Todoist

Todoist

Multi-platform to-do list and task manager

4.6/5 (850 reviews)

Todoist Overview

Get things out of your head and into your to-do list with Todoist. This simple yet powerful top-rated productivity app helps keep track of all your important tasks and projects across 15+ platforms and in 20 different languages. Used by over 13 million people and rated 'The Best To-Do List App' by The Verge and PC Mag.

With Todoist, you can manage tasks and collaborate on shared projects on the web, your mobile device (iOS & Android), desktop (Windows & Mac), in your email inbox (Gmail & Outlook) and your web browser (Google Chrome, Firefox, & Safari). Your data is synchronized across all platforms in real time, even when you're offline.

Add tasks into Todoist the moment they occur to you with natural language like "pay the rent every first Monday," "call Sarah next Wednesday at 9:30AM," or "walk 5,000 steps every day starting December 1st ending January 31st." And to make your life easier, Todoist's has an AI-powered feature called Smart Schedule that uses machine learning to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps break your large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks in the format that suits you best.

60+ integrations with popular third party apps– like Dropbox, Google Drive and Zapier– enable you to set up an efficient and personalized task management system that ensures that nothing important ever slips through the cracks.

Todoist is the only to-do list app that helps you stay on-track with a unique point system called Todoist Karma. Todoist Karma gives you points for completing tasks, using advanced features, and reaching your weekly and monthly productivity goals. You can see your tangible progress with visual graphs color-coded by project.

Pricing

Starting from
USD 36.00/year
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English and 13 others, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Todoist Reviews

Overall rating
4.6/5
93% positive reviews
550
Excellent
239
Very good
55
Average
4
Poor
2
Terrible
Scott B.

Intuitive product, quick to implement

Used Daily for 1+ year
Reviewed on 01/08/2019
Review Source: Capterra

I'm a proud premium member because the software does its job and doesn't get in my way. I use it for both my work and personal tasks, but separating the two out is really simple to do.

Pros

I've tried dozens of systems for my day-to-day tasks, and finally landed on Todoist a couple years ago. The natural language processing for entering in tasks makes it easy to type something in using the iOS app and pick up where I left off later on my Mac. Typing in a date automatically adds the date information, which means I can just type "add photo to new blog post tomorrow" and have the task on tomorrow's list without having to fiddle in menus.

As they say, it just works.

Cons

Things that "just work" tend to have their little nuances that mean sometimes it doesn't just work. Todoist is constantly pushing out updates behind the scenes through their server back-end, which means you're always on the latest version of the software even if you don't update the client software. Sometimes that means they move too fast and break things. There have been multiple occasions where the software suddenly doesn't work as expected and I have to wait a couple hours for them to push out a fix. Perhaps their testing procedures will meet enterprise expectations eventually, but this is normal for cloud services these days...

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10
Verified Reviewer

A Fully Featured Task Management Solution for Individual and Organizations

Used Daily for 2+ years
Reviewed on 22/07/2019
Review Source: Capterra

My overall experience with Todoist is very satisfactory and will recommend Todoist to most of the people. The UI is fantastic, feature set is almost complete, integrations and API are nicely done and pricing is very effective. If they can add some additional features like custom day start and end time and also durations for tasks, it will be a 5 star rated task management solution.

Pros

The things I liked the most about Todoist is its feature set. It has got nearly all the features you can ask from a task management service. Also, integrations is a strong point of Todoist. It has a two way Google Calendar sync, also integrates well with Zapier and IFTTT. The API provided by Todoist is very powerful and lets a user/developer automate stuff to a deeper extent.

Cons

The thing I liked the least about Todoist is lack of duration of tasks. There is no way to set a start and end time to the task which can lead to various miscalculations. Also, there is no option to set custom day start and end time, which can be problematic for some people.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Rob C.

