About Calendly

Calendly is a powerful scheduling software for organizing meetings and appointments between individuals and their colleagues, and between organizations and their clients or customers.

More than 50,000 of the world's leading organizations rely on Calendly's flexible administrative tools, enterprise-grade security, and integrations with Salesforce, Zoom, Slack, Hubspot, and more. To see how Calendly can help you maximize your scheduling efficiency, contact our sales team for a demo.

How it Works:

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.

Pricing starting from:

USD 8.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Calendly

  • Schedule more meetings, faster: Use Calendly's automated scheduling links and convenient integrations to eliminate wasted time

  • Sync up your team: Standardize meeting workflows across your entire organization

  • Automate workflows: Set rules for reminders, follow ups, notifications, meeting routing, buffers, video meetings, calendar invites, and much more

  • Get support: Your designated customer success team will help you make the most of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.
  • Business size

    S M L

    Deployment

    • Cloud-based
    • On-premises

    Markets

    Australia, Canada, Germany, Spain, France, United Kingdom, United States

    Supported Languages

    English, French, German, Spanish

    Pricing starting from:

    USD 8.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video
    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees

    Features

    Total features of Calendly: 38

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Appointment Management
    • Appointment Scheduling
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Calendar Management
    • Calendar Sync
    • Calendar/Reminder System
    • Client Portal
    • Collaboration Tools
    • Confirmation/Reminders
    • Customisable Branding
    • Customizable Templates
    • Electronic Payments
    • Email Management
    • Email Reminders
    • Event Calendar
    • Event Management
    • Event Scheduling
    • Group Scheduling
    • Mobile Access
    • Mobile Alerts
    • Online Booking
    • Online Payments
    • Real Time Notifications
    • Real-time Scheduling
    • Reminders
    • Reporting & Statistics
    • Resource Scheduling
    • Scheduling
    • Team Calendars
    • Third Party Integrations
    • Website Integration

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    ScheduleOnce

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    Microsoft Bookings

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    Reviews

    Overall rating

    4.7 /5
    (2,316)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support
    4.4/5

    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 2,316
    Paul
    Overall rating
    • Industry: E-Learning
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Calendly is an indispensable part of our business

    Reviewed on 04/07/2022

    Very positive. We are on a paid Calendly plan as we needed a second calendar connection and...

    Very positive. We are on a paid Calendly plan as we needed a second calendar connection and multiple appointment types, but it has been amazing!

    Pros

    I love that Calendly can connect to Microsoft 365 and Google Workspace Calendars. This makes scheduling between 2 calendars very easy.

    Cons

    Not really a complaint, but the fact is that they are so far ahead of the competition, there is not really competition between Calendly and any other software out there.

    Reasons for Switching to Calendly

    The simplicity, the cost and the features of all these others were not even close to what Calendly could do.
    Kim
    Overall rating
    • Industry: Law Practice
    • Company size: 11-50 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Superb calendar management and scheduling.

    Reviewed on 21/07/2022

    I was pleasantly surprised by Calendlys performance.
    My job has multiple functions, one of which...

    I was pleasantly surprised by Calendlys performance.
    My job has multiple functions, one of which is scheduling for my team and our attorneys. This is often a tedious and daunting task, however Calendly has streamlined the process.
    There are drawbacks such as the lack of customer service accessibility and some inconveniences in the way the software is set up.
    When analyzing both the pros and cons, it's evident that the pros drastically outweigh the cons.

    Pros

    If you have a complex schedule or need to manage a complex schedule for someone else, Calendly will be an exceptional asset. The ease of use is wonderful, as is the setup process.
    It is optimized for online scheduling however it's suited for in person scheduling as well.
    Rescheduling is dramatically easier with Calendly.
    Features a client portal, reminders, automated scheduling, team or group calenders, notifications and alerts in real time, and convenient mobile access plus payment processing via third party integrations.

    Cons

    The one thing that really hinders me are the meeting location options and how they're set up. In person and phone/ video can't be included in the same meeting type.
    The only other con I've experienced thus far is the customer service and the lack of ease in contacting an actual customer service representative vs the incompetent chat bot.

