Todoist

Todoist

Multi-platform to-do list and task manager

4.6/5 (1129 reviews)

Todoist Overview

What is Todoist?

Get things out of your head and into your to-do list with Todoist. This simple yet powerful top-rated productivity app helps keep track of all your important tasks and projects across 15+ platforms and in 20 different languages. Used by over 13 million people and rated 'The Best To-Do List App' by The Verge and PC Mag.

With Todoist, you can manage tasks and collaborate on shared projects on the web, your mobile device (iOS & Android), desktop (Windows & Mac), in your email inbox (Gmail & Outlook) and your web browser (Google Chrome, Firefox, & Safari). Your data is synchronized across all platforms in real time, even when you're offline.

Add tasks into Todoist the moment they occur to you with natural language like "pay the rent every first Monday," "call Sarah next Wednesday at 9:30AM," or "walk 5,000 steps every day starting December 1st ending January 31st." And to make your life easier, Todoist's has an AI-powered feature called Smart Schedule that uses machine learning to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps break your large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks in the format that suits you best.

60+ integrations with popular third party apps– like Dropbox, Google Drive and Zapier– enable you to set up an efficient and personalized task management system that ensures that nothing important ever slips through the cracks.

Todoist is the only to-do list app that helps you stay on-track with a unique point system called Todoist Karma. Todoist Karma gives you points for completing tasks, using advanced features, and reaching your weekly and monthly productivity goals. You can see your tangible progress with visual graphs color-coded by project.

Todoist Overview

Cost

Starting from
USD 36.00/year

Pricing options

Free Trial
Free
Subscription
Value for money

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium is available for $29 per year.

Todoist Business can be trialed free for 30 days, and plans cost $3 per user per month, or $29 per user per year.


Todoist Features

Devices
Business size
S M L
Markets
Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America
Supported Languages
Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English and 13 others, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Screenshots

Todoist screenshot:
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Todoist Reviews

Todoist Reviews

Overall rating
4.6
/
5
Excellent
723

Very good
320

Average
76

Poor
5

Terrible
5

Value for Money
4.5
Features
4.3
Ease of Use
4.6
Customer Support
4.4
92% recommended this app
Faith M.

Keeps Us Organized and On Task

Todoist has been a game-changer for us. Its ease of use and interactive feedback helps us stay focused and achieve goals. They continue to work to improve it and a recent update has made using the app even easier. We are never without it when on-site or in the workroom.


Steve M.

The to-do app I've actually stuck with for a long time

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.


Steve B.

The Go To Productivity Tool For Mobile and Desktop

I'm the type of person who's focused when I want to be, however, distractions easily occur which is why I needed a tool to assit with my tasks and goals. Todoist has signigicantly improved that for me and I am forever grateful for having this tool via my laptop, desktop and mobile device with their mobile APP. Overall I'm very satisfied with Todist and there is a free option for people who are just starting out. I'd highly recommend it.


Laura P.

Easy To Use, Not So Easy To Organice

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.


Nigel M.

Get things done in style!

I have become a ToDoist advocate and highly promote ToDoist to everyone I work with. My clients have now started to share projects with me and 1:1 collaboration is in place with as many team members that I need to work with.


Faith M.
Industry: Apparel & Fashion
Company size: 2-10 Employees

Keeps Us Organized and On Task

Used Daily for 1+ year
Reviewed on 17/01/2020
Review Source: Capterra

Todoist has been a game-changer for us. Its ease of use and interactive feedback helps us stay focused and achieve goals. They continue to work to improve it and a recent update has made using the app even easier. We are never without it when on-site or in the workroom.

Pros

We are theatre costumers who costume 12-14 shows a year. We use Todoist to keep track of all actors and their various costumes needed and the tasks required to complete those costumes. We love how easy it is to add new tasks to an existing one and how flexible each task can be. We can add a due date, assign a team member, and use labels to let us know what needs to be done or where it needs to be retrieved or bought from. It celebrates your productivity and emails you if a task is overdue as well as a report of how you did for the week. We can always tell if we did not use Todoist as faithfully as we should have during a project and in meetings the response to "How do we stay on task and organized?" is always "Remember to update and use Todoist!"

Cons

There is a 300 task limit to every project and we can easily hit that when we are first starting out and getting everything laid out for a show. It would also be nice to add an entire team to a project instead of individuals one at a time.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Steve M.
Industry: Nonprofit Organization Management
Company size: 501-1,000 Employees

The to-do app I've actually stuck with for a long time

Used Daily for 2+ years
Reviewed on 31/12/2019
Review Source: Capterra

It's superb for always being ready to go. I really love the Android widget that always sits on my home screen right next to my calendar and weather. It shows my task list for the day and I have no excuse for not knowing what needs doing.

Pros

I have used Todoist for almost 3 years now and it's the one to-do product that I seem to be able to stick with. I went through a variety of to-do-list managers before this, but somehow because of the wide range of platforms that it supports, including a browser extension, a native Windows app, mobile apps, and a native Mac app, Todoist meets my needs really well. So I guess the feature I like the most is it's ubiquity and speed--it's always close at hand. It can even be the default to-do manager on an Alexa device, which is really nice because you don't have to say "open Todoist" or something like that.

