About Zen Planner

Zen Planner is a comprehensive member management software for gyms, schools, boxes & yoga studios that is fully customizable to the unique needs of your business. It has the right combination of essential and intuitive features that will save you time so you can focus on doing what you love. Our solution handles time-intensive administrative tasks like billing, scheduling & attendance tracking, giving you more time to focus on your fitness passion & develop stronger relationships with your members, staff & community. Need a lead-generating website that integrates with your software? How about help with digital marketing? Or virtual training, we offer that too!

We offer innovative apps aimed at improving member experience at your fitness business. Our Staff Mobile App allows your instructors and coaches to check members in, create appointments, setup member profiles, have members make payments & sign documents & more. Kiosk Mode within the Staff App enables members to check-in, make payments, purchase retail, sign up for memberships & sign documents all on their own. Our Member Mobile App is designed to improve member experience outside of the your gym. Within the app your members can view your schedule, reserve their spot in class & see which of their friends have signed up for class. This app also has unique Workout Tracking features, so your members can see the workout of the day, log their results, view their results on your leaderboard & comment on and like their friends' results as well! Both our Member & Staff Apps are available on Android & Apple devices.

We proudly offer straightforward pricing plans starting at $99/month, as payment processing is included when you use our preferred U.S. payment processor. You'll never pay more for key features like embedding, workout tracking & use of our mobile apps. We don't have hidden fees, startup fees or contracts.

We've invested in your success & as soon as you become a customer, you will receive one-on-one training sessions with one of our Onboarding coaches. These sessions will teach you everything you need to know about our software, so you can take full advantage of our solution right from the start. We offer free customer support by phone, email and chat to answer any questions you may have along the way. Our helpful in-house Customer Success team boasts a satisfaction rating of 98%.

Our solution is ideally suited for martial arts & MMA schools, affiliate gyms, yoga studios and fitness studios.

Pricing starting from:

USD 99.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Zen Planner

  • Our Member App for iOS and Android allows members to reserve their spot in class, view who else will be coming, record their workout results, and like and comment on their friends' results.
  • Our Staff App allows staff to check members in for classes, have members sign documents and pay bills, create member profiles, and take member profile photos.
  • Use Kiosk Mode within the Staff App to handle member check-ins, digital signatures on waivers and contracts, retail purchases and more.
  • Payment processing is included in the total monthly price when using the Zen Planner preferred payment processor.
  • Use the customized workout, skill, and martial arts belt tracking within the Member App to engage members.
  • Integration with Infusionsoft allows customers to manage members across both systems & ensure they receive the right communication at the right time.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premises

    Markets

    Australia, Canada, New Zealand, United States

    Supported Languages

    English

    Pricing starting from:

    USD 99.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Zen Planner Software - Within the easy-to-navigate app, members can view available classes and quickly reserve their spot with a single tap. To help with class selection, individuals can also see which of their fellow athletes have signed up for a specific class.
    Zen Planner Software - Make the app more engaging by letting your members get to know your amazing instructors better. This app-only feature enables fitness business owners to provide instructor photos and bios for every class.
    Zen Planner Software - Let your members see who else has signed up for class
    Zen Planner Software - Engage your community and increase accountability with in-app Advanced Workout Tracking features. Members can quickly check the day's workout, log their results and view your community leaderboard conveniently from their mobile device.
    Zen Planner Software - Great job! Dayummmmm! Get it girl!! Let your members show their love for one another with new in-app social features. Members can now "Like" and Comment on leaderboard results.
    Zen Planner Software - Enhance your members experience in the gym with our Kiosk iPad App
    Zen Planner Software - Members can quickly & easily check-in to classes and appointments on the Kiosk iPad App
    Zen Planner Software - Members will know right away when they've checked in successfully. If there's an issue they need to resolve, they'll see an alert within the App
    Zen Planner Software - Processing new or existing members is easy and paperless with our Kiosk iPad App. New and existing customers can sign themselves up for memberships through the App
    Zen Planner Software - The retail kiosk enables members to self-serve and “ring in” retail purchases such as a bottle of water or protein powder. Members can swipe, enter their credit card or select an account on file
    Zen Planner Software - Gym members can digitally sign documents within the App when signing up for new memberships. In-App alerts let them know when there are unsigned documents, which they can then sign through the App
    Zen Planner Software - Easily view your daily calendar & plan your day around busy classes
    Zen Planner Software - Checking members in for class is simple with our Staff App
    Zen Planner Software - Easily see which members have been checked in for class
    Zen Planner Software - See alerts, such as unpaid bills or unsigned documents, when checking members in
    Zen Planner Software - If a member has an unpaid bill, you can have them make a payment within the App
    Zen Planner Software - If a member has an unsigned document, quickly have them sign it before participating in class within the App
    Zen Planner Software - Setup and edit members' profiles within the App. You can quickly call, text or email them by clicking on icons within the App
    Zen Planner Software - Add a photo to a members' profile
    Zen Planner Software - Visually track how often members are coming in by viewing their individual attendance history in their Member Profile
    Zen Planner Software - Display current class workouts and top performers for members to view while they check-in
    Zen Planner Software - The customizable dashboard provides important business data in one easy-to-view location
    Zen Planner Software - Stay organized with daily, weekly or monthly class schedules on a calendar that's color coded by class type
    Zen Planner Software - Quickly access detailed information, on payments, attendance, alerts and progress, for individuals in their Member Profile
    Zen Planner Software - Members will no longer need to manually track workouts in notebooks or on whiteboards with Zen Planner's workout and skills tracking
    Zen Planner Software - In addition to workout tracking, you can also track members' progress and results
    Zen Planner Software - Zen Planner now offers lead-generating Integrated Websites! All our websites are mobile friendly and include embedded forms and calendars, SEO optimizations and a superior support team to help make updates.
    View 33 more
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    Zen Planner video
    Zen Planner video
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    Zen Planner video
    Zen Planner video
    Zen Planner Software - Within the easy-to-navigate app, members can view available classes and quickly reserve their spot with a single tap. To help with class selection, individuals can also see which of their fellow athletes have signed up for a specific class.
    Zen Planner Software - Make the app more engaging by letting your members get to know your amazing instructors better. This app-only feature enables fitness business owners to provide instructor photos and bios for every class.
    Zen Planner Software - Let your members see who else has signed up for class
    Zen Planner Software - Engage your community and increase accountability with in-app Advanced Workout Tracking features. Members can quickly check the day's workout, log their results and view your community leaderboard conveniently from their mobile device.
    Zen Planner Software - Great job! Dayummmmm! Get it girl!! Let your members show their love for one another with new in-app social features. Members can now "Like" and Comment on leaderboard results.
    Zen Planner Software - Enhance your members experience in the gym with our Kiosk iPad App
    Zen Planner Software - Members can quickly & easily check-in to classes and appointments on the Kiosk iPad App
    Zen Planner Software - Members will know right away when they've checked in successfully. If there's an issue they need to resolve, they'll see an alert within the App
    Zen Planner Software - Processing new or existing members is easy and paperless with our Kiosk iPad App. New and existing customers can sign themselves up for memberships through the App
    Zen Planner Software - The retail kiosk enables members to self-serve and “ring in” retail purchases such as a bottle of water or protein powder. Members can swipe, enter their credit card or select an account on file
    Zen Planner Software - Gym members can digitally sign documents within the App when signing up for new memberships. In-App alerts let them know when there are unsigned documents, which they can then sign through the App
    Zen Planner Software - Easily view your daily calendar & plan your day around busy classes
    Zen Planner Software - Checking members in for class is simple with our Staff App
    Zen Planner Software - Easily see which members have been checked in for class
    Zen Planner Software - See alerts, such as unpaid bills or unsigned documents, when checking members in
    Zen Planner Software - If a member has an unpaid bill, you can have them make a payment within the App
    Zen Planner Software - If a member has an unsigned document, quickly have them sign it before participating in class within the App
    Zen Planner Software - Setup and edit members' profiles within the App. You can quickly call, text or email them by clicking on icons within the App
    Zen Planner Software - Add a photo to a members' profile
    Zen Planner Software - Visually track how often members are coming in by viewing their individual attendance history in their Member Profile
    Zen Planner Software - Display current class workouts and top performers for members to view while they check-in
    Zen Planner Software - The customizable dashboard provides important business data in one easy-to-view location
    Zen Planner Software - Stay organized with daily, weekly or monthly class schedules on a calendar that's color coded by class type
    Zen Planner Software - Quickly access detailed information, on payments, attendance, alerts and progress, for individuals in their Member Profile
    Zen Planner Software - Members will no longer need to manually track workouts in notebooks or on whiteboards with Zen Planner's workout and skills tracking
    Zen Planner Software - In addition to workout tracking, you can also track members' progress and results
    Zen Planner Software - Zen Planner now offers lead-generating Integrated Websites! All our websites are mobile friendly and include embedded forms and calendars, SEO optimizations and a superior support team to help make updates.

    Features

    Total features of Zen Planner: 72

    • Activity Tracking
    • Alerts/Notifications
    • Application Management
    • Appointment Management
    • Appointment Scheduling
    • Attendance Management
    • Attendance Tracking
    • Belt Ranking Classification
    • Billing & Invoicing
    • Calendar Management
    • Class Management
    • Class Scheduling
    • Client Portal
    • Client Profiles
    • Contract/License Management
    • Credit Card Processing
    • Customer Accounts
    • Customer Database
    • Customisable Forms
    • Customizable Reports
    • Customizable Templates
    • Data Import/Export
    • Dues Management
    • Electronic Payments
    • Email Management
    • Email Marketing
    • Email Templates
    • Employee Management
    • Enrollments/Onboarding
    • Event Calendar
    • Event Management
    • Facility Scheduling
    • Fitness Plan
    • For Dance Studios
    • For Gyms
    • For Martial Arts
    • For Yoga/Pilates Studios
    • Instructor Management
    • Inventory Management
    • Marketing Automation
    • Member Communication
    • Member Database
    • Member Directory
    • Member Portal
    • Member Types
    • Membership Management
    • Membership Renewals
    • Mobile App
    • Online Booking
    • Online Payments
    • Online Registration
    • Payment Processing
    • Point of Sale (POS)
    • Real Time Reporting
    • Recurring/Subscription Billing
    • Registration Management
    • Reminders
    • Reporting & Statistics
    • Secure Login
    • Self Check-in/Check-out
    • Self Service Portal
    • Social Media Integration
    • Staff Management
    • Student Management
    • Task Scheduling
    • Team Management
    • Template Management
    • Third-Party Integrations
    • Transaction History
    • Visitor Management
    • Website Integration
    • Website Management

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    Reviews

    Overall rating

    4.3 /5
    (246)
    Value for Money
    4.3/5
    Features
    4.1/5
    Ease of Use
    4.1/5
    Customer Support
    4.5/5

    Already have Zen Planner?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 246
    Paul
    Overall rating
    • Industry: Professional Training & Coaching
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Happy to be back!

    Reviewed on 28/03/2019

    The reintroduction to Zen planner has been great. I'm learning new things and I'm excited about the...

    The reintroduction to Zen planner has been great. I'm learning new things and I'm excited about the dashboard that will show me exactly what's going on every day at first glance. It's exciting that I can customize it as well!

    I can't say enough good things about my onboarding coach. She was and continues to be amazing support with Zen Planner. I appreciate all of her patience and genuine interest in helping me utilize the software to its​ maximum potential for my business.

    I'm looking forward to growing with Zen Planner

    Pros

    I left for about four years because I felt like the software was missing some integral parts for my business.

    Now I was needing something different and looked at Zen Planner again. The​ changes they have made over the past four years has been amazing.

    This is not a company that sits idle and is content with the status quo

    Cons

    The system is a little complex but I believe it's more to do with the novelty of it and all of its features.

    Response from Daxko

    Thanks Paul! We appreciate your feedback and are happy to hear you are enjoying the new features and updates!

    Joey
    Overall rating
    • Industry: Sports
    • Company size: Self Employed
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Modern Interface with lots of flexibility

    Reviewed on 20/02/2020

    The onboarding process was thorough. I did have to be persistent in explaining some needs that...

    The onboarding process was thorough. I did have to be persistent in explaining some needs that were different from what they expected.

    Pros

    This product can be customized in many ways to meet the specific operation of your business. The interface is slick looking and makes good use of screen real estate. The interface is fast and responsive. The universal search button lets you get to what you need quickly.

    Cons

    The mobile app features are quite lacking. Although it is customizable in most ways, there are some ways it is not, and when you mention these to support, they can't fathom why you'd want that. There is a feedback option to submit feature requests, and they always reply to them, but it seems the dev cycle is VERY long.

    Response from Daxko

    Thanks for the good words, Joey!

    Verified Reviewer
    Overall rating
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 1.0 /10

    Good for very simple gym businesses, bad for everything else.

    Reviewed on 16/10/2017

    Pros

    ZP lets us schedule and bill clients in one place. It spits out reasonably useful accounting summaries and can handle some email automations.

    Cons

    This software is the worst part of my job. Do not be fooled by their slick sales staff: this cannot perform most of the functions advertised. It can, but only in a perfect world where you gym runs exactly as ZP imagines it. In this imaginary perfect world, you'd need a team of administrators working full-time to keep your database up-to-date and functioning.

    Our gym runs about 250 sessions per week. That's either classes or PT. They're all different. ZP's workout builder does not work for this. We were spending ~3 hours per day inputting workouts. It could not scale. So now we do not track workouts in the software.

    We see 100 leads per week and run free trials to get them into the gym. ZP's various 'prospect' systems cannot handle this. They are not manipulatable enough to handle the different types of trials we'd like to offer. Doing so, again, would take a team of administrators. We now use a separate sales software for everyone on trial.

    ZP goes down most days for 1-2 hours. 5-6 days per week. Just no software to run the gym. No attendance tracked, no bills processed, no member questions answered.

    ZP's calendar never works on the first try. Literally. When I click on a staff member's calender I wait 15sec for the software to reload the full gym calendar with no changes. Then I click the staff member a second time, wait another 15sec, and only then am I rewarded with his/her calendar. With 28 staff this is not working.

    Response from Daxko

    I¿m sorry to hear your experience with Zen Planner has been less than ideal. We'd like to offer help to ensure your database is set up efficiently and give you a direct point of contact for the issues you have brought to our attention. Please reach out to our retention expert, Nick Deprez at [email protected], to get set up as your review is anonymous and we are unable to reach you directly. In response to your note about down time: we diligently track the down time of our software and are currently at 99.87% availability. This would not be possible if we were down at the rate you described. I¿ve passed your feedback about our feature compatibility and sales to our Sales Team to review and ensure we maintain transparency and honesty in our sales process.

    Diane
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2–10 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Getting started

    Reviewed on 23/05/2019

    We are now in the process of building our website and it’s content. Zen Planner has made this...

    We are now in the process of building our website and it’s content. Zen Planner has made this difficult process so much smoother. I have heard horror stories from other gym owners that didn’t go with Zen Planner. I’m thankful everyday that I made the decision to go with them. Best choice ever!

    Pros

    We are opening a brand new Jiu Jitsu academy and this has been a whole new experience for us. I’m not very computer savvy, but EVERYONE at Zen Planner has been so helpful and made this so easy for someone like me. I’m very happy with this company.

    Cons

    I have had nothing but good experiences with Zen Planner!

    Alternatives Considered

    Mindbody and WellnessLiving

    Reasons for Switching to Zen Planner

    I always received call backs. Their followthrough is impecable. Our training conference calls were easy and flowing. User friendly and very knowledgeable support team.

    Response from Daxko

    Glad to hear you're happy with Zen Planner, Diane! We appreciate the feedback.

    Jenny
    Overall rating
    • Industry: Recreational Facilities & Services
    • Company size: 2–10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Amazing

    Reviewed on 10/01/2023

    Pros

    I love how simple this software made it to do everything our yoga studio needed. It was also user friendly for our students. We love it overall.

    Cons

    I do wish there was a cheaper option for small studios just getting started.

    Showing 5 reviews of 246 Read all reviews

    Zen Planner FAQs

    Below are some frequently asked questions for Zen Planner.

    Zen Planner offers the following pricing plans:

    • Starting from: USD 99.00/month
    • Pricing model: Subscription
    • Free Trial: Not Available

    Up to 45 members: $99/month-to-month 46-60 members: $129/month-to-month 61-75 members: $149/month-to-month 76-100 members: $176/month-to-month 101-150 members: $209/month-to-month 151-200 members: $227/month-to-month 201-250 members: $247/month-to-month 251+ members: $267/month-to-month

    Zen Planner has the following typical customers:

    2–10, 11–50, 51–200, 201–500

    Zen Planner supports the following languages:

    English

    Zen Planner supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Zen Planner integrates with the following applications:

    Google Analytics 360, Keap, Mailchimp, Meta for Business, PaySimple, WordPress

    Zen Planner offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for Zen Planner.