Beta tester turned daily user
I have a long history with Citrix. I beta tested the GoToAssist line of products. So they asked me to beta test the ShareFile product. In the beginning it was crap. I tried to upload my files (about 1 TB) and it croaked after 5 GB. I called support and they referred me to a company that was writing a migration tool. I beta tested that too. they asked for my honest opinion and I gave it to them. I told them Citrix should just fix their software and I shouldn't have to buy an extra tool to get my data into the cloud.
Fast forward 2 years later, my Accountant tells me we are bleeding money paying for something we're not using (ShareFile) he said use it or dump it. So I download it again, started using it, uploaded my 1TB+ of data into it and was impressed. They have come a LONG way. I can even modify word documents and PDF's within the ShareFile client. Now they have an iOS app and droid app. I see improvements on a regular basis, like now they have a "save to sharefile" option on the iOS. This is Citrix after all they make good stuff. I am glad I stuck with them so long because now I have a grandfathered account type. It's coming along really well and I'm really happy I stuck with them. they used to support WebDav for windows integration, now they have a "Mapped drive app"
iOS save to sharefile
Easy to use interface
progress bar when uploading files
MODIFY DOCUMENTS in sharefile
share a file/folder for a # of downloads
share a file/folder for a # of days
no sharefile account? no problem you can still see my files
Ha Ha I FORCE you to create an account, to see me files because I can! (or because my regulations state I have to require individual accounts.)
Relatively speaking they are coming late to the market, Box and Dropbox have been out a long time. I'm trying to think of some con's but the truth is I know they are improving the software as I type.
Oh I though of one. In Microsoft word they don't have "save to sharefile" option like dropbox does, but they do have the "Drive mapper app" so you can save it to Z: or whatever.
They don't synchronize with my NAS, it's deliberate. I'm a network engineer I tried all the tricks and workarounds, yes even symbolic links and hard links. They don't work. You're not supposed to do it. They're not trying to be a backup for your NAS.
Secure File Sharing Solution
Easy to navigate UI. ShareFile has an add-on that integrates into standard Outlook email platform. The add-on allows you to email large files using a secure third party FTP, where sensitive documents can only be accessed by permitted parties. It's easy to set permissions if you allow the document to be shared with others. Works well for cloud sharing documents and files where collaboration is needed. You can set a time duration for files to automatically delete themselves, so that makes managing storage capacity easier.
No real cons that I can think of. Perhaps for some people who are not tech savvy might have trouble setting up their personal preferences, but this could apply to any software. I found it easy and intuitive to set up using the web app, mobile app, and the Outlook extension.
Sharefile has changed our office flow for the better
We are a billing service with several clients. We use sharefile to keep track and organize what comes in. Since we can create as many folders as needed, we have a “done” folder within each one and once we’ve completed the work we move it to “done”. That way everyone with access can see that we’ve done the work and the history in that folder. It makes a huge difference to our workflow. We no longer need to organize paper or have to scan documents to keep an electronic copy.
I love how the user access is so detailed. Our Providers can upload their information into their own folders and that they can’t see all of our other providers folders. And they aren’t able to delete anything or move it if I don’t want them to.
I like that we always have a record of what got uploaded and when so everyone can see it.
The site is pretty slow at times, but it could just be the amount of data we have on our dataset. I might be able to clean it up and it would be faster.
THINGS ARE CHANGING
Well, after around 10 years of using Sharefile without any issues and only using customer support about 2-3 times we were told that the charges would be basically multiplying by ten times the amount and if we didn't like it, TOO BAD!!!! No negotiation, no warning period (don't consider a 30-60 window after being told you're screwed to quit service or pay a valid warning), no understanding, just "do this or else... don't like it, we don't care.... see ya later scrub." Very unprofessional and in my opinion can and maybe will break your company. With a marketing plan/ploy like that where you corner customers and then on top of that don't care about them in the slightest sense you are heading for disaster.
I liked that it was affordable, easy to use, and we could do more if we wanted to. The actual log in and navigation was easy to use for the most part after some updates and the customer care used to be okay the few times I needed it.
They have now hiked up the prices basically telling Small/Medium Businesses to pay up or leave (only about a 30-60 day window to decide do I want to pay more or not). For most small businesses it's an easy choice as alternative affordable pricing is out there all over as I found. I guess they only care about big time companies now that they are "Big Time". Lol, while searching for them I see that they were one of best in 2017... big heads? Seems to be the case. I think this new change will make everything they were doing go down hill fast... good luck shareholders (if they are public).
