Podio

The flexible way to manage projects with clients

4.3 /5 (262 reviews) Write a Review!

Podio Overview

What is Podio?

A new level of project visibility

Podio makes deadlines, responsibilities and goals clear for everyone – and they’re always up to date. With transparent, organized projects, you’ll never need to slow your team down to get a status update. You’ll have the oversight you need to see if everything’s on track.

Incredible flexibility

You and your team define all the structure of your content, reports and overviews. So you can run projects your way, unhindered by workarounds imposed by rigid software. And your team will love how Podio reflects the way you already talk and think about your business.

Real time and your time

Whether you need an immediate answer from your team or just want to share some great resources and insights, Podio puts all your conversations in one place in the context of the work you’re doing. This enables you to tighten your communications without increasing everyone’s email load.

Podio grows with you

Want to do more than project management with Podio? Simply extend Podio to handle CRM, recruiting workflows or even your company intranet in minutes. Podio’s ability to connect teams and processes already helps thousands of companies run their entire operations in one place.

Podio Overview

Cost

Starting from
USD 9.00/month

Pricing options

Free Trial
Free
Subscription
Value for money

Unlimited free use for up to five people.
Basic: $9/employee/month (billed monthly) or $7.20/employee/month (billed annually).
Plus: $14/employee/month (billed monthly) or $11.20/employee/month (billed annually).
Premium: $24/employee/month (billed monthly) or $19.20/employee/month (billed annually).
Custom plans are also available for larger teams.


Podio Features

Devices
Business size
S M L
Markets
Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America
Supported Languages
Chinese (Simplified), Danish, Dutch, English, French and 7 others, German, Italian, Japanese, Portuguese, Russian, Spanish, Swedish

Screenshots

Podio screenshot:
Podio screenshot: Podio screenshot: Podio screenshot: Podio screenshot: Podio screenshot: Podio screenshot:

Podio Reviews

Podio Reviews

Overall rating
4.3
/
5
Excellent
133

Very good
94

Average
22

Poor
8

Terrible
5

Value for Money
4.4
Features
4.2
Ease of Use
4
Customer Support
4.1
87% recommended this app
Manuel D.

The best CRM and working software


Justin H.

Serves it's purpose

The big boss also loves this program, because it can generate many different reports for him, from bid activity, pending logs, securement logs, win percentages with different customers or geographic areas. allows him to see many different metrics with just a few clicks.


Kelsey H.

Just what we needed.

Great! Will continue to use for the foreseeable future!


Verified Reviewer

Very flexible software, but increasingly unreliable

Overall, pretty good for a budget CRM. But it feels like a platform with its better days behind it.


Verified Reviewer

Podio is perfect

Podio saves time, makes reporting a breeze and basically helps me run my entire department.


Manuel D.
Industry: Real Estate
Company size: 2-10 Employees

The best CRM and working software

Used Daily for 6-12 months
Reviewed on 03/05/2019
Review Source: Capterra

Pros

It is amazing how it can integrate with so many things, send emails, sms, signatures. The files can be organized with just a click. It is also suitable for any type of business sin it can be customize. At a good price

Cons

Extremely difficult to set up. Requires additional help to do it

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Justin H.
Industry: Construction
Company size: 501-1,000 Employees

Serves it's purpose

Used Daily for 1+ year
Reviewed on 04/09/2019
Review Source: Capterra

The big boss also loves this program, because it can generate many different reports for him, from bid activity, pending logs, securement logs, win percentages with different customers or geographic areas. allows him to see many different metrics with just a few clicks.

Pros

The website is incredibly customizable, which allows you make this program perform many tasks that vary greatly. Our main purpose was to use this as a bid center for our company, allowing all of our branches to see who was bidding which jobs. After setting that up, we were able to have podio send out reminders after certain amounts of time to follow up on the bid results. If we were awarded the job, it will then send out notices to our purchasing department, project managers, and super intendents with the relevant information (start end dates, contract prices, labor hours estimated, location, contact info, etc). It is very helpful to make sure our branches do not double up estimating the same projects.