    Alternatives Considered

    TimeTap and Zoho Meeting

    Reasons for Choosing Calendly

    The previous product was not suitable for our needs and didn't meet our expectations for overall quality.

    Switched From

    SimplyBook.me

    Reasons for Switching to Calendly

    Calendly was highly recommended by other businesses in our industry.
    Maurice M
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    My Go-To for Scheduling

    Reviewed on 12/05/2022

    When I first selected calendly, I was using doodle, and someone recommended this as a better app to...

    When I first selected calendly, I was using doodle, and someone recommended this as a better app to schedule meetings. I was surely in for a surprise. This app is efficient, customisable enough, and just does the job right.

    Since starting, I now have an automatic response when someone mentions wanting to meet up - I identify the correct calendly link to send.

    "The right link" actually means something here. I have a few appointment types:
    - Zoom meeting
    - In person meeting
    - Paid consultation
    - Recreational meetup

    Sometimes, I meet an old friend, and it's so much easier to have them select a time and suggest it, but calendly automates it, because now I can set parameters and they can schedule that hang-out at a mutually convenient time.

    It requires some discipline, because you will need to put your engagements onto the calendar (I've had double bookings because I didn't put my plans into my calendar before) but now I understand the benefit, it works perfectly.

    Pros

    My favourite part of calendly is the ability to set a variety of appointment types, and even include paid appointments which all integrate directly into my calendar

    Cons

    I'm not sure there is a con here. I wanted group scheduling for meetings, and now they have it - even though I haven't used it as yet.

    Sean W
    Overall rating
    • Industry: Retail
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Calendly is fantastic!

    Reviewed on 14/06/2022

    Absolutely love it! I would absolutely never want to go back to setting up meetings the old way...

    Absolutely love it! I would absolutely never want to go back to setting up meetings the old way again.

    Pros

    The thing I like best about Calendly is the Zoom and Outlook Integration. I usually send out my Calendly link to leads and clients to setup a call and when they select a date and time, Calendly automatically sends them a Zoom link for that day and time and it syncs the meeting to my Outlook. This solves multiple problems for me, earlier skipping between mulitple emails to find a common time, send out Zoom link and then add to the calendar would sometimes result in missed meetings. Since I started using Calendly I have never missed out on a meeting.

    Cons

    Editing the calendar after you have set it up for the first time is always confusing to me. Maybe because I dont do it that often but I wish it was easier to do.

    Alternatives Considered

    SimplyBook.me

    Reasons for Switching to Calendly

    Calendly's feature set fit my needs better. The trial worked smoothly and the pricing was a perfect fit.
    Brent
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11-50 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 8.0 /10

    Improve Efficiency: How a good integrated Calendar product should work

    Reviewed on 21/06/2022

    Very sleek. Instead of suggesting a few times (then blocking them off temporarily in my calendar),...

    Very sleek. Instead of suggesting a few times (then blocking them off temporarily in my calendar), I just send the person my calendly link - they pick out of what works for me.

    Pros

    Tightly integrated with my Outlook / Office 365 calendar
    Easy to setup default rules
    Cuts down tremendously on all the hassle & time to set up appointments.
    Team calendars is fantastic (book a time with an external person that fits two or more peoples schedule)

    Cons

    Not much except this is how Microsoft Bookings SHOULD work. So... I suspect one day this feature set will be properly integrated into the Office suite, until then the only thing I'd want is licensing that encourages occasional use (I'd love the entire company to have, just don't want to pay the license for people who may only use very occasionally).

    Showing 5 reviews of 2,316 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    • Starting from: USD 8.00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.

    Calendly has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Calendly supports the following languages:

    English, French, German, Spanish

    Calendly supports the following devices:

    Android (Mobile), iPhone (Mobile)

    Calendly integrates with the following applications:

    Gmail, GoTo Meeting, Google Calendar, Microsoft 365, Microsoft Outlook, PayPal, Salesforce Sales Cloud, Stripe, Zapier

    Calendly offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

    Related categories

    See all software categories found for Calendly.