ShareFile is nice file sharing software securely.
Overall i liked ShareFile software, it helped me in my day to day work when it comes to maintain and share project documents.
It is easy to to maintain and share files/folders across team very in secured way. We can organize files with different folders project wise. When you are in ShareFile and want to send a file to your colleague you no need to download and send thru the email, just in click it helps you to send it.
I some how feel it needs little improvements i customer support side, and also files will be downloaded sometimes slowly. But not major concerns.Happy till now using it.
Very versitile and easy to figure out program
overall experience was very good and will continue to recommend it where I work and for my clients.
The software includes a number of additional features, including secure email, and the ability to easily and affordably add more. I have used this software now at three different companies. Set up was easy and the help center guidance was very good.
Set up of folders was a little tedious and slightly cumbersome but was very easy to figure out and add/subtract people as needed.
ShareFile - Easy to use file sharing and secure data storage app
We used Sharefile to share large files (typically in Gigabytes) with our clients and internally. Earlier, we used emails and FTP for the same which is kind of very tedious task, but with Sharefile sharing large files have become an easy task and saves a lot of time.
ShareFile is one of the best platforms to share large files with your clients, vendors and even internally within your company. It allows you to organize files in different folders. To share a file, users have to upload the files into the right folder and then the user has options to give access to the files wither via a web-link or you can share an entire folder with a group of people. Files uploaded on the Sharefile account can be accessed seamlessly from any endpoint including a mobile app, desktop or web-browser. In terms of security, Sharefile is equipped with two-factor authentication and single sign-on feature. Other important features include integration with third-party software such as office 365, Microsoft outlook and Gmail via plugins which allows real-time co-editing and co-authoring of a document.
Sharefile subscriptions come with very different pricing options with varied features. So, if you go with a basic plan you would only get basic features like storage and sharing. Other plans are a little bit costly and include features like Office 365 co-editing, Gmail and Outlook plugins, encryptions, and electronic signatures. The set of features in the Sharefile mobile app is limited and allows only basic functions. Integration with third-party software such as embedded video player, Image viewer can be improved.
Overall, I enjoy using this platform. I work in e-commerce, specifically in item set up, so I am continuously adding new items to our catalog and communicating with our vendors to get images for me to add to our site. Sharefile makes it super easy to create folders and create shareable links to send to my vendors. It even features a setting where you can get email notifications every time images get uploaded to a specific folder. I add about 200 items per week, and work with dozens of vendors, so anything to keep me organized is helpful.
I like that you can create group folders that make it easy to share files within a team. You can also create folders and send shareable links which allows anyone to easily drop and upload images and files. I work in e-commerce and deal with uploading images of products to our site— this software has been vital in my role.
Sometimes it takes a while for images to download, but I don’t think that is an issue with the the software specifically.
Review for ShareFile
My overall experience with ShareFile is really good. It is by far the best sharing services I have ever used. I would highly recommend it to any Business.
I like the most about Sharefile for its easiness to use. I am able to use ShareFile to share my files to any of my co-workers in the same server by simply dragging the files on my local destination to the ShareFile folder. It is simple and easy to use.
So far there is nothing I don't like about ShareFile. It is similar to DropBox but I personally think ShareFile is easier to use.
Sharefile - another secure alternative
I've had a very positive experience, it's quick and easy and doesn't require any extra steps like password protecting a pdf or anything and most clients are successful in accessing their stuff. This is definitely my preferred method of sending confidential documents
I like citrix sharefile because it's very easy to use and requires almost no thinking. I use it both to send and receive/review confidential information and documents. It's very straightforward, I simply add the sensitive attachment to an e-mail and convert it to a secured sharefile document. Same goes when I am the recipient, the step by step instructions are clear and I am able to download what i need pretty instantly. It's another good alternative.
The only shortcoming about citrix sharefile is that some clients are old fashioned and struggle with either the instructions or various firewalls on their own computers disallow them from accessing the document. I don't know that there is a viable workaround, which is fine, I just attribute this to clients' preference on how they'd prefer to receive documents. The initial set up is also another tricky part, you need to make sure you have the compatible version of windows/outlook.
Great as a File Storage System
We put Sharefile in place without an IT admin or any IT specialists on hand. A group of four of us tackled the transition from our university's shared drive, handling the data migration and the set up of folder structures. Because of this, I'm sure we didn't have all file storage best practices down pat. I don't know that Citrix provides much in way of recommendations for how to structure the data; that said, we only purchased Sharefile rather than a more enterprise-minded solution. I am sure with heftier purchases that there'd be more consultation and interaction. For the several-thousand annual price we pay for a team of around 40, the benefits of Sharefile are immense. As with any system of this size that's cloud-based, there's a bit of a learning curve to get comfortable with the more in-depth features and functionality, but once we learned how certain aspects work, it's been great and has become a core part of how we conduct the sharing of files with clients.
Cloud-based and easy to understand web interface is nice. Onboarding and implementation was good and inexpensive. The check-in and check-out file features are nice, as are the abilities to share files with external users. The security and uptime as well as ability to resolve any system-wide outages quickly.
Some frustrations in features that I was expecting to be more fully fleshed out, such as workflows or ability to work on documents online without the lag of connecting with 365 and handling some of those handovers.
I deployed ShareFile on my platform
ShareFile is easy to use. The Outlook plug-in allows an easy way for customers to send secure files as well as secure emails with a few short clicks. Users are able to create their own folders and we share folders with our clients. There are templates for subfolders as well as retention periods for files. We are able to send attachments beyond Outlook's size limitations and ShareFile helps scan for potentially dangerous content. You can also control what network users access their ShareFile account. There are a lot of options available if you're looking to protect information that leaves your company.
There can be issues with downloading a lot of files at once from the browser. However; Citrix makes a ShareFile desktop app this helps speed up this process. You can turn two factor on, but you have to have each user go to their account and manually enable it. That makes us work with each user in order to enable two factor. The cost can be expensive, but we had reduced rate. Its well worth looking around for a good deal if you decide to implement ShareFile. A small downside is when a user goes to preview a password protected document, they have to download the file because ShareFile's website cannot prompt you for the password.
Turned a file sharing mess into an easy to use hub for our plants.
It cut down the time it took our workers to properly catalogue and upload video records. It also was easier to track down mis-labled records and put them where they needed to be. Having switched all our plants over to Sharefile, we are better able to view and respond to issues promptly. It's ease of use has left us with fewer errors in our documentation.
The web interface was easy to pick up on. We migrated to Sharefile from another large file sharing site that was falling short in what we needed for our multiple plants. Sharefile gave a central space to the large amount of video files we use for inspections and documentation of various equipment that we own and lease. Having a central space to record and track all inspections was fundamental to our business needs. What impressed me most about Sharefile was the cleanliness of the website and the ease of use that it exemplifies. It took less than an hour to get all our workers on board with the how to use the site and catalog our files.
The only real down side is with the gross amount of folders we have, you have to wait for the page to populate when you reach the end of the first set. Enabling a manual shortcut (like typing in a folder name to take you to that folder) would be a great benefit.
Great file storage and management that has grown along with our organization
Since jumping on board with ShareFile in 2012, the platform has grown along with our organization and has allowed us to reliably request, store and manage client advertising materials for our publication. It has also helped automate our internal and external communication processes regarding advertising material.
One of our most-used features of ShareFile is setting up our clients with individual folders to allow them to upload and store their advertising creative. This is similar to FTP, but ShareFile allows us to receive notifications based on upload, download, etc on a per-folder and per-user basis. We also set it up to notify the client when their ad is downloaded by a member of our team, thereby completely automating the ad delivery process for our publication. The other great feature of ShareFile that we use is desktop app synchronization. This allows ads to be curated by our ad manager and delivered to our production team automatically.
The web interface can be a bit hit or miss at times, and performance can also vary. The desktop sync apps also are a bit sluggish and would benefit from an improvement in responsiveness.
Webhosted Data Storage
Departments did not want to have files hosted locally due to potential server outages as we did not have a great server setup. This was achieved, but with internet outages it makes it difficult to access those files.
Sharefile at it's most basic a cloud hosted file server instead of hosting one within an office or company. It does allow also the ability to send download links, given the right permissions, for customers to upload or download specific files. Being hosted offsite, it definitely gives an upside for not having to maintain servers or an IT rack within the office.
If your outside internet connection goes down, then you have no access to your file structure. This happens to if you are a remote person trying to access an office hosted server. The other issue can be bandwidth for uploading/downloading to Sharefile. When we first started using it, it was also very slow and cumbersome, taking several times longer to upload or navigate than a locally hosted server. We also experience at least 1-2 internet downtime events a month, so people cannot access their work for certain periods of time.
Sharefile is a quick easy way to manage, store, host, receive, request, and transmit documents.
This software gives me a peace of mind I couldn't get through many other document repository sites. I suppose the only issue is some of my clients aren't sure how secure transmissions of unencrypted data is via the site.
I don't ever worry about Sharefile glitching. When my coworker experienced trouble syncing, she told me the support team she called stayed on the phone with her and walked her through everything and waited to make sure the issues resolved. It puts my mind at ease, which is very important when talking about all the documentation for everything I do. My business relies on my documentation. It's great knowing it's also cloud-hosted so I don't have to worry about losing access due to any potential hardware malfunctions.
I don't have much to say in terms of cons related to Sharefile's service and product. It is so straightforward and user friendly. It's intuitive - my boss was shocked when I had downloaded, synced, and set up the whole company Sharefile on my new device before he got the chance to explain what I needed to do. I attribute that to the intuitive, consistent, helpful design.
Works just as we hoped
This product was a part of a bundle deal we purchased with Podio. Podio was the original program we went after, but when we realized this would be part of the deal, we were very pleased. Before we had been storing files on everyone dropbox and google drive accounts, and it became tedious to keep up with all of the logins and which account the files were on. Now, all of our cloud files are in one place. It is very easy to share large files with other companies or our field crews through sharefile. It also has an addin for outlook that will automatically generate a link if the attachments in the email are too large (user defined size), which is fantastic. It takes out the guessing game of, hmm....I wonder if this email will go through or not.
Having used this product for over a year now, at least weekly, I have not had any issues with the software. We did not shop around too much for cloud storage services, however, I cannot speak for certain to the price and features of the competition out there.
Noah's review of Sharefile
Overall, for the price (billed quarterly), it's not bad. They seem to be the most prominent secure file sharing service, and I'm not sure if their competitors are able to offer the same quality of service at a comparable price. For the time being, I would say Sharefile is a safe bet.
The services provided by Sharefile that I like the most are: A) The "send a link" option for emailing confidential documents to clients. This allows me to quickly upload the documents, copy a link, and paste it into an email, without cluttering the email with a large graphic or anything of that nature. B) The ease in which you can set up notification email forwarding. I like to keep track of what other users are receiving from clients, and Sharefile makes it easy to set up a system where I get email notifications regardless of the user in our firm who is receiving documents.
I dislike the outlook extension for Sharefile. When inserting files to share into an email using the outlook extension (not the "send a link" option), a large box autogenerates in the body of the email that disrupts the format of the email. I also dislike the fact you have to have purchase a certain "tier" of membership in order to upload folders to clients through Sharefile. Without being able to organize files into folders, the burden of organization falls upon the client.
Sharefile : A good product with unresolved bugs for years !
Overall, it's a very good/solid product, with usefull features and good UX/UI.
Sadly, the persistent bugs and the slowness of the upload for multiple low volume files make Sharefile impossible to use as repository : it is a good tool to share 1/2 files with clients via emails, nothing more.
Ease of use, basic functionnalities do work properly, connectivity with Outlook (via Sharefile plug-in)
The recurent bugs / issues that see no corrections (for years).
The first ones that come in mind :
- every 4-6 months, you have to reinstall Sharefile desktop because the app is not the same anymore. Same for the Sharefile plugin for Outlook.
- ~90% of the time, you have to launch Sharefile desktop twice to start it. It happens on all computers I've tested Sharefile desktop on (rouhgly 20 computers with different setups)
- With 'double validation' connexions, you'll receive as many as 3 SMS, most of the time I receive 2 of them (only one containing the right validation code). Same happens for many Sharefile users I know.
Very flexible business
ShareFile is the business application that tries to replicate that "Dropbox Look and Feel" loved by millions users. Thought for organizations, it offers premium features like Workflow and highest security standards. The desktop app allow to sync local and cloud folders easily, and a plugin for Outlook is available too (it's a share link generator, embedded in the mail client). Main benefits are surely linked with security, because ShareFile can be implemented within the IT infrastructure, and becomes the safe-but-easy-to-use bridge between internal file servers and outside users (customer / providers / consultants / auditors / banks / other stakeholders).
- Dropbox Look & Feel
- Multi platform (Desktop apps + Mobile apps for Win / Mac / iOS / Android)
- Advanced sharing option (like expiration date / upload-download notifications)
- Users management (granular privileges can be assigned to any folder or file)
- Versioning feature
No downsides or weaknesses, so far. Both desktop and mobile apps are pretty stable and servers uptime on clouds is near 100% (no issue observed in the first year of continuos use).
Best tool to share big files!
The feature that I love the most is that I do not have to checkin any document. Its simple drag and drop feature makes it very easy to use. Every time I have a big file to share, Sharefile is always my first preference. Unlike other file sharing tools, Sharefile lets you share a direct link with anyone. The person at the other end does not really have to worry about the whole file structure, the only thing visible is the one particular file that has been shared.
Though the tool is extremely easy to use, there is no lock feature available. If the environment were to be accessed by multiple users at the same time, there could be version related issues. Though the different versions can be seen easily yet this tool does not seem to have the required amount of sophistication required for a very professional setup.
Customizable, Secure, and Beyond Simple
We began looking for an enterprise solution to file sharing/signing and was hoping to reduce user burden by having the solution serve a host of functions. We were particularly intrigued by the prospect of secure file collaboration but this feature was not as user friendly and compared to Google docs, there was a lot lacking.
While this prevented widespread implementation, several teams nonetheless still rely on sharefile. The continued acquisitions by Citrix also make one wonder how Sharefile will continue to improve/integrate over the next iterations.
Being able to send clients to a personal, branded client folder to access whatever they need (with my customized security settings and email alerts) was amazing.
Also a huge fan of the send me a file link that can be embedded into email signature blocks
The 2 main shortcomings of the product are what keeps it from being an Enterprise wide solution (though it is nonetheless superb for secure document sharing and signing).
I did not test the Outlook plugin, but the Gmail plugin was not nearly as easy as it was made out to be.
Sharefile for ease of access to files across networks
It has been great working with Sharefile. We have cut down IT infrastructure costs by a huge amount. We are very happy with the functionality and how we can continue to share files across the wide locations of our organisation.
Sharefile was pretty straight forward on the implementation side for our accounting practices network which is located in different offices across the continent. We did not need to hire expensive IT professionals for this task. We did it using our internal resources. Being cloud based we also have not had to invest in any extra infrastructure. It plugs in well with outlook making it much easier for us to send retrieve and send files from Outlook with just a few clicks. Overall for the cost this has been a great solution for us.
I have no real cons with this software as it is effective and does what it does. Some of our people on the network complain of speed but this is probably more a problem caused by their internet speed and connection.
Yоur реrfесt fіlе shаrе рlаtfоrm
Thіs аррlісаtіоn hаs а lоt оf рlugіns sо уоu саn іntеgrаtе іt wіth dіffеrеnt рrоgrаms аnd соllесt уоur dаtа frоm sоftwаrе lіkе Mісrоsоft Outlооk оr Gооglе Chrоm. Bесаusе I wоrk wіth сlіеnts, It іs vеrу соnvеnіеnt thаt I саn sеnd thеm bіg fіlеs thrоugh thіs аррlісаtіоn аnd thеу wіll bе аblе tо ассеss іt wіthоut аnу рrоblеm. Alsо, іf I wаnt, I саn hіdе реrsоnаl fоldеrs frоm mу со-wоrkеrs whісh іs vеrу соnvеnіеnt аnd mаkеs wоrkflоw smооthеr.
Oh, sаdlу, thеrе аrе sоmе thіngs, thаt I dоn't lіkе аbоut thіs арр. Fоr еxаmрlе, I dоn't thіnk іt іs еvеn роssіblе tо wоrk wіth PDF fіlеs оn thіs рlаtfоrm whісh іs а trеmеndоus lеtdоwn. Mоrеоvеr, fоr sоmе strаngе rеаsоn, dеsktор арр hаs fеwеr fеаturеs thаn thе brоwsеr vеrsіоn аnd vеrу оftеn іt саusеs сhаоs аmоng соwоrkеrs оr еvеn сlіеnts. And іf уоu, fоr sоmе rеаsоn, dоn't wаnt tо usе thеіr рlug-іn іn Mісrоsоft Outlооk аnуmоrе, уоu саnnоt dеlеtе іt, whісh іs strаngе, tо sау thе lеаst.
Great if you need HIPAA compliant sharing
The biggest issue we had was that we needed HIPAA compliant file sharing, and it fits the need perfectly.
As a Citrix product it carries the usual value for the price, ease of use, and reliability you can expect from them. A huge plus is that it is also HIPAA compliant, and was the most cost-efficient solution we found that was.
We haven't had any negatives at all with using ShareFile so far, and we've been using it for about 2 years now.