Cons

Being very customizable also means it can be quite tedious to set up initially. There are, however, many premade modules you can either use as is, or customize to fit you needs.

Response from Podio

Hi Justin, thanks for the review! Much appreciated. Cheers, Sara from Podio

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Kelsey H.
Industry: Consumer Services
Company size: 2-10 Employees

Just what we needed.

Used Daily for 2+ years
Reviewed on 25/06/2020
Review Source: Capterra

Great! Will continue to use for the foreseeable future!

Pros

Ability to customize templates for different project types. I also like that I can share projects with people outside of Podio without having to add them as users.

Cons

It’s not very pretty to look at, but I would rather have a clean interface than compromise function for beauty.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Verified Reviewer
Industry: Information Technology & Services
Company size: 13-50 Employees

Very flexible software, but increasingly unreliable

Used Daily for 1+ year
Reviewed on 27/10/2018
Review Source: Capterra

Overall, pretty good for a budget CRM. But it feels like a platform with its better days behind it.

Pros

Podio is designed for project managers, but we used it as our CRM - which shows how flexible it is.

It worked well, the UI is nice, the workflows save you a lot of time and you can link up items well for automation (e.g. if you close a deal, mark the associated company item as 'customer').

The reporting worked quite well too. You can pull data into reports and create nice dashboards. And you can export to Excel.

Cons

Citrix aren't investing in Podio - it looks the same as when we started using it years ago. It's also increasingly unreliable - there have been numerous all-day outages in 2018. This is frustrating when you depend on Podio to run your business.

We have since moved onto a different CRM software because of these issues.

Response from Podio

Thanks for sharing your review of Podio! We are dedicated to improve the reliability and performance of Podio in the future. Please read more details here: https://blog.podio.com/2018/01/10/2017-year-in-review/

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Verified Reviewer
Industry: Information Technology & Services
Company size: 5,001-10,000 Employees

Podio is perfect

Used Daily for 2+ years
Reviewed on 22/04/2020
Review Source: Capterra

Podio saves time, makes reporting a breeze and basically helps me run my entire department.

Pros

I am not a developer or tech boffin. And you do not have to be when you are using Podio. It is so simple yet powerful that I don't understand why every company out there aren't using it. I use it for numerous functions in my business: workflow, registration, contacts, fun, events, etc.
I like how easy it is to learn and use. I really like how fast I can build, update and change my own workspaces and apps. I use the web-form functionality all the time and it looks very professional.

Cons

Is it a Podio or a user problem...? but it often happens that I will add a person a workspace and then they can't access it? And I haven't found the answer in the online help function.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
8.2/10
Based on 262 user ratings
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Podio Pricing

Podio Pricing

Starting from
USD 9.00/month
Free Trial
Free
Subscription
Value for money

Unlimited free use for up to five people.
Basic: $9/employee/month (billed monthly) or $7.20/employee/month (billed annually).
Plus: $14/employee/month (billed monthly) or $11.20/employee/month (billed annually).
Premium: $24/employee/month (billed monthly) or $19.20/employee/month (billed annually).
Custom plans are also available for larger teams.

Unlimited free use for up to five people.
Basic: $9/employee/month (billed monthly) or $7.20/employee/month (billed annually).
Plus: $14/employee/month (billed monthly) or $11.20/employee/month (billed annually).
Premium: $24/employee/month (billed monthly) or $19.20/employee/month (billed annually).
Custom plans are also available for larger teams.

Value for Money
4.4/5
Based on 262 user ratings
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Podio Features

Podio Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Collaboration Tools
Drag & Drop Interface
Gantt Charts
Multiple Projects
Prioritizing
Progress Tracking
Project Management
Project Planning
Project Time Tracking
Project Tracking
Projections
Reporting & Statistics
Task Management
Task Tracking
Third Party Integration
Timesheets
Features
4.2/5
Based on 262 user ratings
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Categories