Changed how I work & live

Used Daily for 2+ years
Reviewed on 14/05/2019
Review Source: Capterra

I use Todoist to manage just about everything I do, in the office and out. I've found it is particularly useful for breaking up lengthy task lists into day-to-day chunks of activity, as well as for creating plans for long-term work that needs to be picked at over time. With Todoist, I find myself much less likely to forget tasks that need doing, and to approach my work in an organized, methodical fashion.

Pros

No exaggeration, adopting Todoist as the app for tracking projects, chores, and other to-dos had a profound benefit to my productivity. The interface is fantastic, and integrations with IFTTT, Google Calendar, and heaps of other software makes it easy to automate the addition of tasks to your list or schedule.

The reminders, though, are what really changed the game for me. Being able to schedule reminders not only for particular dates and times, but for when you enter particular areas is an incredible benefit. For instance, it makes it easier remember to pick something up when you're physically at the store, or to check on the status of a project as soon as you arrive at work.

Finally, the karma and productivity streak systems, for those who like a little gamification, are nice tools for motivating yourself to stay on top of things.

Many of these features require or work best with a Premium subscription, which I endorse purchasing, but Todoist is also a great app as a free service. Try it out; you won't be disappointed.

Cons

The biggest issue I have with Todoist is that while the web and mobile applications are top-notch, the Windows 10 native app is missing features, particularly in regards to notifications. Sync is also inconsistent with that app. It's easy enough to get by without touching the native app, but I would love to see it fixed.

Rating breakdown

Ease of Use

Likelihood to recommend

10.0/10
Verified Reviewer

Streamlined Planning on All Devices

Used Daily for 2+ years
Reviewed on 19/04/2019
Review Source: Capterra

I used Todoist a few years back and loved it. I then switched to a different platform for one reason or another, but ended up coming back to Todoist for its ease of use and ability to have recurring tasks. I use it for my personal tasks as well as for my business tasks.

Pros

I use Todoist for both my personal task manager as well as my business task manager. I'm a work-from-home mom with a growing business and I like that I can seamlessly use this for ANY task I need to complete. I am able to put household chores, personal projects and work projects all in one. It allows me to organize and categorize all of my to-dos I add.

I love that I can have this on my desktop, tablet and phone and they seamlessly update constantly. It helps me know what needs to be done wherever I am.

The other thing that I absolutely LOVE and saves me tons of time is that I can make some tasks recurring. I am able to add weekly, daily or monthly tasks to my to-do list. This has helped me so I never forget a task or skip doing things that come up just once in a while.

When life gets really busy, and unexpected things come up I can easily change my tasks to a different due date. This makes a world of difference in actually getting my tasks done. Instead of having a to-do list a mile long, I can re-prioritize what I have left and add it to different days as needed.

Cons

My only complaint is that I'm not able to see what I've checked off in the free version. Sometimes a task will get accidentally bumped and marked as done on my phone, and I have no way of going back to retrieve what it was without paying.

The other thing I wish there was in this software was a way to add these items to my calendar. I use Google Calendars, and it would be really nice to be able to take a task and place it on my calendar schedule as well to keep my life super organized.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

10.0/10
Verified Reviewer

A Highly Capable Task Management System

Used Daily for 2+ years
Reviewed on 21/12/2018
Review Source: Capterra

This software has been highly effective at helping me track not only personal tasks but organize business projects amongst a team that operates in a non-traditional office environment. By utilizing Todoist, we have ensured more effective tracking and increased our completion rate of tasks. It also allows for an easier sharing of information, allowing everyone to be informed.

Pros

Todoist is an excellent task management system that works well for both personal and business use. It offers the ability to easily organize projects and sub-projects as well as breaking tasks into smaller steps under one heading. It does take a traditional list format, as opposed to the visual card layout of Trello, but many people may find that they prefer this style.