Cons

The free version is really limited. I had the paid version for quite a while and then switched back, but miss a few of the paid features. Even simple things like seeing completed to-dos aren't available unless you pay, so consider the free tier to be VERY limited.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 9.0/10

Steve B.
Industry: Hospitality
Company size: 201-500 Employees

The Go To Productivity Tool For Mobile and Desktop

Used Daily for 2+ years
Reviewed on 28/04/2020
Review Source: Capterra

I'm the type of person who's focused when I want to be, however, distractions easily occur which is why I needed a tool to assit with my tasks and goals. Todoist has signigicantly improved that for me and I am forever grateful for having this tool via my laptop, desktop and mobile device with their mobile APP. Overall I'm very satisfied with Todist and there is a free option for people who are just starting out. I'd highly recommend it.

Pros

What I particularly like about Todoist is the overall layout. Whether using a mobile device, the APP or desktop, it's layout is comparable to your typical email provider, which makes it easy to navigate as well as to get the tasks done at hand.

Cons

The premium upgrade caters to a large majority for those that are in need of assistance to their productivity, however the downside is that the current pricing $3 per month (as of 28/04/2020) appears to be somewhat of incredible value, however, it's commitment to pay only annually, may question a lot of first time users as to whether the $36 up front cost is worth paying for the upgrade. The upside to this is that their current "business" plan does have a monthly option of only just $6 a month, enabling a lot of short time task users to commit morever their premium plan. Happy days!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Laura P.
Industry: Media Production
Company size: 2-10 Employees

Easy To Use, Not So Easy To Organice

Used Daily for 6-12 months
Reviewed on 10/09/2019
Review Source: Capterra

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros

Me and my team really like how easy to use it is.
It helps keeping track of what needs o be done and lets other people know what's been completed.
It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks.
The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder.

All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose?

But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them.
I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore.

Also, I'd appreciate if some type of colour coding could be applied in some way.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 5.0/10

Nigel M.
Industry: Information Technology & Services
Company size: Self Employed

Get things done in style!

Used Daily for 2+ years
Reviewed on 11/02/2020
Review Source: Capterra

I have become a ToDoist advocate and highly promote ToDoist to everyone I work with. My clients have now started to share projects with me and 1:1 collaboration is in place with as many team members that I need to work with.

Pros

ToDoist has been amazing! It's so simple to create shared projects and collaborate in tasks. Start by getting your team together to offload all the clutter from their minds and organise this into manageable workflows.
ToDoist has been great in reducing email, converse more in person and use the comment feature to communicate on each individual task.

Cons

I can't find any faults with it in all the years I've been using it. It's amazing!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8.7/10
Based on 1,129 user ratings
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Todoist Pricing

Todoist Pricing

Starting from
USD 36.00/year
Free Trial
Free
Subscription
Value for money

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium is available for $29 per year.

Todoist Business can be trialed free for 30 days, and plans cost $3 per user per month, or $29 per user per year.

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium is available for $29 per year.

Todoist Business can be trialed free for 30 days, and plans cost $3 per user per month, or $29 per user per year.

Value for Money
4.5/5
Based on 1,129 user ratings
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Todoist Features

Todoist Features

API
Access Control
Activity Dashboard
Activity Tracking
Automatic Notifications
Chat
Collaboration Tools
Collaborative Workspace
Commenting
Customisable Branding
Document Management
Document Storage
Drag & Drop Interface
File Management
Permission Management
Projections
Reporting & Statistics
Search Functionality
Third Party Integration
Workflow Management
Features
4.3/5
Based on 1,129 user ratings
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Categories

Videos and Tutorials

Videos and Tutorials

Additional information for Todoist

Additional information for Todoist

Key features of Todoist

  • Automatic backups
  • Centralized team billing
  • Contact list integration
  • Custom filters
  • Customizable filters
  • Email notifications
  • Login tracking
  • Multiple integrations
  • Open API
  • Priority levels
  • Productivity tracking
  • Project sharing
  • Project templates
  • Real-time synchronization
  • Recurring tasks
  • SMS and email reminders
  • Sharing controls
  • Task comments
  • Task creation from emails
  • Task labelling
  • User management

Benefits

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Todoist FAQs

Todoist FAQs

Below are some frequently asked questions for Todoist.

Q. What type of pricing plans does Todoist offer?

Todoist offers the following pricing plans:

Starting from: USD 36.00/year

Pricing model: Free, Subscription

Free Trial: Available

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business. Todoist Premium is available for $29 per year. Todoist Business can be trialed free for 30 days, and plans cost $3 per user per month, or $29 per user per year.

Q. What are the main features of Todoist?

Todoist offers the following features:

  • Automatic backups
  • Centralized team billing
  • Contact list integration
  • Custom filters
  • Customizable filters
  • Email notifications
  • Login tracking
  • Multiple integrations
  • Open API
  • Priority levels
  • Productivity tracking
  • Project sharing
  • Project templates
  • Real-time synchronization
  • Recurring tasks
  • SMS and email reminders
  • Sharing controls
  • Task comments
  • Task creation from emails
  • Task labelling
  • User management

Q. Who are the typical users of Todoist?

Todoist has the following typical customers:

Freelancers, Mid Size Business, Non Profit, Small Business

Q. What languages does Todoist support?

Todoist supports the following languages:

Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Q. What type of pricing plans does Todoist offer?

Todoist has the following pricing plans:

Free, Subscription

Q. Does Todoist support mobile devices?

Todoist supports the following devices:

Android, iPhone, iPad

Q. What other apps does Todoist integrate with?

Todoist integrates with the following applications:

Built.io Flow, Kissflow Digital Workplace, LiveChat, NetHunt CRM, ProjectManager.com, Slack, TMetric, Time Doctor, TimeCamp, Zapier

Q. What level of support does Todoist offer?

Todoist offers the following support options:

FAQs, Online Support, Video Tutorials