Videos and Tutorials

Videos and Tutorials

Additional information for Podio

Additional information for Podio

Key features of Podio

  • 24 hour personal support from the Podio team
  • API
  • Activity management
  • Activity tracking
  • Automatic notifications
  • Automatic reminders
  • CRM
  • Calendar management
  • Calendar sync with Google
  • Chat functionality
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Collections management
  • Commenting
  • Communication management
  • Configurable workflow
  • Content sharing & feedback workflows with clients
  • Document management
  • Document storage
  • Dynamic card boards
  • Email integration
  • File management
  • File sharing
  • Gantt charts
  • Indexing
  • Instant messaging
  • MS Exchange integration
  • Mobile apps for Android, iPhone & iPad
  • Progress reports
  • Progress tracking
  • Project budgeting
  • Project management
  • Project templates
  • Project time tracking
  • Recurring tasks
  • Reporting
  • Sales pipeline reports
  • Simple CRM & sales tracking
  • Software development kit
  • Status tracking
  • Task assignment
  • Task management
  • Third party integration
  • Time tracking by project
  • Tracking features
  • Video chat
  • Web forms

Benefits

The increased transparency and structure made possible by Podio will save your team hours on organization and status meetings, so you can focus on the task at hand. Interfacing with clients on Podio makes feedback loops simpler – helping everyone get better results and build stronger relationships.

GetApp Analysis

GetApp Analysis

Why should a project management platform dictate the way your team works? Podio is an online platform that lets its users stay in control over how they get work done. The web-based solution empowers groups to create their own collaboration and project management tools with no technical or IT skills necessary.

Used by teams, companies, and organizations from around the globe, Podio users are encouraged to select from more than 700 free apps available in the Podio App Market. These apps encompass everything from project management to CRM, IT support, recruiting, and HR, and they can be customized to better fit the needs of a specific user’s organization.

Podio Home Screen

What is Podio?

A cloud-based work platform that changes the way groups work in professional environments, Podio has developed a way to let its users manage their own workflows and processes using its customizable tools. These tools are known as apps, and they are designed to add structure to workflows or projects. In most cases, apps connect to social activity streams, which teams can use for sharing files and discussing relevant issues privately.

Apps make up a major part of the Podio solution. Apps can be built by users with no technical skill or IT knowledge. Or, for users who’d prefer not designing their own purpose-built work apps from scratch, pre-made apps can be selected from the Podio App Market.

Podio users are encouraged to structure their projects, teams, and workflows into workspaces, which are shared only with the most relevant colleagues. The platform also provides core features like activity streams, task management, document sharing, contact management, reporting, webforms, and calendars.

Projects

Podio Main Features

Creating Apps

Businesses are encouraged to create their own apps within Podio. App templates are useful for constructing apps that meet the individual needs of unique users, from streamlining deliverables to structuring sales leads.

Use Podio’s drag-and-drop tools to build your own app that can be added to any workspace, and accessed across all your devices, or select an app that’s already been designed by a fellow user in the Podio community. More than 700 apps are already available in the App Market, managing everything from HR and employee recruitment, to project management and CRM.

App Builder

Managing Workspaces

Workspaces are virtual areas where groups of people or teams can work together to meet specific goals. For example, a sales team might create a workspace in order to manage an upcoming project. Anyone can be added to a workspace, regardless of whether that person is an employee of the specific organization.

Get your clients, contractors, and even vendors involved in the project management process by inviting them to participate in relevant workspaces. As a Podio user, you also have the option to create private workspaces that are only known to people in your organization who’ve been invited to take part. Or, you can create open workspaces that are listed for all employees of your organizations to view and join.

Workspaces

Organize Tasks

Podio’s task management features provide users with a way to break down large projects into smaller sets of individual tasks, which can then be assigned to employees or other responsible parties. Podio links tasks to the work that they’re a part of, which provides relevance and context for users.

To take advantage of Podio’s task management tools, start by creating a list of all the tasks that must be completed before a specific project will be ready to go. Set deadlines for these tasks, write brief descriptions, and assign them to specific people. You can also set reminders to yourself to go back and see if a task has been completed on time, even if that task was not assigned to you.

Task Lists

Tracking Opportunities

A lightweight CRM solution enables Podio users to manage their relationships with customers and track sales opportunities throughout the pipeline. The CRM solution can be customized as a Podio app to make those processes easier to achieve.

