About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.

Pricing starting from:

USD 3.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany, United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, zh-hant

Pricing starting from:

USD 3.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
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Todoist Software - Todoist add due dates Todoist Software - Todoist assign tasks Todoist Software - Todoist sub-tasks Todoist Software - Todoist task management Todoist Software - Todoist to-do list

Features

Total features of Todoist: 43

  • API
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Customizable Templates
  • Deadline Management
  • File Management
  • File Sharing
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Notes Management
  • Prioritization
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Recurring Tasks
  • Reminders
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Workflow Management

Alternatives

Microsoft To Do

4.5
#1 Alternative to Todoist
Microsoft To Do (formerly known as Wunderlist) is a daily planner app that allows users to manage and share daily to-do...

Trello

4.5
#2 Alternative to Todoist
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

Asana

4.4
#3 Alternative to Todoist
Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

Any.do

4.4
#4 Alternative to Todoist
Any.do is a mobile and online task management and to-do list software with real-time sync across a range of apps for...

Reviews

Overall rating

4.6 /5
(1,440)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.6/5
Customer Support
4.4/5

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Showing 5 reviews of 1,440
Darien C. Darien C.
Overall rating
  • Industry: Religious Institutions
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Todoist is a powerful, intuitive to-do list application with many features & only a few flaws

Reviewed on 10/01/2021

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the...

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the numerous projects & tasks I have to juggle. While it can be complicated at times and lacks certain features I would love to see, it is the best project management app I've ever used, and I would sorely miss it if Todoist were to be shut down.

Pros

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Cons

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Alternatives Considered

Microsoft To Do and Any.do

Reasons for Switching to Todoist

Todoists simplicity & features set it apart above the rest
Verified Reviewer
Overall rating
  • Industry: Management Consulting
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Trailblazer

Reviewed on 17/11/2021

I really liked it. Todoist works exceptionally well, smooth like butter and does not get in the way...

I really liked it. Todoist works exceptionally well, smooth like butter and does not get in the way of organizing your life. The minimalist design language was one of the first of its kind back when they first started out as an online-only service. In the meantime they have introduced native apps for all major platforms. Expect this to just work, and work well. Tags are an especially useful future as are priorities. This helps you see with a glance (or using a filtering function) what is relevant or important. Todoist is great if you want to adhere to the GTD philosophy or if you want to create your own customized system to manage your tasks. I have not used the collaborative function but would expect it to work well too.

Pros

Todoist has keyboard shortcuts down. That makes it easy and fast to navigate once you are familiar with it. Quick entry is easy and fast. The app gives you lots of ways to slice and dice your todo list, such as favorites, different priority levels and lables. Different views, such as a Kanban type of board can help organize and manage your task list. One thing that makes Todoist especially easy to use is that you can add tasks by email, you can add attachements (the word doc you need to read is right there).

Cons

I am not a fan of subscription services. The free version is great to test the service but too limited to use as daily driver. If you are ok with paying a monthly fee, then the 4$/month (3$ if you pay for the whole year upfront) is a reasonable ask. This and the sheer number of functions steered me towards an alternative as I was looking for something simpler. In my experience, more features just meant more distractions from actually checking off items on my task list.

Alternatives Considered

OmniFocus and Things

Reasons for Switching to Todoist

In the end I chose an alternative to Todoist, as I am no fan of subscription services and rather pay once for a product, knowing I can use it as long as it still works with the OS I am using. But had it not been for that Todoist would have beat out Things by Cultured Code. The reason being that there are some more functionalities and the ease of use with keyboard on a computer is the best I know of.
Laura P. Laura P.
Overall rating
  • Industry: Media Production
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Easy To Use, Not So Easy To Organice

Reviewed on 10/09/2019

The founder of the company really likes it to keep track of what everyone is doing so I've been...

The founder of the company really likes it to keep track of what everyone is doing so I've been using it for the last 5 months (since I started in this company).
But anyway, I actually keep using the Notes App on Mac which is really similar to Todoist but I can keep my tasks private - which is something I wish I could do on Todoist, not sure if there is a way already but it's not very clear who can see what.

Pros

Me and my team really like how easy to use it is.
It helps keeping track of what needs o be done and lets other people know what's been completed.
It doesn't over complicate things and it's really good that you can have it on your phone and get updates on notifications.

Cons

I get that keeping it simple must be the main idea behind this app. However, I'd appreciate if some hierarchy could be applied when organising the tasks.
The way to organise projects on the left part could be, for example, group into folders so once a project is finished you could, for example, move it to an archive folder.

All the Karma points system and the notifications is a bit confusing or just not clear enough. Is it just to cheer you up when you've completed many tasks or has it got any actual purpose?

But the most important: I wish tasks wouldn’t disappear from my inbox right when I complete them.
I wish I could still see them (maybe in a lighter grey colour) so I see what I've completed and then I could manually move them into a project folder when I don't want to see them anymore.

Also, I'd appreciate if some type of colour coding could be applied in some way.

Verified Reviewer
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My go-to task management software

Reviewed on 17/08/2021

After taking a productivity course, I knew I had to have a new tool to help me keep organized....

After taking a productivity course, I knew I had to have a new tool to help me keep organized. After an extensive search, I found that Todoist was the most complete task management software out there. It definitely help me so much with productivity and keeping everything in order. I even showed the tool to some co-workers and they were instantaneously hooked as well.

Pros

I love how easy it is to create my tasks and keep them organized by projects/areas. There are so many tools like tagging, due date, share with someone, recurring tasks, projects, notes - all that you can imagine to make sure it will all be organized. The shortcuts are my favorite! Whever I'm in a meeting or in the middle of something, I can create tasks and make notes so fast - that just helps my everyday. It's very easy to make a recurring task or set a reminder, all by just writing commands on your task.

Cons

Not being able to have both personal and professional accounts logged into the app. I wish it would let me have both accounts in a single app.

Maszni A. Maszni A.
Overall rating
  • Industry: Entertainment
  • Company size: 1,001-5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Get organized with Todoist

Reviewed on 22/03/2021

I need a simple software that i can relied on to managing my days, and Todoist is the best option...

I need a simple software that i can relied on to managing my days, and Todoist is the best option for that objective. It can be connected or integrated with Google Assistant which will remind me of my event on my calendar with it voice.

Pros

The best thing that i really like is it can be access from various device and no need to install the software into the device. I use it as my organizer to schedule, remind and organized all my daily task and to-do list, either for my work task or for my personal task. It is not packed with feature like other project management software, but still can get the work done.

Cons

It lacked of feature that i need and sometimes it is quite frustrating and i have to using other software to get it done. Other than that, It is very helpful in reminding and scheduling my day and not too expensive to subscribing its premium plan.

Showing 5 reviews of 1,440 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: USD 3.00/month View Pricing Plans
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $3/month (billed annually) or $4/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

Todoist has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, zh-hant

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Integromat, Jira, Klipfolio, Mailbutler, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Webex, Zapier, Zendesk, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

Related categories

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