The following features are ones that I have found to be extremely valuable in my roughly two years of using this software:
--Comments - the ability to make multiple comments on a task and even attach files has been great for both my personal and professional project management workflow.
--Assigning tasks - being able to assign tasks to specific team members is great for managing complex projects and tracking accountability.
--Integrations - integrations with popular services such as Outlook, Spark, Slack, Siri, Alexa, etc. make it easy and convenient to add tasks from anywhere. The ability to easily add an email is especially helpful.
--Labels - the ability to label tasks and projects and then filter based on those labels is extremely helpful.
--Natural language input - the ability to quickly and easily add a date, reminder, file in a project, or assign a person during the initial creation step makes it much easier to create detailed tasks.

Overall, I've found this software to be useful and would highly recommend both the free and premium versions.

Cons

Sometimes, depending on the OS, the interface can be funky. For example, I find the interface for iOS/mobile to be slightly harder to use when it comes to easily rearranging projects/tasks or making comments quickly.

I'd also like to see better visual organization in the form of custom icons for tasks. Though the ability to change colors exists, this often isn't enough during complex use. It would also be highly useful to assign tasks to multiple people or groups, instead of one particular person.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

9.0/10

Todoist Pricing

Starting from
USD 36.00/year
Pricing options
Free Trial
Free
Subscription
Value for money

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium is available for $29 per year.

Todoist Business can be trialed free for 30 days, and plans cost $3 per user per month, or $29 per user per year.

Todoist Features

  • API
  • Activity Tracking
  • Automatic Notifications
  • Collaboration Tools
  • Collaborative Workspace
  • Commenting
  • File Management
  • Projections
  • SSL Security
  • Search Functionality
  • Third Party Integration

  • Access Control
  • Activity Dashboard
  • Chat
  • Communication Management
  • Customizable Branding
  • Document Management
  • Document Storage
  • Drag & Drop Interface
  • Permission Management

Additional information for Todoist

Key features of Todoist

  • Automatic backups
  • Centralized team billing
  • Contact list integration
  • Custom filters
  • Customizable filters
  • Email notifications
  • Login tracking
  • Multiple integrations
  • Open API
  • Priority levels
  • Productivity tracking
  • Project sharing
  • Project templates
  • Real-time synchronization
  • Recurring tasks
  • SMS and email reminders
  • Sharing controls
  • Task comments
  • Task creation from emails
  • Task labelling
  • User management

Benefits

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Todoist FAQs

Below are some frequently asked questions for Todoist.

Q. What type of pricing plans does Todoist offer?

Todoist offers the following pricing plans:

Starting from: USD 36.00/year

Pricing model: Free, Subscription

Free Trial: Available

Todoist is available as Todoist Free, Todoist Premium and Todoist Business. Both the free and premium versions are aimed at personal use and have a reduced feature set compared to Todoist for Business.

Todoist Premium is available for $29 per year.

Todoist Business can be trialed free for 30 days, and plans cost $3 per user per month, or $29 per user per year.

Q. What are the main features of Todoist?

Todoist offers the following features:

  • Automatic backups
  • Centralized team billing
  • Contact list integration
  • Custom filters
  • Customizable filters
  • Email notifications
  • Login tracking
  • Multiple integrations
  • Open API
  • Priority levels
  • Productivity tracking
  • Project sharing
  • Project templates
  • Real-time synchronization
  • Recurring tasks
  • SMS and email reminders
  • Sharing controls
  • Task comments
  • Task creation from emails
  • Task labelling
  • User management

Q. Who are the typical users of Todoist?

Todoist has the following typical customers:

Freelancers, Mid Size Business, Non Profit, Small Business

Q. What languages does Todoist support?

Todoist supports the following languages:

Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Q. What type of pricing plans does Todoist offer?

Todoist has the following pricing plans:

Free, Subscription

Q. Does Todoist support mobile devices?

Todoist supports the following devices:

Android, iPhone, iPad

Q. What other apps does Todoist integrate with?

Todoist integrates with the following applications:

Built.io Flow, KiSSFLOW, LiveChat, NetHunt CRM, ProjectManager.com, Slack, TMetric, Time Doctor, TimeCamp, Zapier

Q. What level of support does Todoist offer?

Todoist offers the following support options:

FAQs, Online Support, Video Tutorials