To use Podio as a CRM tool, install the CRM app pack and customize the provided template based on how your team works. You can use filters and reports to get important sales information into your CRM app, and you can use the Excel importing feature to import historical CRM data, as well.

CRM

Mobile Accessibility

Podio offers free mobile applications for the iPhone, iPad, and Android. These mobile apps give users a complete work experience from their tablets and smartphone devices. Users can collaborate with their organizations and access workspaces, activity streams, tasks, files, calendars and contacts through the mobile apps. Many Podio users say they actually use the mobile apps just as often, if not more often, then they use Podio on their desktop computers.

Mobile App

Podio Integrations

Podio is considered a completely open work platform because it offers so many integrations with other popular business applications. Podio offers more than 15 integrations with apps, including YouSendIt, ShareFile, Box, Dropbox, Google Drive, SkyDrive, SugarSync, Zendesk, Campaign Monitor, Google Apps Mail, GoToMeeting, Freshbooks, Evernote, and Google Docs.

Podio Pricing

Pricing for Podio is based on the number of users within an organization, along with the specific features that an organization needs. The most inexpensive solution is Podio Lite, which is free for teams with up to five employees. Podio Teams is $9 per employee, per month. The Podio Business plan is available with custom pricing for larger teams.

Podio Bottom Line

  • Designed to facilitate collaboration across multiple groups

  • Customizable project management and task organization features

  • More than 700 free apps available in the Podio App Market

  • Empowers groups to create their own work tools

  • Increases transparency and boosts knowledge sharing

Podio FAQs

Podio FAQs

Below are some frequently asked questions for Podio.

Q. What type of pricing plans does Podio offer?

Podio offers the following pricing plans:

Starting from: USD 9.00/month

Pricing model: Free, Subscription

Free Trial: Available

Unlimited free use for up to five people. Basic: $9/employee/month (billed monthly) or $7.20/employee/month (billed annually). Plus: $14/employee/month (billed monthly) or $11.20/employee/month (billed annually). Premium: $24/employee/month (billed monthly) or $19.20/employee/month (billed annually). Custom plans are also available for larger teams.

Q. What are the main features of Podio?

Podio offers the following features:

  • 24 hour personal support from the Podio team
  • API
  • Activity management
  • Activity tracking
  • Automatic notifications
  • Automatic reminders
  • CRM
  • Calendar management
  • Calendar sync with Google
  • Chat functionality
  • Collaboration tools
  • Collaborative review
  • Collaborative workspace
  • Collections management
  • Commenting
  • Communication management
  • Configurable workflow
  • Content sharing & feedback workflows with clients
  • Document management
  • Document storage
  • Dynamic card boards
  • Email integration
  • File management
  • File sharing
  • Gantt charts
  • Indexing
  • Instant messaging
  • MS Exchange integration
  • Mobile apps for Android, iPhone & iPad
  • Progress reports
  • Progress tracking
  • Project budgeting
  • Project management
  • Project templates
  • Project time tracking
  • Recurring tasks
  • Reporting
  • Sales pipeline reports
  • Simple CRM & sales tracking
  • Software development kit
  • Status tracking
  • Task assignment
  • Task management
  • Third party integration
  • Time tracking by project
  • Tracking features
  • Video chat
  • Web forms

Q. Who are the typical users of Podio?

Podio has the following typical customers:

Freelancers, Mid Size Business, Small Business

Q. What languages does Podio support?

Podio supports the following languages:

Chinese (Simplified), Danish, Dutch, English, French, German, Italian, Japanese, Portuguese, Russian, Spanish, Swedish

Q. What type of pricing plans does Podio offer?

Podio has the following pricing plans:

Free, Subscription

Q. Does Podio support mobile devices?

Podio supports the following devices:

Android, iPhone, iPad

Q. What other apps does Podio integrate with?

Podio integrates with the following applications:

Bitium, Campaign Monitor, Constant Contact, Cronforce, GlobiFlow, GlobiMail for Podio, PieSync, Resource Guru, WebMerge, Zendesk

Q. What level of support does Podio offer?

Podio offers the following support options:

FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials