire student lifecycle from applicant to alumni and manage workflows across various college operations.
Campus Cafe is designed primarily for post-secondary career schools. It manages all aspects of operations from lead management, scheduling classes for student, managing academic curriculum and marking daily attendance. The primary features of the solution include managing admission inquiries, tracking new applicants and their joining status, allowing staff members and students to build and customize their profiles among others.
Campus Cafe has its own integrated financial modules. It also allows integration with softwares commonly used in educational institutions, such as Moodle, CollegeNet, CollegeBoard and Easy-League. Campus Cafe is built on Java technology and is compatible with almost all web browsers available across different platforms.

Pricing starting from:

USD 800.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Campus Cafe

Key benefits of Campus Cafe

• Campus Cafe is a web based campus management solution available on ‘Pay-as-you-go’ basis, so no upfront capital investment is required.
• It offers provision of restricted access by setting rules and permissions for different users such as students, faculty and advisors.
• A single database repository allows colleges to unify individual modules and avoid duplication of data.
• Campus Cafe offers financial module to manage general ledger, student billing, accounts payable/receivable, purchase and requisition integrated within the suit.
• It offers academic audits for students to ensure that they have necessary information about their academics. The reverse audit feature allows management to track back student's performance at any time of the academic year.
• The solution allows sending mass emails and text messages to a large number of students/leads at a single click.
• The dashboard offers real-time key metrics for all critical departmental functions in numeric and graphical format.
• Campus Cafe's contact management system ensures centralized repository for contacts and communications with easy to use interface across campus.
• With Campus Cafe, administrator can track students account transaction, manage budget allocations and monitor school funds.

Devices

Business size

S M L

Markets

United States

Supported Languages

English

Pricing starting from:

USD 800.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Campus Cafe

Images

Campus Cafe Software - Campus Cafe Query builder allows to build custom query with user defined inputs
Campus Cafe Software - Campus Cafe - Query Output
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Campus Cafe Software - Campus Cafe Query builder allows to build custom query with user defined inputs Campus Cafe Software - Campus Cafe - Query Output

Features

Total features of Campus Cafe: 41

  • API
  • Accounting
  • Activity Tracking
  • Admissions Management
  • Alumni Management
  • Application Management
  • Assessment Management
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Calendar Management
  • Candidate Management
  • Class Registration
  • Class Scheduling
  • Classroom Management
  • Colleges / Universities
  • Curriculum Management
  • Employee Portal
  • Evaluation Management
  • Faculty/Staff Management
  • Fee Management
  • Financial Aid Management
  • Financial Management
  • Forms Management
  • Fundraising Management
  • General Ledger
  • Gradebook
  • Higher Education
  • Housing Management
  • Online Calendar
  • Online Payments
  • Parent Portal
  • Parent/Student Portal
  • Progress Reports
  • Records Management
  • Recruitment Management
  • Reporting/Analytics
  • Scheduling
  • Self Service Portal
  • Student Information/Records
  • Student Portal

Alternatives

Populi

4.5
#1 Alternative to Campus Cafe
Web-based college management. It's secure and easy-to-use, with simple pricing, great customer support, and no upfront...

Ellucian

3.6
#2 Alternative to Campus Cafe
Ellucian is a suite of operations tools for higher education institutions with modules for enterprise resource planning...

Orbund

4.3
#3 Alternative to Campus Cafe
Orbund is a web-based SIS and education management solution to automate academic functions such as recruitment,...

Gradelink

4.7
#4 Alternative to Campus Cafe
Gradelink is an easy-to-use SIS to help your school save time, improve enrollment and fulfill its mission.

Reviews

Overall rating

4.7 /5
(18)
Value for Money
4.7/5
Features
4.7/5
Ease of Use
4.4/5
Customer Support
4.7/5

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Showing 5 reviews of 18
Verified Reviewer
Overall rating
  • Industry: Cosmetics
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great software for school

Reviewed on 25/04/2019

Pros

It was a one-stop shop! We had all of our information on paper and excel documents.

Cons

The learning curve, and the language of the software is not intuitive.

Anneliese S. Anneliese S.
Overall rating
  • Industry: Higher Education
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

The Canvas/VW of Student Information Systems?

Reviewed on 18/11/2021

Campus Café has been extremely responsive to questions and issues through their help desk. They...

Campus Café has been extremely responsive to questions and issues through their help desk. They are improving their Knowledge Base constantly. Users are getting comfortable with the system quickly, and with ease, and the system is allowing us to improve efficiency of our processes in many offices.

Implementation in general went far better than we could have imagined (we managed it in around 12 months during the COVID chaos). My only thought is that some sort of optional change-management services that could be purchased at an additional cost to implementation could be beneficial to some institutions.

Pros

This software was appropriately targeted to schools our size (~1000 students), without the overcomplexity and technicality of more extensive software systems such as Colleague.

The "Finders" (think fairly robust, saveable filters that are understandable to many users) are a huge plus to the system - they have made data available to many non-technical constituents who need it on a daily basis, without every data pull requiring a SQL script, or a "View" to be created by a technically inclined employee.

The user interface is fairly clean and intuitive for the most part, and training has been very simple to accomplish for most of the end users - particularly for students and faculty.

"Activities" (think custom fields with triggering functionality, email/text functionality) have become a way for us to creatively work through some business processes, without a large amount of overhead required to implement.

We have been able to construct degree audits for almost all unusual requirements in nearly all our majors well ahead of when we thought we would be able to, yielding in an extremely usable and readable advising/administrative tool, which we never were able to implement in our prior system for a variety of reasons.

They are very responsive to building out new functionality in the system, and do so at a reasonable cost. We had them build a Google Workspace integration which auto-provisions applicant and student accounts for us!!!

Cons

As a result of the willingness of the company to address individual institutions' needs, sometimes the UI lacks consistency across the pages, and there are some quirks to functionality of a few areas.

Permissions are less than ideal with this system, since only one permission group can be added to each single user - layering of permission sets is not possible. This has resulted in us having to build many permission groups, which requires a decent amount of testing and time. The interface for managing permissions is also very clunky and sometimes confusing, requiring double negative logic to understand what a permission is doing.

The Financial Aid area of the system still has some growing to do at this point, before we will be able to move to it. We hope that will be possible within the next 12-24 months, however.

There have been a few technical quirks to the system, but the vast majority of these have been addressed in a more than satisfactory manner.

Alternatives Considered

Orbund and Populi

Reasons for Choosing Campus Cafe

Campus Café hits a functionality sweet spot on the spectrum of simplicity and overcomplexity, much as Canvas does in the LMS market. We moved from an old, overly-complex system, lacking modern communication methods with students and flexibility. It also required self-hosting on prem, had become unreliable, was a nightmare to get data out of to people who needed it, and required a clunky desktop application to be installed and updated on end-users' machines. It also had almost no ways to easily get data into the system aside from manual entry. We required a system that had certain functionalities that allowed for processing a moderate to medium volume of student needs, but without the complexity that some of the more powerful systems bring. A system with more power than our use-case would require would have added time and complexity to data conversion and training that was unnecessary. It felt like a lot of systems were targeted at large institutions with programmers on staff, a lot more money than we had to spend, and a lot of technical expertise, as well as offices with the luxury of havin individuals doing highly specialized jobs. On the other end of the spectrum of student information systems, many are targeted at schools with a few hundred students (not close to 1000 as in our case), and lacked functionality that processing that volume of students requires. We needed a system that had functionality without being overcomplicated, and we seem to have found it.

Reasons for Switching to Campus Cafe

At least one competitor was priced astronomically and required far too much technical overhead on our part, and felt targeted to much larger schools. Another competitor offered us (strangely) too much flexibility that would have required far more time and training on the implementation side, and would have required offices to make many choices before understanding the system. A third competitor was targeted at schools much smaller than we are, and lacked registration functionality that we needed.
Awit V. Awit V.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Campus Cafe is the way!

Reviewed on 08/01/2020

Overall, compared to our homegrown system, I’d say Campus Cafe is worth it! Our work is now more...

Overall, compared to our homegrown system, I’d say Campus Cafe is worth it! Our work is now more streamlined and time we spend on projects and validation of record accuracy has been cut in half! I would recommend Campus Cafe for institutions that are similar to our size (population of 500 or less).

Pros

Reports are easily accessible and customizable! This is such a great feature for the Registration Department as we need accurate statistics immediately.

The ability to also customize webpages, email notifications, triggers, courses as needed gave us the power to be more flexible and creative with how we focus our energy and time.

Cons

There have been a few glitches in the system even after working through setup. An example of this is syncing Campus Cafe with Canvas LMS- students who withdraw or drop would sometimes sync with Canvas and other times it would not. So there was that inconsistency.

Michael J. Michael J.
Overall rating
  • Industry: Higher Education
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

The Best (only?) mid-tier SIS on the market.

Reviewed on 22/11/2021

Overall, we are pleased with our switch to Campus Cafe. The leadership and development team are...

Overall, we are pleased with our switch to Campus Cafe. The leadership and development team are attentive too are needs and have been very aggressive in shoring up any deficiencies we've identified. There are very customer-centric and are intent on creating the best product possible.

Pros

Has many of the automation features of more expensive platforms. Integrates very well with platforms we were already using. Has the best feature-to-price ratio of any platform we looked at.

Cons

We never intended to use the GL functionality, so it was not a problem for us, but it does appear to be rather limited. The Advancement/Donor module is rudimentary for functional. Lack of a parent portal is perhaps its greatest weakness.

Alternatives Considered

Populi and Ellucian

Reasons for Choosing Campus Cafe

We were on the CX platform which, at this point, is barely functional. Price was also a major factor.

Reasons for Switching to Campus Cafe

Combination of price and functionality. The best mix of affordability and automation.
Lynne L. Lynne L.
Overall rating
  • Industry: Higher Education
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Campus Cafe for Higher Education

Reviewed on 18/11/2021

Campus Cafe Cloud service has enabled us to work in a more virtual environment and to move to a...

Campus Cafe Cloud service has enabled us to work in a more virtual environment and to move to a paperless student records system.

Pros

Campus Cafe modules cover major components needed for Higher Education all in one program. (Admissions, Financial Aid, Student Information System, Accounting, Development, and Alumni)

Cons

Campus Cafe is a growing software company that has improved over the 8+ years that we have used the software. Keeping up with changes and ongoing training needs is challenging at times. However, customer support is very responsive to our questions.

Showing 5 reviews of 18 Read all reviews

Campus Cafe FAQs

Below are some frequently asked questions for Campus Cafe.

Campus Cafe offers the following pricing plans:

  • Starting from: USD 800.00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Please contact Campus Cafe for pricing information

Campus Cafe has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

Campus Cafe supports the following languages:

English

Campus Cafe supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Campus Cafe integrates with the following applications:

Authorize.Net, Blackboard Collaborate, CANVAS, Moodle, PayPal, QuickBooks Online Advanced, Schoology

Campus Cafe offers the following support options:

Email/Help Desk, Phone Support, 24/7 (Live rep)

Related categories

See all software categories found for Campus Cafe.